Manager Office
Resume:
CURRICULUM VITAE
MOHAMMED RASHEED
********************@*****.***.
************@*****.***
DOCUMENT CONTROLLER
PERSONAL SUMMARY
Superb organizational Experience in Document Controller with reputed Companies more than Ten years both National and International level and seeking to Explore and Gain Experience and demonstrates myself to develop the esteemed organization. Seeking a challenging Lead Document Controller position in a reputed firm with a dynamic atmosphere where I can tackle challenges using my experience, problem solving abilities, creativity and commitment in order to provide the organization with the best services I can. Extremely enthusiastic, highly motivated and eager to contribute to the company. Target job
Target Job Title: Document Controller / Office Admin / Project Coordinator.
Career Level: Executive / Middle level Target Job
Location: All over G.C.C.
Behavioral Skills
Leadership
Good team player.
Urge to learn more.
Good Punctuality
Attributes and Abilities
Excellent PC & analytical skills.
Excellent interpersonal and communication skills.
Self-motivated methodical and process driven.
Ability to handle multi – projects at one time and ability to think laterally.
A team player, continuous learner and proactive.
Tenacious, independent and willing to take the initiative.
Diplomatic, tactful, creative, flexible, resourceful, dependable, well-organized, friendly, emotionally mature and professional.
Strong ability to work effectively with multiple supervisors Work Experience Profile
Superb organizational & time management skills, Very high standard of English, grammar, punctuation and spelling, able to work in highly confidential environments, Having a fast accurate typing speed, Articulate with excellent communication and inter personal skills, Ability to accurately maintain computerized & manual filling / documentation system. An efficient, organized and approachable person who is always willing to help work colleagues out. Possessing fast and effective Document Controller skills, and having a strong administrative background with knowledge of the latest office management techniques and experience of using specialist software packages. Always happy to do the mundane office duties as well as the more exciting work.
Jan 2018 to Present : Document Controller at Bahrain Fiber Glass International (BFG) Doha, Qatar.
Projects: Qatar Metro Project.
Daily Logging in the document status.
Provide full secretarial support to Construction Manager & Area Manager.
Responsible in handling office / site incoming and outgoing emails.
Responsible in handling conducting interviews.
Tracking the pending documents through weekly progress reports
Collect, scan and upload documents following set procedures
Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Preparing Tender Schedules, Invitations and arranging the meeting dates with the concerned companies and contractors.
Jan 2017 to 2017 Dec : Document Controller at Electro Mechanical Works Company
(1 year) Riyadh, Saudi Arabia.
Projects: Riyadh Metro Project.
Follow up all the company policies, procedures, rules and regulations etc.
Receiving all documents incoming and outgoing with 12 digits Accession stamp for documents easy to Access.
Preparing Tender Schedules, Invitations and arranging the meeting dates with the concerned companies and contractors.
Daily Logging in the document status.
Keeping all the company matters confidential.
Follow-up with all types of works.
Telephone Receiving
Preparation Meeting Notes.
Gathering information for implementing the new project.
Responsible in handling office / site incoming and outgoing emails.
Responsible in handling conducting interviews.
Keeping all Office and projects documents orderly, complete and categorized for easy accessibility to specific records and projects and reviews each document for conformity and accuracy.
Uploading RFI, SUBMITALS and SHOP DRAWINGS for approvals.
Maintain Logs for each document and direct report to the Management.
Listing out the Documents and documenting the project details
Tracking the pending documents through weekly progress reports
Notifying the involved party for tacking appropriate action on the pending documents Jan 2012 to 2016: Document Controller at Rafal Real Estate Development Company
(5 years) Real Estate Developers. Riyadh, Saudi Arabia. Vertical Projects: Al Rabia Housing Project, Marvella Appartments Project and Pavillion Offices Project.
Horizontal Towers: Rafal Tower, Rafal Residence.
Provide full secretarial support to Project Manager & Area Manager.
