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Muhammad Kashif Murtaza

DOCUMENT CONTROLLER

+966-**-******* add7xb@r.postjobfree.com ( T r a n s f e r a b l e I q ama) A B O U T M E

To be an integral part of the Construction Organization as a Documentation In charge /Coordinator by focusing on my capabilities, deliver the best out of my potential and play an active role in the growth of the Project and to utilize my professional skills of MS-Office, Communication, Organizing, and Team Building, administrative & controlling skills to enable value addition to the project. I have more than 15 years of experience in the field of Customer Services, Administration, and Documentation in Public Transport and in Construction both Consultancy and Contracting Sector on a variety of projects. Currently, working with a Turkish origin Consultant wherein I am responsible to manage all the Site related documents. I am capable to lead a team of document controllers and able to develop communication procedures and documentation matrix, ensures proper transmission of information and correspondences to the concern departments and safe/proper archiving of electronic and hard copies. Experience in Primavera Contracts Management (PCM). Well experienced in the Construction’s Documentation Process (till handing-over stage) and fully understand the flow and sequence of processing Shop Drawings, RFIs, TQs, Technical Submittals, Method Statements, Material Submittals, Field Inspection Requests, As-built drawings and Operation Maintenance Manuals etc…

Advance level of working in MS-Excel and able to draft formal letters. W O R K E X P E R I E N C E S

Total Working Experience: 15+ Years

Feb 2005 to Till now

1. Company Name NKY Architects and Engineers

Project King Abdullah Projects Phase II (KAP2)

Position Held Senior Document Controller – HQ

Reporting to Project Control Manager

Location Riyadh (KSA)

Duration December 2014 to till date

Client Ministry of Interior (MOI - KSA)

NKY Architects & Engineers, a Turkish Origin Company provides their services of Consultancy, Project Management and Construction Supervision for Multi Billion US Dollars Projects in KSA. King Abdullah Project, Phase-II for the Development of Security Forces Camps, Training Cities and Medical Complexes, a project by Minister of Interior (KSA).

December 2014 to March 2017 & October 2019 to Till date in HQ Key Responsibilities.

EDMS (Electronic Document Management System) using Primavera Contracts Manager. Registering all incoming and outgoing correspondences, MoM, Drawings & technical submittals into the Expedition for easy tracking. Set up document control filing system in by organizing, labeling, indexing. Archiving, updating contract package documents.

Co-ordination between other Phases Contractors & Documentation Team. Maintain Archive section up to date.

Proactively engage Lead or Team Lead Document Controllers on deviations from standards/procedures. Maintain Tender/Contract Documents.

Coordinates the training & Orientation for all new employees on the Documentation System. Audits documentation system periodically.

Monitoring and tracking of controlled documents from initiation to implementation. Preparation of Monthly Reports for submitting to Project Control & Technical departments like, Weekly & Monthly Contractor Technically Drawings & Documents Submission Reports, Overdue Reports and Performance Reports. 2

Daily backup (electronic copy) of project documents Follow-up with team members for “open” status items Maintain ISO standard for Project Documentation

Update drawings in accordance with Drawing Register. March 2017 to September 2019

Allocated to a Sub-phase in the city Abba KAP2C2 building Emergency Force Camps, Training City and Medical Center. Key Responsibilities.

Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders,FCR, NCR, New Work Notification, MIR, WIR. Prepare, file, and distribute all project documentation/drawings and correspondence for construction. Responsible for examining documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.

Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information. Copy or fax materials; organize, maintain, and safeguard files and databases. Ensured proper document classification, sorting, filing and proper archiving. Co-ordination between Main Contractors, Sub-Contractor. Maintain Archive section up to date.

Fulfill Client’s requirements of handing over.

Successful closeout and handover of documentation from Projects. Audits documentation system periodically.

Arrange meeting as & when necessary.

Maintain Variation Orders, Claims & QS reports log. Preparation of Weekly PQSR Report for Area Manager. Daily backup (electronic copy) of project documents. Monitor due dates for drawings, specifications, software, technical manuals, and other documents. Reviews and verifies project documents for completeness, format, and compliance with contract requirements. 2. Company Name New Tek Contracting Co. Ltd

Project Prince Saud Palace Riyadh, HRHPr Abdul Aziz Palace Riyadh Kind Abdullah Waqaf Project Madinah Al- Munawara

Position Held Branch Sectary /Document Control Section Head) Reporting to Area Manager

Location Riyadh (KSA)

Duration August 2012 to October 2014

Joined Newtek and allocated to the above project I started work as a branch Secretary / Sr. Document Controller Key Responsibilities:

Refined the Project Quality Plan - PQP (Communication Protocol Section only) and streamlined the workflow of Engineering Documents i.e shop drawings, TQ/RFI, Material Submittal, Method Statement etc… Developed a Project Filing Index and setup a proper archiving room to archive the project documentation safely.

