Document Control Manager

Sr. Document Controller

MARK WILLIAM C. VEJANO

Lexus Building, Al Sadd, Doha Qatar

Mobile No# +974-******** / +974-********

*****************@*****.***

POSITION APPLIED FOR

PROFESSIONAL PROFILE

Versatile, Proactive, Decisive,

Dynamic & Dedicated to

accomplish company target.

Ability to dramatically increase

revenues in intensely

competitive environment.

Strong Organizer, Motivator & a

Team Player with hands on

technical knowledge.

Exceptional Memory for Details

& a Strong Work Ethic.

Self-Starter with the ability to

analyze business operations &

recommended strategies to

improve performance.

PERSONAL DETAILS

University of the East

Manila, Philippines

Associate Degree

Computer Technology

1998 - 2001

EDUCATION / QUALIFICATION

Filipino

Male

Born on 18th May 1981

Married

Dear Sir / Madam

A pleasant day to you

It is with great enthusiasm to submit my application for the position of Senior Document Controller in your company

I’m working in spectra arts as a Sr. Document Controller since January 2017. As such as my vast work experience in the said company has immensely equipped me with relevant knowledge, practical skills & utmost maturity to assume new responsibilities & greater challenges involve in the position that I am applying for. Aside from that, being responsible, reliable & extremely organized have always been my career strengths to ensure that I am able to deliver promptly, efficient & with Quality

Now, that there is an opportunity for career advancement to expand my horizons, I am earnestly hoping that you will give me a chance to be part of your company. Herewith is my curriculum vitae for your perusal

Thank you very much for taking time to consider my application & I am looking forward to hearing from you in the near future

Mark William C. Vejano

APPLICATION LETTER

SPECTRA ARTS CO. W.L.L

Doha, Qatar

Position: Senior Document Controller

Project:

Qatar Rail / National Museum of Qatar / Lusail Com 18 / Hilton Panorama Hotel / Viva Bahriya 8 at The Pearl / Manateq Headquarters at Ras Bu Fontas / Al Mutahida Tower North Gate Mall & Office Building / Steinberger Hotel / Al Messila Resort & VIP Spa Msheireb Downtown Doha / Doha Oasis Hotel / Qatar Petroleum Tower 1,2,7,3,4,8 & 10 Job Description:

Supervise & direct other Site Document Control team members in carrying out job functions

Ensure all documents are registered and controlled in the Electronic Document Management Systems (SharePoint or Similar)

Review Incoming Document Packages to ensure they are Compliant & Complete before the distribution to Technical Manager (IFC Drawings, Shop Drawings, Material Approval / Sample)

Coordinate to the Planning Engineer & Construction team for the Plan Dates of Submittals & Construction

Quality check all returned or close-out documents prior to EDMS (SharePoint) upload.

Distribute to Commercial Dept., QA-QC Engineer’s & QS Engineer the Approved Material Inspection Request (MIR), Work Inspection Request (WIR) & Variation Order Request

Co-ordinate with other design office & Site office for Project data Management System URBACON TRADING & CONTRACTING / AL KHAYYAT CONTRACTING & TRADING Doha, Qatar

Position: Senior Document Controller

Project:

Mall of Qatar - May 2015 – March 2017

Fire House Artist in Residence - May 2014 – April 2015 Job Description:

Assist & work closely with Project Document Control Manager with implementation and application of appropriate document control procedures and work practice for use on all projects during the design and construction phases.

Support the Business Unit projects, external Contractors, Procurement, and Construction Management team by ensuring that all documentation on projects are properly distributed, catalogued and filed for easy retrieval.

Ensure all documents are registered and controlled in the Electronic Document Management Systems (SharePoint or Similar)

Ensure smooth flow of documents and data to project team members, as per project distribution matrix.

Quality check all returned or close-out documents prior to EDMS (SharePoint) upload.

Review incoming engineering drawing packages to ensure all required documents and drawings are received (CAD, PDF transmittals and photographs)

Ensure external engineering contractors follow the standard, procedures work instructions and specifications

Maintain and manage project files from project start to close out.

Catalogue, store and retrieve all incoming and outgoing information through IMS (INTEGRATED MANAGEMENT SYSTEM) and Specified Document control systems

Work closely with document management & control in other areas to ensure procedures, standards, and work instructions is followed maintained and modified as required.

PETRON REFINERY CORPORATION

Bataan, Philippines

Position: Senior Document Controller

Project:

Phase II-Refinery - November 2012 – March 2014

Job Description:

Deliver project document control against project procedures for internal and external design and vendor documents, and project correspondence.

Comply with the Company Records Management for Controlled and not Controlled documents

Project filing and archiving and handover preparation. Paper and electronic document flow within project team, and from/to contractors or vendors.

Support the use of document “team working areas” for uncontrolled documents and informal sharing.

Prepare document performance reports (status, progress and forecast).

Support to offshore document control contractors (e.g. bulk loading, document reclassification, etc.). EMPLOYMENT HISTORY / PROFESSIONAL EXPERIENCE

EMAAR PROPERTIES PJSC

Dubai, United Arab Emirates

Position: Senior Document Controller

Project:

Burj Khalifa / Burj Dubai / Dubai Mall - September 2009 – September 2012 Job Description:

Complies and maintains control records and related files to release, drawings, and engineering documents to manufacturing and other operating departments: Examines documents, such as drawings, change orders, and specifications to verify completeness and accuracy of data.

Confers with document originators or engineering liaison personnel to resolve discrepancies and complies required changes to documents

Posts changes to computerized or manual control records, releases documents, and notifies affected departments

Work with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents

Use department databases to track and manage and control issued documents. Assign lot numbers, material part numbers, and various other document tracking numbers

Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system

MAJID AL FUTTAIM INVESTMENTS L.L.C.

Dubai, United Arab Emirates

Position: Document Controller

Project:

Mall of the Emirates - July 2008 - September 2009

Job Description:

Collect and maintain files of the latest revision level documentation necessary to define product configuration and control manufacturing processes.

Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

Maintain a computer database of all filed documentation that ensures fast retrieval of documents.

Perform clerical typing duties to generate documents as necessary.

Perform duties as defined in division document control policies and procedures.

Collects Cheque & Payment for the Tenant

Coordinate with Courier Services for sending the Monthly Bills AL HABTOOR GROUP OF COMPANIES

Dubai, United Arab Emirates

Position: Document Controller

Project:

Jumeirah Beach Residence - November 2006 – July 2008 Job Description:

Provide support in a variety of capabilities, which may include: copy services; office supplies, equipment, and inventory, administrative assistance etc.

Handle and store mail securely to maintain the confidentiality of correspondence

Ensure all documentations are properly file for Corporate Service Department

Support Office Administration Manager in some aspects of office administration including, but not limited to, maintenance, leasing, insurance, office equipment and purchasing of supplies

Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks

Review, catalogue and distribute all consultant drawings, shop drawings and other submittals required by the Project Manager

Provide preliminary review of shop drawings and conformance

Prepare change notice summaries for owner/construction manager review

Scan and database the approved shop drawings. Keep current hard copies and file supersede version

Follow up on deficiency list and assist with scheduling and coordinating sub-trades Software :

Aconex / PMWEB / Oracle / Damas

Contact this candidate