DILBAG SINGH

DOCUMENT CONTROLLER

CAREER OBJECTIVE

Provided a complete look at my work history and skills relevant to this position in the attached resume but here is a brief outline of what I can contribute to your company. I have Six years above of experience working with Document management and storage systems.

PERSONAL DETAILS

Name : Dilbag Singh Father Name : Mejar Singh D.O.B : 20/05/1993 Mobile No. : +918********* Marital Status : Unmarried Emails: - add3f9@r.postjobfree.com Address : New Gobind Nagar, W.No. 10, Street No. 5, House no. 298, Malout, Dist. Muktsar Punjab(152107)

EDUCATIONAL QUALIFICATION

Qualification

College/Institute

Board/University

Passing Years

Percentage

12th

Govt. Sen. Sec. School Malout Punjab

Punjab School Education Board Mohali

2009 to 2010

61.55%

ITI (Instrument Mech.)

Govt. Industrial Training Institute Bathinda Punjab

Punjab State Board Of Technical Education Chd.

2010 to 2012

68.14%

Diploma (Electrical Eng.)

Sarswati Polytechnic Collage, Bathinda Punjab

Punjab State Board Of Technical Education

2012 to 2014

62.13%

PROFESSIONAL EXPERIENCE

1. ENGINEERS INDIA LIMITED, GURUGRAM.

(ON PAYROLL OF AARVI ENCON LIMITED, MUMBAI)

(EDMS CONTROLLER / DOCUMENT CONTROLLER) FOR RAJASTHAN REFINERY PROJECT)

(OCTOBER 2019 TO PRESENT)

ROLES & RESPONSIBILITIES:

Under supervision, manage company documents while also ensuring their accuracy, quality and integrity. Render assistance to the project for proper upkeep of all documents pertaining to project correspondences between the clients and the vendor’s and any third parties. Assist in maintaining schedule for creating databases for tracking all technical Drawings and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.

Issue regular reports to client on Drawings status, technical query status and exception reporting. Distribute internally copy of transmittals within the project team and site as per distribution matrix assigned Responsible to ensure all Technical deliverables are issued, returned, logged within an acceptable time frame.

On request send vendor documents to the client for review. Communicate all comments received from client to the vendor. Responsible for opening, sorting, identifying documents, scanning, editing, printing transactions and archiving into online database, excellent typing skills

Liaise with vendors and expedite for timely submission all of documents as uploaded in the EDMS.

Answer all day to day queries from Disciplines/Projects in regard to document status.

Perform other related duties incidental to the work described in support of the department.

Proficient in the use of word processing systems EDMS, Construction portal and Recourse assigning module (RAM)

Core Qualifications:

Organized with great time management skills.

Critical attention to detail and accuracy.

Works well independently as well as in a team environment.

Excellent communication skills both verbal and written.

Excellent customer service skills.

Ability to deal with confidential information.

Software Installation commonly used in an office environment.

Sending incorrect documents back to sender

Knowledge of Health & Safety Standards Rules.

Positive attitude and hard work, flexible and adjustable in every Environment

Committed to work and punctual.

2. AMBUJA CEMENT LIMITED

ON PAYROLL OF RANDSTAD INDIA PVT. LIMITED, BANGLORE)

(DOCUMENTATION EXECUTIVE) FOR BHATINDA UNIT)

(JANUARY 2016 TO SEPTEMBER 2019) 3.9 YEARS)

PRINCIPLE ACCOUNTABILITIES: Processed change order requests for all types of documents including SOP's, work instructions, tables and charts Understanding of basic accounting rules. Responsible for scanning in all hard copy documents and utilizing the company's digital filing system Familiarity with E scans enterprise Scanning software /SAP DMS

Responsible for opening, sorting, identifying documents, scanning, editing, printing transactions and archiving into online database

Performing administrative functions as required

Tracked change orders through change order process, ensured changes were approved and documents were updated before release, archived folder revisions of documents

Processing of PO and non PO Invoices.

Query management respond & resolve client and supplier queries through emails and calls.

MIS Reporting (daily/weekly and monthly) on timely

Recording the document ID number and ensuring image quality and accuracy of page per document counts perform weekly scanner maintenance to ensure clean images.

Handling of documents and maintaining proper records thereof.

Registration of document in Mail Room applications and Archiving scanned documents in SAP/ Enterprise Portal.

Address queries pertaining to document/ receipt as and when received the documents and Reconciliation of the documents received/ scanned/ balance.

Responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. Ultimately, support procedures maintaining transparent, up-to-date and easily traceable documents. Distribute project-related copies to internal teams File documents in physical and digital records. Create templates for future use Retrieve files as requested by employees and clients manage the flow of documentation within the organization Maintain confidentiality around sensitive information and terms of agreement. Prepare ad-hoc reports on projects as needed Requirements. Document Controller or similar role Familiarity with project management Basic knowledge of labor and corporate law Knowledge of Electronic Document Management Systems.

3. SEVEN STAR NETWORK PVT. LTD.

(DOCUMENTATION EXECUTIVE)

(JANUARY 2014 TO DECEMBER 2015) 2 YEARS)

Plan develops, and administers records management policies designed to facilitate effective and efficient handling of business records other information.

Responsibilities

Organized source data by sorting information according to established entry procedures

Proficient in general office duties, knowledge of basic business techniques and methods of using standard word processing.

Knowledge establishment database and other office software and equipments.

Handling of documents and maintaining proper record

Create templates for future use Retrieve files as requested by employees and clients Manage the flow of documentation within the organization Maintain confidentiality around sensitive information and terms of agreement

DECLARATION:

That the information provided by me is true the best of my knowledge and belief confirm.

Date:

(DILBAG SINGH)

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