Resume of Ma. Jennifer G. San Juan

Mobile phone: +63-995-***-**** Email: add3py@r.postjobfree.com

https://www.linkedin.com/in/jenny-san-juan-22773145/ Quezon City, Philippines. Filipino Citizen

“Jenny”

EXECUTIVE PROFILE

Resourceful and task-oriented Executive Assistant worked with high-level executives at a company to provide top-level assistance and trusted with more high-end or complex duties in addition to handling incoming and outgoing communication, in-charge of scheduling meetings, maintaining complex filing systems and databases, document review and preparation; also, events management and overseeing other staff. Innate ability to handle multiple tasks simultaneously. Results driven professional who can use sound judgement to determine priorities.

Adept with more than 30 years of multi-industry office management experience ranging from academe, banking, financials and non-government organization and mining, energy and construction.

EDUCATION/PROFESSIONAL BODIES

Bachelor of Science in Education (Library Science), University of Santo Tomas, Manila (1985)

Master in Library & Information Science (Archive Administration), University of the Philippines (2007) with pending thesis completion.

Philippine Professional Librarian Licensure No. 0003563 Issued: December 11, 2002

Page 1 – Ma. Jennifer San Juan (Executive Assistant)

CAREER HISTORY

Executive Assistant To The Chairman of the Board

Specified Contractors & Development Inc., Loyola Heights, Quezon City

January 10, 2020 to Present

Company Profile - Specified Contractors & Development Inc.(SCDI), is a general contractor geared toward meeting specific needs and increasing demand of the country’s construction company. SCDI has earned well-deserved reputation for its expertise in medium to high-rise construction, finishing and fit-out works as well as land development.

Role Overview

• Confidential employee of the Chairman

• Manage daily calendars and coordinate meetings with Partners and external networks

• Organize logistics and accommodation

• Act as the point of contact for Partners/clients and sub-contractors

• Manage phone calls and emails regularly

• Monitor attendance of all employees reporting directly to the Chairman for specific tasks

• Facilitate internal communication (e.g. distribute information)

• Follow-up action items and monitor progress of the project

• Do Administrative task for the engineering & legal departments as per advice of the Chairman

• Do research on selected matters as required

• Proactively do marketing job for the other company of the Chairman in coordination with the

Company officers.

• Handled the safe keeping and production of all company profiles.

Executive Assistant To The Vice Chairman & The President

Clean N Green Energy Solutions Incorporated (Energy), Banawe, Quezon City

June 18, 2019 – November 30, 2019

Company Profile - Clean N Green Energy Solutions Inc. is one of the leading renewable energy companies in the Philippines and was founded in 2007 with the goal of addressing the debilitating effects of global warming. With almost a decade of unparalleled engineering expertise, the company develops, engineers, designs, constructs, operates, supplies, and maintains renewable energy projects that contribute to the reduction of carbon gas emissions in the environment and to a far degree, paves the way to the development of sustainable communities.

Role Overview

• Lateral transferred from BGL Group of Companies to Clean N Green Energy Solutions Inc.

• Coordinate daily calendars of Executives to senior managers

• Plan appointments and events

• Act as the point of contact between executives and employees/clients

• Create regular reports and update internal databases

• Make travel arrangements

• Manage phone calls and emails

• Respond promptly to managers’ queries

• Facilitate internal communication (e.g. distribute information and schedule presentations)

• Suggest more efficient ways to run the office and troubleshoot malfunctions

• Review and recommend changes to our company policies

• Confidential employee who attends ManCom and Executive Committee meetings.

• Hands-on in operations business. Follow-up action items and monitor progress of the project.

• Act as an Administrative person who handles asset inventory and filing system and overall

management of the office.

• Coordinate with external stakeholders when being asked to.

Executive Assistant To The Chairman & CEO

BGL Group of Companies (Distribution, Logistics & Energy), Banawe, Quezon City

February 11, 2019 – June 17, 2019

Company Profile - BGL Group of Companies is an established import-export distributor Company. Engaged into the Trading and Renewable Energy Company. Since the company’s establishment, the distribution capability has grown competitively into the local market and abroad and has been constantly adding new food and non-food products to our range and expanded our distribution network successfully throughout the Philippines. The premium product line comes from the US, Germany, New Zealand, Canada, Singapore and China. The company has committed to continue research, source new products and technologies; supplying the Philippine market with world class merchandise to ensure growth and profitability not only for our Business Partners but also for our people and our stakeholders as well.

Role Overview

• Primary role is working with the Chairman/CEO in managing the distribution and logistics

companies. Help run all departments smoothly through constant involvement in operation

meetings. Keep myself on top of everything so that the CEO will have time to focus on much

important part of his role.