Examine correspondence and reply as instructed
Arrange conferences and meetings along with Clients
Coordinating meeting with Clients & Customers schedules and follow ups
Organize events both internally and externally
Receive telephone calls and direct as and where necessary
Direct visitors to the office to appropriate staff members
Reproduced and distributed documentation to users and ensured that all users possessed the current revision of documents by maintaining distribution lists which involved over documents, prints, and scanning.
Organized and maintained the company reference library and archive areas.
Established procedures for and implemented the introduction of changes to engineering documents for assigned projects.
Manual follow up with the client’s internal team to get an expected schedule for all pending documents
Maintain and manage daily schedule for PROJECT MANAGER / SITE ENGINEERS
Perform other related duties as required and assigned.
Co-ordinate the document works of various segments of RFI /Shop Drawings/ WIR / SITE INSTRUCTION / NCN / NCR / PO’S/ VO’S /Material submission in technical office with clients, contactors and at site team.
Preparing logs for the submissions received and sent (follow up for the code received from clients and notify the respective subcontractors).
Co-ordinate with the sub-contractors for the required submissions as per the site requirement.
Co-ordinate with the clients and the technical department for the approval of the submission.
Provide site the approved drawings for the work progress. Co-ordinate with the technical department at the site to prepare and send RFI to the clients and follow up for the response.
Being the Document Controller responsibilities include Preparation, Submission and follow-up of Documents, Samples related to project to Main Contractor/Consultants for their approval. Routing/distributing of documents as per company procedure & requirement in Expedition.
Maintained piece part, material safety data sheets, new equipment, non-conformance, Transmittal Submittal sheet, corrective action.
Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
Ensuring sequential numbering system in each and every outgoing correspondence.
Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
Ensuring all correspondences regarding financial matters is forwarded to the PM & Contractual matters is forwarded to the CM.
Ensure all correspondences reach proper department.
Bring up quality forms, checklists as and when needed in coordination with clients for technical aspects.
Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy). May 2008 to 2011 : Document Controller at Infofort Record Management Company
(3.5 years) Riyadh, Saudi Arabia.
Projects: Al Rajhi Bank, Samba Bank and Leasing Departments
Screen incoming correspondence and ensure delivery to intended recipient
Compose letters and other correspondence.
Prepare meeting agendas and collect related material
Review and proofread documents for executives’ signatures
Maintain MD’s and SM’s calendar -- plan and schedule meetings, Teleconferences and travel.
Communicating important telephone and fax messages
Maintaining a general filing system and documenting all the correspondence
Planning and preparing meetings and organizing overseas conference calls
Providing word processing and secretarial support to the Corporate Communication Department.
Responding on a timely basis to public inquiries
Arrange conferences and meetings along with Clients
Coordinating meeting with Clients & Customers schedules and follow ups
Organize events both internally and externally
Receive telephone calls and direct as and where necessary Educational Qualification
Bachelors of Degree
Higher Secondary (Kerala Board)
S.S.L.C: (Board of Public Examination) SSLC
Technical Qualification
Advanced Diploma in Computer practices (Integrated Rural Development
(Govt. of India Affiliated Course).
Advanced Office Administration Course (MS-Word, MS-Excel, Power point, MS-Outlook, Internet, and E-mail & Data Communication.)
Diploma in computer Applications (DCA).
Diploma in Automobile Engineering.
Key Skills
Skilled user in Office Management (OM)
Skilled user in MS office packages
Proficiency in English Typing.
Professional Working Proficiency in Arabic Typing. Languages Known
ENGLISH - Writing - Reading - Speaking
ARABIC - Writing - Reading - Speaking
HINDI - Writing - Reading - Speaking
MALAYALAM - Writing - Reading - Speaking
TAMIL - Writing - Reading - Speaking
Personal Data
Marital Status : Married
Nationality : Indian
Date of Birth : 10-March-1986
Passport No : N2054159
VALID SAUDI DRIVING LICENSE
Declaration
I hereby declare that the above furnished details are true to the best of my knowledge and belief.
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