Headed the Team of Document Controllers, assigned their job description and supervising the document control department reporting to Area Manager. Prepared Weekly Reports showing status of submission of Technical Documents/Drawings and submit to Planning Department for their onward submission to the Consultant/Client. Designed auto-generated summaries (for the shop drawings and other technical documents separately) on MS-Excel that is interlink with the logs. Implemented the procedure of archiving all the softcopies of project related documents on server based network drives. Process the handing over documents i.e. As-built drawings and operation maintenance manuals etc… Develop and implementing new administrative systems, such as record management, Record office expenditure and managing the budget, Organizing the office layout and maintaining supplies of stationery and equipment, Maintaining the condition of the office and arranging for necessary repairs.

3

Carrying out staff appraisals, managing performance and discipline, Implementing and promoting equality and diversity policy, Writing reports for senior management and delivering presentations, Prepare Purchase orders, Solicit bid proposals, and review requisitions for goods and services, Maintain and review computerized or manual records of items purchased, costs, deliveries, product performance and inventories.

Maintain the Company's asset database system

Drafts Interoffice Memorandums, Letter to the Consultant & Subcontractors. Follow-up correspondences and pending submissions by coordinating with departmental Engineers, Consultant and Subcontractors to get them approved. 3. Company Name Saudi Oger Ltd

Project King Abdullah Financial District (K.AF.D 1.12) Position Held Document Controller / Secretary

Reporting to Project Manager

Location Riyadh K.S.A

Duration August 2010 to July 2012

Joined as Secretary to the Engineering Department. Key Responsibilities:

Follow-up Correspondences and pending issues.

Prepare Minutes of Meetings. Drafts Inter Office Memo/Letter to Client/Consultant/Sub-Contractor. Helps in plan and organize department’s functions and activities. After six months, re-allocated to Technical Department as a Document Controller and performed the following:

Responsible to handle the various technical documents based also maintained logs in Excel. Quality check documents, drawings, and transmittals for correct titles, revisions, and document number and revision submitted by suppliers/subcontractors, and engineers.

Reporting summaries of all technical documents on weekly basis and coordinating with Site Engineering Team to assist them in generating Weekly Progress Report.

Co-ordination with Consultant’s Documentation Department, Subcontractors, Project Management Team and other Internal Departments for Documentation related issues.

Strict adherence and compliance to the internal & client/consultant provided documentation procedures (PQP) in order to give successful result in quarterly audit.

Ensure all project documents/drawings & correspondences are available in paper version and electronic version. 4. Company Name: Zong China Mobile Pakistan

Position Held: CSR

Reporting to: Floor Manager

Location: Islamabad

Duration: Oct 2009 to Feb 2010

Key Responsibilities:

Alert supervisors when there is an absence of information in the knowledge base. Analyze customer problems and research solutions the knowledge base software. Assist less experienced representative as necessary. Receive inbound customer calls, chats and emails inquiries. Suggest new content for knowledge base to increase customer self-service. Diagnose customer issues through process of elimination by asking probing questions. 4

4. Company Name DAEWOO EXPRESS BUS SERVICE (Pakistan Lahore Position Held JUNIOR OFFICER TERMINAL (OPERATION)

Reporting to Director Operations and CEO of the Company Location Lahore (Pakistan)

Duration Feb 2005 to July 2009.

Key Responsibilities:

Responsible for Day to Day Operational Activities of Terminal. Managing and maintaining the Bus Hostess Schedule, insuring their timely pick and drop. Accommodating the VIP’s & Governments Officials.

Responsible for Passenger Lounge Facilities.

Supervision of Ticketing Call Center and Security Staff. More than 3 Year Experience of Call Center, Advance Ticketing, Current Ticketing and Cargo Service. Planning & Operation Department.

Key Responsibilities:

Providing administrative support to Director Operation for smooth functioning of countrywide operation. Preparation of yearly Operations Plan. Streamline countrywide traffic of buses, Number of buses for different routes in different Seasons. Act as coordinator between operations and all other departments Supporting terminals for their target achievement by fulfilling their requirements of marketing activities, manpower and infrastructure. Time to time review the company policies for the better functioning of operations and provision of better services. Preparation of Market / Competitors Survey Reports. Preparation of Fare Structure for the company. Handling of accidents / untoward incidents.

A C A D E M I C Q U A L I F I C A T I O N

MBA (EXC) :Virtual university of Pakistan (continue)

Graduation (BA) : University of Sargodha Pakistan 2004

F.S.C : Government College Sargodha Pakistan 2001

Metric : Government A.I Model High School Sargodha Pakistan 1999 V O C A T I O N A L Q U A L I F I C A T I O N

MS Office (Expert & Professional Level) English Primavera (Contracts Management for EDMS) Urdu (Native) Typing Skills: 55 wpm Arabic

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