Document Control Manager
Resume:
Gina Librado
***************@*****.***
Profile
Aconex Certified Profesional. Experience in GCC country as Project Controls Administrator and Senior Document Controller for Railways, Infrastructure, Architecture, and Airport Construction projects.
With 20 years’ experience in project and technical document control and information management, document imaging, document archiving, administrative support duties, Hotel and travel arrangement duties.
7 years hands on experienced in Aconex, ProjectWise and ComplyPro Project Management System.
Capable of developing, logging, recording, modifying and maintaining computer programs to effect automation of the department’s tasks and management of large databases.
Knowledgeable in (IDMS) Integrated Database Management System software’s such as Aconex, Project Wise, Comply Pro, WebTop Documentum, (HRMS) Human Resource Management System and Amadeus.
Experienced in purchasing process from request of quotation, issuing LPO up to invoice processing using Java Oracle system.
Familiar in (ICAM) Inventory Control Asset Management database and e-travel portal Amadeus.
Profession
Senior Document Controller
Project Controls Administrator
Nationality / Languages
Filipino / English
Educational Qualifications
BS Business
Administration
Major Management
Information System
Master of Business
Administration(units)
Ateneo de Cagayan University,
Philippines,2010
ACONEX CERTIFIED
PROFESSIONAL
AMA
ComputerUniversityPhilippines,2008
PROFESSIONAL EXPERIENCES
ACT (Al Bahadir Construction) (May 2019 – Feb 2020) Job title: Project Controls Administrator
Develop, manage and maintain the project document control systems, software, processes and procedures working in conjunction with the Project Controls Manager and QAQC Manager. Maintain a record of controlled documents both Incoming and Outgoing.
AREP Ville (Architectural Design Company) (Oct 2015 – May 2019) Job title: Project Controls Administrator
Manage the Project Controls requirements of the scope and Development of the Project Controls Strategy in accordance with the Employer Requirements. Interface with the project management team. Manage the weekly and monthly progress report protocols / templates for progress reporting and monitoring progress against it. Establishment of earned value management guidance and tools for project performance monitoring and reporting. Manage the preparation of weekly and monthly progress reports/presentations for the client. Assisting in establishing / delivering formal reporting arrangements on project progress for the client and project in accordance with the employer requirements. Prepare project advice for any site progress / planning concern that may impact site progress. Prepare and manage the daily accomplishment report for project in-charge.
Ensure and manage effective information and document transfer at all levels. Establishing the document coding structure for all documents. Manage and develop the document control system and communication flow for the project. Ensure procurement, submittal logs are created and maintained. Coordinate with the design team to identify commitment date and to identify long lead items of procurement and construction progress for compliance with contract requirements. Gina Librado
***************@*****.***
Arrange and manage planning workshops/meetings to discuss and assist team to close their planning / project control issues. Manage the set-up of Aconex, ProjectWise and ComplyPro Project Management System. Manage the preparation of the master programme for the project. Prepare Technical supporting documents for claims and variation order. Review delay and disruption analysis in response to contractors’ claims and prepare recommendation reports as required. Experience with WS Atkins& Partners Inc. (Sept 2014 – August 2015) Job title:Senior Document Controller cum Travel Coordinator Lead a team of document controllers. Lead resolution of all document control problems, issues and ideas for improvement. Function as a single point of contact for the projects team with contractors' and client' document control staff. Ensure compliance with policies, guidelines, and standards regarding Information Management. Perform routine Document Control. Formatting of Tender documents and site reports.Filing of all incoming and outgoing documents.Maintaining a register and tracking records and ensuring safe keeping and accessibility of documents. Recording and sending for distribution to project concerned. Arrange business travel itineraries within GCC countries and UK such as flight, hotel accommodation, transport and drivers as necessary. Administrative assistance to the team as necessary.Personal Assistant to Director of Infrastructure. Experience with Hill International, Doha Qatar(February 2014 – September 2014) Job title: Document Controller
Responsible of appropriate filing of architectural, structural, MEP-HVAC, geotechnical, and permits, correspondence and other documents and ensure the availability of these documents for future reference. Develop and maintain records and logs of document retrievals, updates, distributions, and removals. Registering and sending documents to reviewers and approvers through Aconex database. Notifying the involved party for tacking appropriate action on the pending documents. Experience with KEO International Consultants, Doha Qatar (March 2011 – February 2014) Job title: Document Controller / Secretary
Responsible for the day to day document management workload. Regulate the transmission of all projects documents
