Executive Assistant Medical

Wala Mohammed

949-***-**** +974-******** ****.****@*****.***

Objective

Seeking Medical Assistant position in a medical center where I can provide clinical office support to Physicians and to perform patient care and administrative duties necessary to deliver quality patient care will be utilized

Education

North-West College, Anaheim, CA

Medical Assistant diploma

El toro high school, lake forest, CA

Skills

●Bilingual: English, Arabic

●CPR Certified

●Vitals

●Injections

●Blood Draws

●EKG’s

●Urine analysis

●Specimen collection

●Medical Terminology

●Tray set up

●Bandaging

●Insurance verification

●Medical Billing

●HIPAA

Appointment scheduling

Clinical Experience

Oso Medical Center Family Practice, Mission Viejo, CA November 2019 – December 2019

Medical Assistant Extern

●Recorded patient information such as vital sings, weight and changes in medical history prior to each appointment

●Worked in the front office taking care of tasks such as answering phone calls, greeted patients as they entered the facility and verified insurance

●Cleaned and prepared examination rooms prior to patient appointments

●Performed blood draws, urine analysis and ear lavage

●Tray set up for pap smear

●Prepared patients for examinations

●Collected specimens for lab test

●Performed specialized testing such as EKGs, vision screening and hearing tests

●Educated patients on medication administration

Professional Experience

Safe Wing Company, u.s.a CA April 2017 – October 2018

Executive assistant to the HR Manager

●Work with Legal & Compliance, Background Screening, Human Resources Business Partners, Registrations, and building access to make sure that new hires are on-boarded compliantly.

●Manage onboarding conflicts and escalate appropriately to stakeholders.

●Train new members on onboarding team and manage interns and conducted orientation for new hires

●Liaise with payroll, hiring managers and other stakeholders to provide new joiners a smooth start

●Process relocation of consultants in terms of flights, final arrangements and document check prior to relocation.

●Liaising with internal partners to confirm all internal requirements are completed prior to new hire onboarding.

●Advises new employees on HR policies and procedures.

●Resolves problems as they arise and ensured that all staff are updated in a timely fashion.

●Ensures that accurate records are maintained for all relocation activities in line with the department’s standard operating procedures.

●Contributes to the management of the electronic filing system.

●Provides support to the Manager - Relocation with the preparation of reports related to relocation activity.

Ex mobile, manger, u.s.aAugust 2013 – March 2017

Executive assistant to HR and Branch Manager

●Render secretarial and administrative support managing calendars, receiving visitors, drafting letters and bookings including specific tasks and special projects (brochures e.g.) from each department.

●Focus on end to end management of meetings encompassing preparing agenda, collating materials, participating in meetings followed by drafting and circulating minutes of meetings

●Collaborate with various internal / external agencies related to business.

●Coordinate activities related to organizing events, conference and exhibition including gala dinners, sales team events, regional workshops

●Maintain updated documentation of files & records in the document management system based on organizational as well as statutory requirements

●Work on invoice processing payments, procuring of various vendors for events and other related items

●Prepared the expenses, bonus, payroll, salary increment and any other requested reports by the management

●Managed, scheduled and arranged the contracts for the housing and company cars of all employees

●Prepare, develop and implement procedures and policies on staff recruitment

●Managed, scheduled and arranged the onboarding for all new employees (Email IDs, health insurance, housing, etc.)

chevron assistant manger, u.s.a July 2011 – July 2013

Executive assistant

●Rendered secretarial & administrative support to the Commercial and Industrial Directors and their respective teams

●Maintained updated contact registers for commercial as well as project documents and quality files for the commercial department.

●Represented the organization at various events and conferences. Set up business meetings with internal and external suppliers and managed logistics based on requirements

●Coordinated activities related to drafting payment requisition forms, purchase orders, change orders and goods

●received forms

●Managed correspondence and updated various status reports to the senior management to enable effective decision making

●Responsible for incoming and outgoing transmittal sheets, proposals, drawings from and to the client

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