Manager Assistant
Resume:
Personal Information
Phone / Mobile
:
009****-******* / 009****-*******
:
***********@*******.***
Gender
:
Female
Marital Status
:
Single
D.O.B
:
Nationality
:
Jordanian
Visa Status
:
Under Father's Sponsorship
Qualification
:
UAE Driver License / Car Available
Profile Summary & Objective:
I hold a Diploma degree with 15 years of experience in administrative, secretarial, marketing and Document Controller positions. My objective is to obtain a business administration position at a reputable organization with a high opportunity to improve my career path.
Education:
High Secondary School Certificate, Abu Dhabi, U.A.E (2000)
English Course from Galaxy Computer Education & Training Institute from (27/03/2001 to 28/05/2001).
Administrative Assistant Certificate from Emirates Institute of Technology from (05/01/2002 to 26/06/2002).
The program comprised job related studies in the area of:
English for Business Administration, Human Resource and Office Management.
Accounting, Budgeting and Cost Control.
Microsoft Applications and Software Troubleshooting.
Typing Arabic \ English, using the Internet and English for office management.
ICDL – International Computer Driving License from EIT.
Diploma Certificate of Human Resources Management from IAATD (International Arab Academy of Training and Development) Certified by the American Council for Quality (28/06/2010 to 03/07/2010).
Professional Work Experience.
Company: Liwa International Manpower Service
Position: Receptionist, Executive Secretary, Assistant for Accountant & Management and Sales Executive /Office Advisor.
Period: October/ 2014 to Until Present.
Responsibilities and Duties:
Arranging applications housemaid and labor and contact with clients and marketing.
Attending telephone calls with etiquettes.
Maintaining the files system.
Arranging appointments for the manager within or outside the office.
Working on Holiday Record Forms for all the employees.
Arranging Medical Insurance policy.
Filing hard & soft copies documents.
Handling incoming and outgoing correspondence, emails and faxes.
Arranging salary for company staff every month.
Company: Ramada General Contracting
Position: Receptionist, Executive Secretary, Assistant for Accountant & Management.
Period: July/ 2013 to September/ 2014.
Responsibilities and Duties:
Attending telephone calls with etiquettes.
Maintaining the files system.
Arranging appointments for the manager within or outside the office.
Working on Holiday Record Forms for all the employees.
Arranging Medical Insurance policy.
Filing hard & soft copies documents.
Handling incoming and outgoing correspondence, emails and faxes.
Arranging salary for company staff every month.
Company: Turret Media Free Zone. (Under Twofour54 Abu Dhabi Media Zone Authority).
Position: Secretary, Receptionist, Assistant for Accountant on Tally System, Data entry & Coordinator.
Period: January/ 2012 – May/ 2013.
Responsibilities and Duties:
Handling incoming and outgoing correspondence, emails and faxes.
Assistant for Accountant on Tally System.
Attending telephone calls with etiquettes.
Maintaining the files system.
Arranging appointments for the manager within or outside the office.
Filing hard & soft copies documents.
Arranging on Aramex System and issue waybill to send Magazine and Documents.
Arranging invitation and document for Exhibitions and conferences.
Working on Holiday Record Forms for all the employees.
Working on Human Resources (arrange access Cards for all employees
Make scheduling, notification and coordination of meetings by Office Outlook.
Arranging Medical Insurance policy.
Company: Ghantoot Tpt. & Gen. Cont. EST. With Future Architecture Consultants in Emirates National School Staff Accommodation Project.
Position: Executive Secretary, Document Controller, Data entry & Coordinator.
Period: August/2010 – To October/2011
Responsibilities and Duties:
Sending Official correspondences to Government and Private Sectors.
Following established policies, procedures and practices.
Receiving queries and attending to parents and student’s complaints.
Scheduling appointments and arranging business meetings.
Performing day-to-day administrative tasks such as maintaining information files and processing ….paperwork.
Performing other tasks related to the administration function as they arise and as delegated by my ….manager.
Timely delivery of document control services to the company projects.
Preparations of documents and Reports.
Provide the services for the documentation and correspondence (Letter, faxes, and ….pertinent emails), that are received and transmitted externally/ internally by project, are ….registered, numbered (as applicable), distribute, controlled and filed.
Arranging the scanning and copying of documents for input into system (as required).
Filing hard & soft copies documents.
Make scheduling, notification and coordination of meetings by Office Outlook.
Receives incoming mail, correspondence and faxes. Ensures that daily correspondence is ….organized and privatized for Financial Controller’s attention. Maintains and updates a ….comprehensive filing system for the department ensuring that documents are maintained in a ….logical manner for easy reference.
Company: Executive Council
Position: Administrative Assistant & Office Management
Period: October/ 2009 to June/ 2010
Responsibilities and Duties:
Ensure the administrative functions of the division run smoothly and efficiently.
Schedule appointments on behalf of and for the division manager and specialists, provide information to callers, take dictation, compose and type correspondences, and perform other administrative tasks as and when required.
Answer telephone calls and give information to callers or route call to appropriate officials.
Record minutes of internal meetings.
Route incoming mail received from Administration Officer to appropriate officials in the division.
Draft letters and official correspondences as per direction of the Manager – Competency Mapping, Training & Development.
Send all outgoing mail forwarded by staff within the division to Administration .Officer for dispatch.
Prepare manager’s and/or specialists’ inter-divisional memos and arrange for their delivery.
Make copies of correspondence or other printed matter and circulate as instructed by the manager.
Coordinate with Administration Officer to arrange travel schedules and reservations for the staff of the division.
File correspondences and other documentation appropriately.
Company: GHANTOOT GROUP
Position: Executive Secretary, Receptionist & Office Management
Period: February/ 2005 to September/ 2009
Responsibilities and Duties:
Handling incoming and outgoing correspondence, emails and faxes.
Attending telephone calls with etiquettes.
Maintaining the file system.
Arranging appointments for the manager within or outside the office.
Taking down minutes of dictation as per requirement.
Book \ reserve \ arranges flight, hotel service and Weddings Receptions VIP for all company visitors, staff including families (Local & Abroad).
Arranging Medical Insurance policy.
Company: Al Futtaim Panatech Company
Position: Secretary, Office Management & Sales lady in door
Period: May/ 2003 to January/ 2005
Responsibilities and Duties:
Handling incoming and outgoing correspondence, emails and faxes.
Attending telephone calls with etiquette and filing
Book \ reserves \ arrange flight and hotel service for all company visitors, staff including families (Local & Abroad).
Dealing in sales section involving Electronics equipment.
Company: Al – Ruwais Insurance
Position: Secretary, Office Management & Insurance Association - Advanced
Period: March/ 2001 to April/ 2003
Responsibilities and Duties:
Communicating with customers
Problem solving and suggesting the best solution for customer complains,
Providing quality service for customers,
Arranging Medical Insurance policy.
Solving Claims of Insurance.
Checking files ( Debits and Credits ) and confirming it,
Modifying data and outstanding reserve,
Sorting files, data entry, answer phone calls.
Skills:
Excellent written and oral communication skills.
Excellent typing skills in both English and Arabic.
Ability to meet deadline and to work under pressure.
Ability to take good meeting minutes
High-Level of Computer Literacy on using hardware and software, in addition to the Microsoft Office (Word, Excel, Outlook and PowerPoint) and Internet.
Translation & Typing skills
Follows established policies, procedures and practices.
Languages:
Arabic : Mother tongue
English : Speaking, writing and typing (Fluent)
Professions interested in:
HR, Marketing or Management field.
Executive Secretary, Personal/ Admin Assistant.
Document Controller.
Rehab Hussein Mohammad Qishta
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