(drawings, procedures and administrative documents) between the company, partners, contractors and clients. Prepare documentation and status reports. Follow existing project document control procedures. Administer the Aconex online document management system. Attend progress meetings as required. Uploading of incoming and outgoing documents in EDMS software OBI QAN database management system.Process day to day administrative duties, arranging of meeting and site inspection schedules of engineers and other inspection representative.Replying of contractors follow-up and complaints regarding document status.Organized Construction Manager’s Calendar.Preparing of letters, E-mails, correspondences for incoming and outgoing communication.Preparation of weekly and monthly reports. Experience with MindanaoInternational ContainerTerminal ServicesInc.(July 2009 – October 2010) Job title: Human Resource Assistant
Explain company personnel policies, benefits, and procedures to employees or job applicants. Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.Record data for each employee, including such information absences, tardiness, performance evaluation, and dates of and reasons for terminations. Process and review employment applications in order to evaluate qualifications or eligibility of applicants. Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information. Examine employee files to answer inquiries and provide information for personnel actions. Updating of Human Resource Information System (HRMS) and Inventory Control and Management Software (ICAM). Computes payroll of more than 300 employees including benefits and separation computation. Liaise Company licenses and permits. Prepares reports, take minutes and type memos, letters and emails, as requested by the General Manager and ensure its correct archiving. Handle incoming and outgoing mails, correspondence, and telephone calls and ensure that it is dealt accordingly. Monitors billing and maintain record of payments. Provide administrative duties to department managers and chase delegated tasks to ensure it is dealt accordingly. Gina Librado
***************@*****.***
Experience with Limketkai Manufacturing Corporation (March 2006 – June 2009) Job title: Administration Officer
Process corporate licenses to the government. In-charge of one of the corporate programs; Community Service Relation.Scheduling of business meetings, conference, events and travel itineraries of guests, executives, managers and employees.Handles petty cash, expenses and disbursement. Provide internal/external customer support, screen and direct calls to managers and staff. Organize GM’S calendar, Types memos, letters, e-mails, and prepares documents and presentations according to requirements and instructions. Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and making follow up. Maintains and processes documents for the Executive review and signature. Receives visitors and looks after their comfort and coordinates their meetings with the Executive. Identifies equipment, furnishings, hardware and software requirements for the Executive’s office. Maintains expenditure, budgets and associated documents for the Executive’s office. Maintains the physical and electronic filing systems associated with the office of the Executive. Ensures proper documentation, handling, safe storage and easy retrieval of information. Experience with SynergyElectronicsTechnicalServices(September 2003 – September 2005) Job title: HR & Admin Officer
Implement strategy for the HR management and development (including recruitment and selection policy/practices, discipline, grievance, counseling, pay and work conditions, letters of offer/contracts, training and development, succession planning, morale and motivation, culture and attitudinal development, performance appraisals and quality management issues). Monitor the implementation of the HR strategy, measure and report on HR issues, opportunities and development plans and achievements within agreed formats and timescales. Ensure the overall training plan of the company is implemented on time with the highest level of quality and Deliver training programs. Manage the Human Resources department staff members and monitor the achievement of their objectives and Oversee Labor Relations issues, and ensure legal compliance. Attending various departmental meetings and preparing the minutes for distribution. Check accuracy in computation of monthly billing statement for client. Handles Payroll Computation of morethan 300 employees. In-charge of employees benefits (SSS, HDMF, PHIC and other) Schedule of appointments and official business of the CEO. Facilitate communication, complaints, appointments and other related activities. Experience with Cebu Mitsumi Inc.(July 1995 – July 2002) Job title: Production Controller
Create, evaluate, and support manufacturing process methodologies to maintain high quality products and meet yield targets. Conduct Daily meetings of members regarding new procedures and changes. Supervisemembers to insure good interpersonal relation and standard operational activity. Making of SPC charts and updating quality standard for revision. Making of process improvement: increase production quantity, reduce defects, and eliminate waste, (7 muda) reduce process time, and modify work into multiple processes, 5’s principle. Making of monthly production plan and conducting monthly inventory of products.
Selected project experience
Railways : Qatar Rail Green Line Underground Project Airport : New Doha International Airport
Architecture : Qatar Rail Green Line Stations
Infrastructure : Doha Major Roads and Infrastructure :Ashghal Buildings : Aayan Tower – West Bay Qatar
: Qatar Gas Project
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