Executive Assistant
Resume:
MaryAnn Govert
**** ******** ******, ********, **. 60091
***********@*****.***
PROFILE
Administrative professional with 35+ years of substantial experience seeking administrative support position. Personal operating style emphasizes organizational, communications, and follow through skills. Quick study, comfortable adapting in changing work situations with all levels of management and staff. Proficient in Microsoft Office Suite. Detail-oriented and experienced editor/proofreader. EXPERIENCE
FINANCIAL MANAGERS SOCIETY, INC., Chicago, Illinois National professional society of financial institution executives Executive Assistant — December, 1990 - December, 2019 Began career at FMS as Executive Assistant to the President/CEO. Exposed to many areas of the functioning of a financial executives professional society.
• Transcribed dictation for various reports from President. Researched and created original reporting for Board of Directors and various Committees of the Society. Attended bi-annual Board meetings and wrote Minutes of
• • • the Provided Maintained Initiated meetings. RFPs administrative CEO's to arrange calendar assistance for and FMS arranged to Board/Board Committee for members travel to as meetings, various needed. domestic as well as locations. arrange for members’ hotel
• accommodations Traveled to FMS for Annual attendance Conference at these to staff meetings. educational and/or hospitality events the Society presented/ hosted. Developed a well-rounded knowledge of the components of such a conference...with 400-500 Society
• members Researched in and attendance. contracted with Society’s Property/Casualty and Directors and Officers’ Liability insurance
• coverage Maintained providers. Society's Investment Schedule. Researched various financial institutions for best APR/APY for Society's investments and maturing financial instruments...all within Society's investment policy requirements. Duties soon grew to include bookkeeping/accounting and Human Resources functions. Bookkeeping/Accounting:
• Processed and reported monthly/quarterly/annual financials using QuickBooks, including P&L, Income Statement, Balance Sheet, Budgets, etc. Maintained Society's chart of accounts and verified accuracy of
• invoices Created submitted and updated for spreadsheet processing. for Once Society’s approved, prepaid ran expenses accounts using payables GAAP. checks Then through created QuickBooks. upcoming year’s
• prepaid Responsible recognition for contracting schedule and and negotiating made appropriate with Society’s journal credit entries card in processor QuickBooks to maximize to book prepaid services expenses. while
• keeping Primary processing contact for fees Society’s down. banking institutions, including investments mentioned above; performed monthly
• bank Posted reconciliation, journal entries including for non-database any regular system-monthly driven or transactions, adjusting journal including entries bi-to monthly be made. payroll journals, CD interest or maturities, and other adjustments.
MaryAnn Govert
Page Two
• Worked with outside CPA auditors, providing reports and analysis electronically, as well as providing other
• reporting/Accurately back and in up a documents timely fashion, for auditor’s completed onsite and fieldwork. distributed Forms 1099 to all pertinent outside contractors;
• filed Filed Forms annual 1099 Chicago and 1096 Use Tax with and Internal Illinois Revenue State Sales Service. and Use Tax filings and payments. Human Resources:
• • Maintained Managed payroll all confidential function with employee outside files payroll in accordance processor. with Ensured Department accurate of year-Labor end common payroll adjustments, practices.
• including Transferred those via for EFT imputed bi-monthly income deposits and fringe to employee benefits 401k amounts. provider, and performed any day-to-day responsibilities with same. Completed earnings and fiduciary reporting requirements for annual compliance
• • testing Onboarded Researched with provider. and new contracted hires Provided to ensure with input understanding all employee for and reviewed benefits of Society providers, annual culture, 401k including processes Form 5500 health/and filings. procedures. dental/optical/life, transportation benefits, and short- and long-term disability providers. LEE HECHT HARRISON, INC., Chicago, Illinois
The 2nd largest U.S. career transition consulting firm Administrative Assistant — January, 1989 - December, 1990 Reporting to the Senior Vice President, Regional Manager to assist in daily operations though various administrative responsibilities, including transmittal of all correspondence, scheduling of appointments and maintaining calendar, and extensive direct interface with senior level corporate clients. Coordinate marketing materials directed at various audiences. Materials included brochures, business profiles, proposals, various proactive communications, press releases and the internal newsletter. Organize and plan special events, such as breakfast meetings, receptions and workshops. These activities included arrangements for related print materials, facilities, menus, and other project related components. Created and maintained marketing contact database. SKILLS/• • • • • • QuickBooks Microsoft Google iMIS Member Verbal association and Suite and COMPETENCIES Office written customer Suite management communications service database EDUCATION
Eastern Michigan University — evening attendance, September, 1980 - June, 1987 —Marketing/Business Administration courses
Henry Ford Community College — Associate Degree, Business Administration, June, 1980 Professional References
Dick Yingst
Retired
Former Employer as President/CEO of Financial Managers Society 312-***-****
**********@*****.***
Karl Zalazowski
Retired
Former Chairman of the Board of Financial Managers Society 831-***-****
****.**********@*****.***
Ron Copher, CPA
EVP & CFO
Glacier Bancorp
Kalispell, MT
Former Chairman of the Board of Financial Managers Society 406-***-****
*******@**************.***
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