Office Manager
Resume:
AGBO ANDREW, INEDU
Along Federal High Court,
Adjacent House of Prayers
Maiduguri,
Borno State.
Skype: aagbo86
add17j@r.postjobfree.com
21st August, 2019.
The Hiring Manager
International Institute of Tropical Agriculture (IITA)
Sir
APPLICATION FOR THE POSITION OF ADMINISTRATIVE OFFICER-MAIDUGURI
Upon learning of your posting for an experienced Administrative Officer in your Maiduguri Office, I hastened to submit my resume for your review. As a highly organized and efficient professional with a variety of administrative leadership experience and exceptional interpersonal abilities, I am prepared to significantly contribute to the creation of enduring social and economic value
My background includes Procurement, Asset, Fleet and Warehousing. I excel at prioritizing tasks, collaborating with peers and management teams, and encouraging effective communication and organizational procedures to realize seamless organizational functioning.
Highlights of my experience include…
Provide planning, support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
Demonstrating a steadfast commitment to providing outstanding administrative management within fast-paced environments while streamlining operations and achieving company success.
Providing full-scale administrative, financial, and logistical support on various special projects.
Excelling at balancing multiple tasks while providing top-level organization, interpersonal, and communication skills.
I concluded a course with University of Washington in Leadership in Health Management and Project Management with same University, which is very interesting and helpful for anyone who is a Humanitarian Aid worker.
My skills in general administration and organization, along with my superior team leadership and staff management abilities, position me to excel in this role. I would appreciate the chance to offer more insight into my qualifications. Thank you for your consideration; I look forward to speaking with you soon.
Sincerely,
Agbo Andrew Inedu
INEDU, AGBO ANDREW
Along Federal High Court, Adjacent House of prayers Polo Maiduguri, Borno State.
Email : add17j@r.postjobfree.com Skype : aagbo86 Mobile No : +234**********
PERSONAL STATEMENT
Experienced in management and Administrative duties both in Governmental and Non-governmental good team player with good knowledge of MS Word, Excel, Power point and Internet. My career goal is to assume responsibility where I can use my skills for the betterment of the less privileged and to contribute to the overall success of the organization I work for.
WORKING EXPERINCE
Plan International Maiduguri, Borno State
August 2019- Date
Position: Admin & Logistics Officer
Provide day-to-day support to staff in general office operations and identify future needs.
Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
Coordinate and management movement register for all staff and visitors in the Yobe office
Effective management of the office operations
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
Coordinates the planning and organization of meetings and workshops.
Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
Ensures that the SAP system is used to capture all necessary activities as required.
Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
Coordinate logistics and procurement operations – Selection of vendors/suppliers
Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Ensure appropriate request for quotation is placed and correct quotations received for processing
Responsible for purchase order creation and maintenance in SAP
Store Management using specified software
Perform any other project related duties as specified by the Field Coordinator and other dotted line management.
Norwegian Church Aid Maiduguri, Borno State (MFA, NHF, MRRT, UNICEF)
April 2019- August 2019
Position: Administrative Officer
Support in training, ensuring that the training venue is ready before training kicks off and material and equipment are delivered to the venue.
Ensure the service provider adheres and delivers as per the purchase order issued in terms of training meals and tea/coffee and other provisions.
Have the material and equipment returned after the function for future use and safe custody.
Liaison role- Both with external and internal departments and field office:
Liaison with field officers for the smooth running of the field offices and vehicle movements.
Keep a record of all staff travels and facilitate according to plan.
Liaise with the field admin on respective staff accommodations for staff arriving and departing to designated approved destinations. This includes Red Roof for non-Maiduguri staff, international staff and visitors to the field office.
Manage the staff movement board ensuring that vehicles are available on schedule to transport staff to different official locations
Administration of the vehicle logs to ensure each driver has enough log sheets, that they are duly filled and form part of the payment request for the motor company.
Collection of all invoices, bills for movement and accommodation within the month and of field Offices for processing.
Process payment requests for the invoices for further action by the finance department
Facilitate availability of office stationaries, toiletries, generator fuel and other material necessary for the smooth operations of the guest houses and Office
Ensure that stationeries, supplies and assets records are updated on a regular basis in line with NCA procurement policy.
Ensure the utilities are smooth and running i.e. the electricity bills available and paid, the DSTV, generator fuel etc.
International Medical Corps, Maiduguri Borno State (USAID, WFP & DUTCH Projects)
July 2017 to May, 2019
Position: Logistics Officer
Receive purchase requests, review for completeness and approvals, prepare necessary procurement documentation (RFQ/PO) and ensure compliance with the IMC and donor procurement policy
Provide planning, support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
Organize procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.
In coordination with the Procurement Manager, ensure that local market surveys are regularly carried out, to confirm a full knowledge of the availability and price of local items.
Ensure that all procurements are managed, tracked and recorded and identify and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.
Ensure management and maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.
Contribute to weekly and monthly procurement reports to the in-country management team, pursuant with IMC policies and procedures.
Coordinates local and whenever asked international procurement activities.
Provide necessary information to the Data Officer in maintaining the PR, PO, BPA and other services contract tracking tools and ensuring updates are shared with programs and country office management team on weekly basis.
