Administrative Assistant Office
Resume:
Khaled
Ashraf Kamal
contact info
Phone:
Email:
add4o8@r.postjobfree.com
LinkedIn:
khaled-ashraf-4a5b89185
Address:
Maadi, Cairo, Egypt
Education
- BA, degree in management and information
systems
Courses
- Expert systems and decision support
systems managing
- Purchases and stores organization. And
management
- Microsoft office
- Decision support systems
- Information analysis and archiving
systems
- Administrative conduct
PERSONAL PROFILE
Provide administrative support to more than 6 engineers and 4 managers of departments with high –level position in the governmental sector in technology parks, information technology institutes knowledge city.
Update the processes of internal tasks, identify gaps, and offer feasible solution. Skillful and fast in using Microsoft office including quality check, developing an EDMS for the archiving system, use CRM and following modern smart management systems, resulting in 60% saving of paper and stationery.
Deal with confidential files with a high level of integrity, managing transport lines and saving more than 30% of the custody amount planning needs and inventory management, requesting maintenance of equipment, preparing reports, monitoring bills, making requests for technical examination and financial audits.
Responsible for VIPs, managing and scheduling and their calendars, planning and organizing the scheduled, urgent, and online meetings, preparing the meetings' minutes and agenda, taking notes and securing signatures senior Administrative assistant
(MCIT Project) construction knowledge city – information technology institutes 2019: Present
Follow up on the daily to-do list and coordinate with the departments of the contractor and the consultant to obtain accurate information to complete the documents and to verify the information flow.
Collect files, documents of final projects, save them in an organized way and ensure that they have a code for reference and tracking.
Control the storage unit for documents received from sites, consultants, and suppliers. Handle highly important files with a high level of integrity and confidentiality.
Update records, track changes, create backups for data, use cloud storage systems to access data from everywhere resulting in 60% saving of paper and office supplies.
Skillful in using CRM systems, following modern management systems, and preparing materials using MS office. Prepare expenses and depreciation reports, performance measurement reports, and customer satisfaction reports.
Represent the company to the Civil Protection department, the Electricity, Water, and Natural Gas Company to obtain licenses and coordinate between the administration, the Civil Protection Authority, and the New Urban Communities Authority to get the necessary land receipt records and licenses.
Monitor the materials, equipment, and samples, ensuring they match with the contracts, making reports on rejected items and submit them to management.
Conduct inventories for samples, office equipment, materials, cleaning tools, maintenance and request purchase orders while maintaining the optimal stock of goods.
Schedule and manage 3 weekly meetings for the board of directors, prepare rooms and give priority to the appointments according to their importance, prevent the conflicts, provide documents proactively, and work on meetings minutes and agendas.
Reliable for 150,000 pounds per month, including salaries of administrators and drivers, stationary, and the operations of cars. Track the cars for more than 15 cars and guarantee the cost efficiency, resulting in 30% savings in expenses.
Handle visitors and callers, deal with their inquiries in a polite way while representing the managers and senior staff. Administrative assistant
(MCIT projects) construction and managing technological parks (Borg El Arab – Assiut - Sadat -Beni suef/Cities) Construction of an electronics factory 2017 : Present
receive files of the project termination, final receipts and save them in an orderly manner, and ensure they have a unique code.
Deal with the important documents with a high level of confidentiality and integrity
Sort e-mails and all received documents and forward them to managers and/or to the related departments Report the project’s status in a standardized format
Monitor inventory, office supplies consumption and bills for transportation, cleaning, maintenance, and security
Follow up on administrative and operational tasks, work on reports for more than one project in parallel, help the marketing and sales team with providing documents and technical information for the projects
Update filing systems and create backups
Manage, sort and coordinate a large dataset for more than one project at the same time, direct the information flow between departments and managers to ensure the efficiency of the workplace, through effective communication with customer, colleagues and service providers.
Update the schedule, send all the received documents to the relevant departments, and work on a monthly report for all the projects in parallel.
Secretary of the administrative sector director
Maadi technology investment park 2016:2017
Follow up on the daily agenda, send meetings invitation, receive complaints, and handle the operation, including security, maintenance and cleaning employees.
Responsible for visitors, schedule appointments.
Deal with the electronic complaints system Help desk coordinate between the different departments to solve the issues, keep the manager updated.
Update employee information, their attendance, and schedule their shifts Administrative assistant with more than six-year experience in secretarial field, office management, and supervision services.
Contact this candidate