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Administrative Assistant Office

Location:
Fairfax, VA
Salary:
$50000
Posted:
April 28, 2020

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Resume:

PARKASH CHAHAL

Fairfax VA *****

703-***-****) adczyb@r.postjobfree.com

PROFESSIONAL SUMMARY

Successful Administrative professional skilled in supporting program needs managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations and FOCUS and SAP. Effective, accuracy-driven Administrative Assistant successful at delivering key admin support to internal teams, customers, vendor and other stakeholders. Demonstrated success in analectic problem, solving and boosting operational efficiency. Bringing 15+ years of superior performance in related roles with efficient, accuracy-driven, reliable and enthusiastic admin role. Adapting at prioritizing tasks, maintaining, organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for 20members staff

Work performed in the absence of supervisor to assign the work and distribute the mail to appropriate personnel as needed.

SKILLS

AP/AR proficiency

Procurement specialist

Meeting arrangements

Documentation and control

Filling assistance

Program files militance

Faxing, coping, maintenance

Spreadsheet maintained

Customer and client relations

Report development

Correspondence handling

Conflict resolution

Customer services oriented

Sorting and labeling

Accounting familiarity

Punctual and hard worker and flexible

Time management

Administrative support

WORK HISTORY

ADMINISTRATIVE ASSISTANT IV 10/2013 TO 2/2019

Fairfax County Government (Department of Information Technology)

Processed purchase orders, invoices and expenses using office system FOCUS

Reconciled invoices and credit cards expenses monthly and prepared reports.

Maintained complex digital filling system for financial information

Performed research to collect and record in access data base.

Coordinated bookkeeping activities in county System FOCUS including invoices and accounts payable.

Managed accounts payable and receivable for maintenance office grossing $50,000,000 per years

Sorted and distributed office mail and recorded incoming shipments for corporate records

Offered departmental support

Created power point presentations for business development purposes

Generated reports in Excel and prepared presentation in power point for maximum impact and results.

Created detailed expense reports and request for capital expenditures.

Couched new employees on administrative procedures, company policies and performance standards.

Prepared package for shipments pickup

Handled client correspondence and tracked records to solve the discrepancies.

Participated in weekly project meetings, transcribed meeting minutes and tracked project status.

Supported efficient meetings by organized space, materials, documenting discussion and distributing meeting notes.

Performed general office duties, including answering phones routing calls and messages.

Developed and updated spreadsheets and database to track and analyses reports

Interactional with vendors, contractors and professional services personnel to receive orders direct activities and communicate instructions.

ADMINISTRATIVE ASSISTANT III 02/200 TO 10/020013

Fairfax County (Government (Cable Communications – Fairfax, VA)

Managed Cable Office grossing accounts payable and accounts receivable $400,000,000 per year.

Processed purchase orders, invoices and expense using County system FOCUS

Processed accounts for new fiscal year and closing the year end accounts before start the new fiscal year.

Performed research to resolve the discrepancies between vendor and county offices

Generated reports using access data base prepared presentations in power point for maximum impact and result.

Handled client correspondence and solve purchasing discrepancies issue for department.

Handled client correspondence and tracked records to office efficiency.

Created detailed expense reports and request for capital expenditures.

Coached new employees on administrative procedures, company policies and performance standards.

Tracked inventory and ordered office supplies encouraging cost-effective solutions

Offered departmental administrative support.

Processed patty cash credit card purchasing and reconciled monthly basis.

Supported year end Budget Submission and Third Quarter Estimate Budget.

Performed general office duties including expense reports to create transfer vouchers and bill to the appropriate departments

Collect revenue on quarterly and yearly basis.

Member of Toast Master Club 29, serves as Secretary and Vice President role, prepared agenda, host the meeting deliver the speech, evaluate speech, and mentor the new members.

EDUCATION

Certificates: form NOVA Northern Virginia Community college Annandale VA

Bachelor of Arts, Political Science Mondi Gobindgarh Girls College (India)

Principal of Accounting

Book keeping

Computerize Accounting

Fundamental of Business

Purchasing 101 from Fairfax County Government (Department of Purchasing and Management)

Multilingual: speaks and write English, Hindi, Punjabi and speak Urdu too.



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