Prepares complete procurement documents for finance to process payment
These are the responsibilities and any other duty assigned to me
International Medical Corps Maiduguri, Borno State (USAID & ECHO Project)
March 2016- May 2017:
Position; Asset & Reporting Officer
The incumbent will predominantly be responsible in 3 areas, i.e. asset management and control, logistics analysis and reporting and fleet management for the country program.
Ensure all assets across the mission are tracked and updated in the asset master list with complete information. Coordinates with Finance Department to collect pricing information and payment references of all the assets. Ensures periodic physical count of the assets and tagging all assets with IMC asset ID.
Work in close collaboration with IT Officer for proper accountability of IT related assets such as laptops/desktop computers, printers, servers, etc.
Ensure the accuracy of all the logistics report before it goes to Country Supply Chain Coordinator. Also, ensure correct analysis of various logistics related reports.
Ensure cost effective acquisition and optimal utilization of vehicle fleet. Ensure accurate fleet utilization data and reports are in place. Ensure generators are functioning in cost effective manner.
Ensure all vehicles and generators are properly maintained as per maintenance schedule and on ad-hoc basis.
Pay regular and ad-hoc visits to the field offices to provide on the ground assistance on various asset, fleet and reporting related issues.
International Medical Corps, Maiduguri Borno State (USAID & ECHO Project)
April 2015- February 2016:
Position: Data Clerk/Asset & Reporting Assistant
Organize and maintain tracking documents for e-voucher disbursements and vendor payments
Maintain meticulous paper and electronic records of all vendor payments, including all justifying documents like transactions documents.
Ensures all lost, damage, sold, stolen (or other) items are properly recorded in with an approved Disposal of IMC Assets form.
Advises supervisor on any broken, damaged or destroyed equipment,
Ensures that all movement of items should go through the Logs IMC Asset Movement Form”.
Assists and coordinate project staff on inventory issues.
Assist in providing end of project reports on inventory and equipment lists, locations and status.
Support and facilitate trainings with e-voucher vendors on using point-of-sale devices and other relevant technology, e-voucher program processes, and other topics as appropriate, including IMC Code of Conducts and compliance with program requirements.
Document and report any suspected irregularities in transaction or payment documentation, possible fraud, and any other potential violations of IMC Code of Conduct and program requirements following appropriate IMC procedures.
Rating of vendor to get the Winning Vendors.
Updating Procurement Tracking Sheet (PTS) and Contracts awarded to Vendor’s.
The West African Examinations Council Dakata, Kano State
2014 – 2015:
Position: Admin Assistant
Monitor the purchase of goods and distribution to Schools, Monitor staff movement and secure accommodation for expatriates, ensure that san updated asset register is maintained on a monthly basis.
Ensure that an updated assets inventory sheet are maintained on monthly bases.
Facilitates the smooth operation of the organization’s facilities, assets, inventory, and fleet management.
Manage the filing system and safety of organization’s documents
Develop daily maintenance checklist for the WAEC vehicles and ensure that all request for Vehicles servicing are promptly attended to.
Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbook are up to date
Oversee the duties of the security personnel and Cleaners in WAEC office Kano
Ensure daily log in of Generator’s diesel consumption and report on utilization
Oversee the functionality of all office supplies and equipment by drawing up a maintenance schedule of the office premises, Equipment as well as inventory.
Coordinate the submission and collation of staff monthly time sheet and forward same to Finance department at the appropriate time.
Assist the Finance and Admin Manager in Collecting, collating and Analyze quotations for the purpose of procurement and arrange for procurement Team’s meeting
Ensure that the movement of WAEC assets are tracked and the necessary documentation is done when an asset changes its status.
Perform all other duties as directed by the Finance and Admin Manager
EDUCATIONAL INSTITUTION ATTENDED WITH QUALIFICATIONS.
YEAR INSTITUTION QUALIFICATION
2019 Institute of Entrepreneurship PGD in Logistics & Supply Chain (In view)
2009-2013 University of Maiduguri Bachelor of Sciences (Business Administration)
2007 Yaysib Computer Institute Diploma in Computer Application
2000-2006 St, Joseph’s Minor Seminary National Examination Council (NECO)
1995-2000 Our Lady’s Primary School First School Certificate
TRAININGS/WORKSHOPS ATTENDED
Warehouse & Stock Management Training (WSMT) with International Medical Corps 2018
Procurement Planning Training (PPT)with International Medical Corps 2017
Asset Management Training (AMT) with International Medical Corps 2018
Procurement Training (PT)with International Medical Corps 2017
LANGUAGES SPOKEN: Hausa, Idoma, Igala, & English
COMPETENCIES
Analytical Skills
Relationship Management
Teamwork and Collaboration
Accountability and Responsibility
REFEREES
Ms. Sara Gloria Angai
Senior Human Resource Officer
Norwegian Church Aid (NCA)
Maiduguri
Borno State
add17j@r.postjobfree.com
Mr. Kenneth Orji Ibezim
Admin & Procurement Officer
Achieving Health Nigeria Initiative
Abuja
FCT.
add17j@r.postjobfree.com
Mr. Salisu Akus
Human Resource Coordinator
International Rescue Committee (IMC)
Maiduguri
Borno State
add17j@r.postjobfree.com
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