• At same time, work with the Vice Chairman of CNGESI in the energy company wherein, I get

involve also on their daily operation and make sure that both the management and operations

group are well coordinated in terms of achievement of goals.

• As the confidential employee of the Board, I keep myself abreast of the situation and thoroughly

involved in business operations as the gateway towards the progress of the business.

Executive Assistant To The EVP

Sunertech Corporation (Retail/Electrical), Greenhills, San Juan June 18, 2018 – December 12, 2018

Company Profile – Sunertech Corporation is the exclusive distributor of engineering products manufactured by foreign companies like S&C Electric Company, Satec, Inc., Schweitzer Engineering Laboratories (SEL), Radian Research Inc., among others.

Role Overview

• Provide high level secretarial and administrative support to EVP and President

• Prepare correspondence and documents

• Manage schedules and itineraries

• Arrange and co-ordinate meetings

• Attend and take notes at ManCom meeting

• Organize travels and visa

• Screen, handle and redirect calls

• Handle petty cash fund and processed expenses and generated expense reports

• Handle HR works : issue Memorandum and disciplinary action; monitor attendance and supervise Administrative Associate

Executive Assistant to the General Manager OceanaGold Corporation (Mining), Nueva Vizcaya July 6, 2013 – April 15, 2018

Company Profile – OceanaGold Corporation is a mid-tier Gold/Copper mining company with operating mines in the Philippines, New Zealand and Australia and the USA. It has 600 personnel employed at Didipio mine in Kasibu, Nueva Vizcaya.

Role Overview

• Provide a quality and high level confidential secretarial, administrative and project related support to the General Manager, all OGC executives and guests coming to the mine site.

• Engage in developing an effective team oriented culture by fostering the organizational values and assisting in the professional development of all administrative assistants.

• Ensure delivery of customer service to internal and external customers is relevant, efficient, timely and responsive to their needs.

• Coordinate with industry representative bodies and key clients ensuring sustainability of current business and relationships.

Successful projects:

• Formed a league of Administrators which develop potentials for job transfer and promotion.

• Created a group of Safety inspectors to monitor compliance of departments in Company Safety standards.

• Formed a group of Environmental advocates that promote internal and external company vision on sustainable environment.

Senior Human Resource Assistant OceanaGold Corporation (Mining), Makati City January 2009 – July 2013

Role Overview

• Stand-alone overall responsibility for the day-to-day HR office management of OceanaGold Corporate office and Exploration team.

• Responsible for the implementation of company policies; administration of employee benefits and record management, recruitment works and support for training and development (internal & external); Staff performance and attendance monitoring.

• Expatriate management (visa, medicals and relocation matters) across all teams of OceanaGold Philippines.

• Familiarization with E-Connect system.

• Purchase order entry through Pronto system

• Administration of the Off-site Archive Library

Achievements:

• Consistent and efficiently managed expatriate’s visa. Zero non-fly instances.

• E-Connect data transfer requirements met on schedule.

• Efficiently run the archive library.

Technical Librarian

OceanaGold Corporation (Mining), Makati City October 2006 – December 2008

Role Overview

• Overall responsibility over the creation of an Archive Library for OceanaGold Corporation.

• Project library was delivered on schedule

• Proposed off-site library was approved by the President

• Designed a system for loan and retrieval purposes; developed a naming system to account all the materials and CD collection.

• Created a simple database as search engine.

Achievements:

• Effective implementation of library policy.

• Efficient materials arrangement and archiving schedule.

Proposed projects:

• Document imaging

• Library software acquisition

Other work experiences:

1. Librarian

Haribon Foundation (NGO) – Cubao, Quezon City April 2006 - October 2006

2. Exchange Librarian

The Philippine Stock Exchange, Inc. (Financials) – Ortigas Center, Pasig May 2004 – February 2006

3. College Librarian

Sto. Nino de Novaliches School Inc. (Academe) – Novaliches, Quezon City September 2000 - May 2004

4. Bank Teller

China Banking Corporation (Banking) – Makati City February 1989 – February 2000

5. ICMC Librarian

International Catholic Migration Commission (UNCHR project) – Morong, Bataan August 1987 – February 1989

6. Audiovisual Librarian

St. Joseph’s College (Academe) – Quezon City April 1985 – August 1987

PERSONAL DETAILS

Age: 54 y/o

Birthday: October 17, 1965 Civil Status: Married

Dependents: Three (3), aged 28 y/o; 22 y/o & 21 y/o (all boys)

Address: B8 L9 Metrogreen Village, San Bartolome, QC

Religion: Catholic

Spouse name: Bayani San Juan (retired) Occupation: Freelance Sales Manager

Page 1 – Ma. Jennifer San Juan (Executive Assistant)

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