Office Management
Resume:
Profile
A competent professional with ** years overall and 7 years of
relevant experience in
General Administration, Facilities Management, Transport Management, Project Management and Process
Improvement.
Effective planner with excellent communication, problem- solving & interpersonal skills
Proficient in formulating CAPEX/OPEX budgets, policies and procedures for each activity under Facility Management, thereby achieving remarkable scores in all audits.
Expertise in overall infrastructure and site facility management involving housekeeping, canteen, safety & security.
Proven skills in implementing maintenance schedules for fleet & facility, implementing periodic checks and preparing technical documents
Skilled at planning & managing activities like Client Visits, Visitor management, Security, Conferences, Presentations, Events, Official Get-togethers and Parties
Education & Credentials
MBA(Marketing Management)from Annamalai University B.E (Mechanical Engineering) from MAHER University IT Skills
Application Package : MS Word, Excel and PowerPoint Operating System : Windows / Mac
Core Competencies
Saravana Kumar R
add6cu@r.postjobfree.com
Targeting challenging assignments in Managing Administration / Facilities / Transport in IT industry / Manufacturing industry with an organization of high repute, preferably in Chennai
General
Administration
Facilities
Management
Transport
Management
Policy
Implementation
Process
Improvement
Vendor
Management
Budgeting /
Procurement
Event
Management
Resource
Planning
Project
Management
Communicator Moti
vato
r
Inno
vato
r Analytical
Professional Experience
Nov’18 to Jan’20 with Photon Interactive Pvt. Ltd., Chennai as Assistant Manager - Admin Key Result Areas:
Ensuring the daily manpower status is monitored by obtaining inputs from team members and keeping the status in line with the expectations
Facilities Management – Addressing issues, finding solution, Getting required approvals, Vendor coordination for work to be done and Final Inspection & Verification as per BOQ.
Conducting Team meetings on weekly basis for updating and knowledge transfers.
Monitoring Housekeeping activities and sorting out issues in priority.
Security & BMS monitoring and Surprise checks to ensure proper security functioning.
Consolidating reports from team and project MMR to Management.
Coordination with HR-BP in sorting out employees issues pertaining to Facilities & General Admin.
Company Guest Houses Maintenance and auditing data related to stay and approvals.
AMC management for HVAC, UPS, DG, TV, VC etc.
General Administration and Cost analysis for Stationary & Housekeeping Materials.
Transport Management which includes Cab Roster preparation, vendor coordination, attendance & Billing verification and Cost Optimized Fleet management.
Chauffeurs management and attendance handling for OT calculations.
Steering the complete interface of facility management for the organization i.e., housekeeping, cafeteria management, security, and access control
Performing internal audits with Compliance team representative to identify vulnerabilities / exposures
& risks; developing processes compliant to ISO norms for day-to-day operations Apr’17 to Oct’18 with Apex Laboratories Pvt. ltd, Chennai as Sr. Executive - Admin Key Result Areas:
Acting As Info-Hub for Providing Administration Related Information And Supervising Administrative activities Like General Admin, Verification Of Stationery Stock, Petty Cash, Courier, Florist, Pest Control, Housekeeping
Managing Repair, Maintenance & Replacement of Office Equipment’s, Appliances, Furnishings, Vehicles, Building, Etc.,
Purchasing, Implementation and Operations of Security and Surveillance
Budgeting and cost management using optimization rule and monitoring.
Event Management, Organizing Meetings, Conferences, Making Travel Arrangements and Hotel Reservations for Guests.
Liaison and coordinating with various Departments within the Corporate Office and all Plant admin offices.
Vendor Management – Quotation, Negotiations, Comparison analysis, Quality assurance.
AMC – Maintenance of office equipment’s, Periodical maintenance, Cost effective analysis.
Fleet Management – Maintenance, Workshop co-ordination, Fuel Management, Chauffer allotments for travel, Safety and Quality driving trainings.
Bills – Verifying bills of travel, Stay and conveyance claims, and Maintenance and service bills.
Conducted regular follow ups with contractors on their contract agreements and on time renewals
Coordinated with Time Office Personnel during month-end and followed up with Contractors; received their attendance & prepared salary input
Apr’13 to Mar’17 with Akara Research & Technologies pvt ltd Chennai as Sr.Executive Key Result Areas:
Managing Repair, Maintenance & Replacement of Office Equipment’s, Appliances, Furniture, Furnishings, Vehicles, Building, Etc.,
Purchasing, Implementation and Operations of Security and Surveillance
Vendor Management- Oversee Acquisition, Installation and Commissioning of Equipment’s those required for the Facility for IT Systems, Air Conditioning Etc.
Upkeep of Office Administrative Facilities And Ensure Availability Of Daily Miscellaneous Requirements To Provide Harmonious Work Culture To Employees.
General Admin, Verification Of Stationery Stock, Petty Cash, Courier, Florist, Pest Control, Housekeeping, Etc.
Jul’08 to Feb’12 with Europcar ( Jetfleet Pvt Ltd), Chennai as Fleet manager Key Result Areas:
Record vehicle information, update repair history and fleet account information.
Accidental repairs through Insurance which comprise of Police complaints and workshop coordination’s.
Good knowledge in computer OS, MS office and ability to operate Vehicle information software.
Maintain attendance, out station stay and over time records for Chauffeur’s.
Training and guidance to Chauffeur’s for customer complaints if any.
Allotment of Chauffeur for various customers need.
Maintain Housekeeping
Purchase and stock holding of office needs and re-ordering. Aug’02 to Jun’08 with Saran Cares, Chennai as Proprietor Key Result Areas:
Record vehicle information, update repair history and fleet account information.
Verify customer complaint, diagnose cause of complaint using various tools (OBD Scanner) and perform repair procedures.
Accidental repairs through Insurance which comprise of tinkering & painting work.
Obtain technical data such as: wiring schematics, repair procedures, and specifications using various online information systems.
Determine needed repair, prepare estimate for total cost of repairs, consult customer and close on repair sale.
Repair the vehicles in Network workshops on contract basis.
Install aftermarket electronics like remote controls, parking sensors, audio and video equipment and navigation systems etc.as per customer requirements.
Installation, servicing and repairing of HVAC systems.
Good knowledge in computer OS, MS office and ability to operate any billing software and Vehicle information software.
Buying and selling of used car
Jul’98 to Sep’01 with Unipro, Chennai as Service Advisor Key Result Areas:
Front office job in Receiving Customers, Test driving & Opening up Job Cards.
Co-ordination with team members in getting jobs done as per the job card.
Inspecting the car thoroughly for additional repairs needed and getting approvals from customer.
Test driving the cars which were ready for delivery and carryout correction jobs if required.
Inform Customers about car and its readiness status when needed.
Assisting in billing by explaining what exactly the job carried out during service.
Test driving with the customer and delivering the car to customer’s satisfaction.
Participation in meetings and training program conducted in workshop. Personal Details
Date of birth : 08-08-1977
Gender : Male
Nationality : Indian
Marital Status : Married
Linguistic abilities : English, Tamil, Telugu, Hindi. Passport Number : H9111528
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