Detail-oriented and results-oriented professional with well-rounded experience in all aspects of administrative and office management; complemented with knowledge of human resource functions.

Areas of Expertise

Accounts Payable Administration Account Reconciliation Schedule Coordination Inventory Control

Recordkeeping and Documentation Office Equipment Maintenance Staff Supervision and Training

Customer Service Conflict Resolution Cross-functional Collaboration

Professional Experience

Vias Import Ltd., New York, NY

Office Manager Human Resource Assistant Dec 2013–Jun 2020

Rendered administrative support to marketing director with international and/or national events, including wine tasting and sales meetings

Held responsibility in implementing commuter pre-tax benefit program

Performed diverse functions involving maintaining equipment, updating schedules, addressing customer complaints, and conducting purchasing and inventory of all the required office supplies

Provided hands-on assistance with HR duties, including making new hire packets, managing employee’s attendance and paid time off (PTO), and scheduling and participating in vendor meetings

Partnered closely with the offsite IT advisor from Navision for the implementation of automating beverage taxes for the company

Received promotion from accounts payable administrator to office manager in 2013 for excellent work performance

Played a key role in the relocation of the entire company from old to new space

Accounts Payable Administrator Jan 2007–Dec 2013

Carried out the preparation and submission of national beverage excise taxes for all required filing states, involving monthly, quarterly, and annual reports for the states and senior management

Generated annual sales reports of customer’s activities mandated by New Jersey and New York Liquor Authority and Department of Revenue, as well as financial reports for senior management with actual variances and comparison analysis of expenses

Conducted reconciliation of corporate credit card and cash reimbursements for over 30 sales representatives

Completed the posting of company expenses to the general ledger accounts as well as payments to the various vendors, while ensuring accuracy of petty cash account

Worked to collaboratively with company’s certified public accountant firms to perform company audits and obtain information in resolving accounting discrepancies

Executed close monitoring of expense aging to ensure timely payments and handled expense aging discrepancies

Earlier Career

Elmont Paint & Wallpaper, Inc., Elmont, NY

Full Charge Bookkeeper Mar 1999–Jan 2007

Education

Coursework in Accounting: May 1975 Nassau Community College, Nassau County, NY

Coursework in Accounting: May 1977 Pace University, New York City, NY

License

Notary Public: State of New York (Valid Until: 2023)

Additional Skills

Technical Skills: Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Navision

Languages: English (Fluent), Spanish (Fluent), and Italian (Basic)

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