Document Control Manager

Location:

Pearland, TX

Posted:

April 24, 2020

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Resume:

Raul Laureano CV Page * of *

RAUL LAUREANO **** Saylynn Ln • Houston, Texas 77075

adcx4h@r.postjobfree.com • vm 1+713-***-****

Information Management & Document Control

Extensively experienced and goal-oriented Document Control Manager with a demonstrated ability in driving efficiency and productivity through evaluation of existent document control management systems and implementation of process improvements. A change agent, problem solver and results driven leader with a passion for technology and processes that define quality and efficiency. Excels in developing and motivating skilled teams to support the achievement of overall project/corporate goals and objectives. Core competencies include:

EDMS Process Management Efficiency Improvements

Document Analysis Cost Reduction Customer Service

Quality Assurance Technology Integration FEED/EPC Execution-Handover Technical Proficiency:

Livelink/OpenText Documentum – eRoom Adobe Professional Coreworx SharePoint 2013/2016 MS Windows Applications SmartPlant Foundation Brava Markup Propriety EDMS Systems Bluebeam Revu/Vu iDeals VDR Bentley – ProjectWise

Wrench Aconex QA Software (TeamBinder & QDMS)

Versa GeoAMPS & IntegraLinks Software Innovations - ProArc PROFESSIONAL EXPERIENCE

Pembina Pipeline Corporation Jordan Cove LNG, Hays LNG, Cedar LNG, BC FLNG & Pacific Connector Gas Pipeline Houston, Texas April 2015 – Present

Document Control Manager

Accountable for (6) separate major capital projects (4 LNG Facilities / 2 Pipelines).

Developed, implemented and maintained all Information Management and Document Control (IM/DC) plans procedures, specifications, guidelines, templates and training materials.

Planned and executed all aspects of IM/DC throughout all projects w/in the LNG Business Unit.

Provided leadership guiding the Project PMT, PreFEED-FEED-EPC and NonEPC Contractors to ensure compliance with contractual IM/DC requirements.

Interfaced with all stakeholders ensuring Company requirements are planned, delivered and communicated effectively across all project life-cycle phases including handover to Operations.

Reviewed and contributed content for contracts and project management documents (i.e. PEP, SOWs, Proj. Control Plan, etc.) ensuring they included clear communication of IM/DC standards and requirements.

Initiated and/or participated in all IM/DC kickoff meetings with all Contractors.

Developed a Functional and Technical Requirements Specification for the implementation of an Electronic Document Management System (EDMS).

Implemented an EDMS and markup tool, performed UATs, maintained a development/customization register, developed training material and conducted training sessions.

Implemented an M&A tool intended for all Due Diligence efforts in order to facilitate secure commercial and technical information exchange with potential off-takers / partners.

Developed project specific documents such as:

• Document & Data Acquisition Management Plan for the acquisition of a company/project. Performed a migration of 400K+ documents and relative data.

• Correspondence Management Procedure for the purpose of capturing internal communication w/ Contractors, Government Agencies (Municipal, State & Federal), Native American Tribes and others) which contain commitments and obligations.

• Information and Communications Systems Program Management Plan for identifying requirements for alignment and integration of Information Technology and Operational Technology environments.

Provided Resource Report development support for both Terminal (RRs 1-13) and Pipeline (RRs 1-11).

Developed the Documents for Operations Procedure (DFO) in consultation with Engineering, Commissioning, Operations and Maintenance Teams.

Raul Laureano CV Page 2 of 4

• Ensured a progressive digital handover is conducted by Contractors

• Performed tracking and progress reporting of all Early & Final Deliverables.

• Ensured the transition of documents and data to Operations occurred in a timely manner and aligned with all DFO milestones.

Maintained IM/DC processes including performance measurements, reporting and assessment of Contractors IM/DC work product and system.

Oversaw the identification, interpretation and upload of all PID Symbology for use by Company.

Responsible for ensuring Company Drafting Standards are adhered to and that appropriate 3D Model software is used, and requirements observed by Contractor.

Ensured Company Tagging Philosophy leveraged properly w/in Contractor documentation and perform extensive reconciliations of all revised Tag to Document registers.

Performed quality checks of all Tag Data in relation to Equipment, Cables, Piping, Documents and 3D Models.

Managed receipt of 3D Model (native files and data).

Managed the issuance of Rely Upon & Company Reference Information to Contractors.

Developed all Document Dist. Matrices/RACI Charts.

Managed various Master Document Registers and performed EDMS data integrity checks.

Maintained various KPIs (i.e. First Pass Yield (FPY), Total Completion Rates, Cost of Poor Quality (COPQ) - failure/preventative cost %) and other project specific document statistics.

Performed audits of Contractor processes and systems.

Staffed the Document Control Dept. and managed the onboarding process with Human Resources.

Managed and secured confidential related information (i.e. CEII, Privileged, SSI, PRICO, BASF, etc).

Managed Contractual documentation (i.e. Change Orders, Change Notices, Instruction to Proceed)

Managed Engineering Technical / Operational Deviation Requests and related MOCs.

Interfaced with Project Information Technology (IT) advisors with establishing IM/DC System(s) and related IT databases and tools to ensure operational effectiveness.

Worked collaboratively with Legal & Compliance in maintaining document preservation and retention policy. Anadarko Petroleum Corporation – Mozambique LNG Project – E. African Business Unit The Woodlands, Texas June 2011 – April 2015

Lead Document Controller - Document Control Mgr. – Pro Tem

Supervision of an international team serving in various Contractor offices as well as in-Country (Mozambique).

Training and guidance provided to Company and Contractor Document Control Teams on submission and management of deliverables.

Facilitated an interface roll to ensure all requirements relative to Information Management, Document Control and Documents for Operations were adhered to.

Participated in Project and DC kickoff meetings.

Responsible for the administration of OpenText (Livelink) EDMS.

• Assisted in developing processes which defined the creation of workflow process maps.

Ensured contractual compliance with committed turnaround for reviews of documents submitted by Contractors.

Facilitated EDMS training for Document Control, Company PMT and Contractors

Updated existent training material to reflect current processes and requirements.

• Participated in OpenText CS10 upgrade testing. Compiled testing scenarios and performed UATs.

Facilitated the interview process of DC candidates and assisted with the onboarding process for new staff

Developed all project Document Distribution Matrices / RACI Charts

Processed technical documentation submitted by various Contractors

Managed the issuance of Rely Upon & Company Reference Information to Contractors

Managed various Master Document Registers.

Worked closely with Project Controls to provide deliverable statistic reports

Produced reports for Project Management and Engineering use/reference:

• Workflow Status, Transmittal; Document Status, Audit, Reconciliation and Statistic Summary Reports

Developed the COP and APCI Confidential Document Access Procedure and managed the implementation of processes for use of Confidential Data Rooms.

Developed core content for an RFI and TQ procedure for project use.

Updated the Information Management Procedure to capture detail relative to the management of documents, drawings and reports.

Worked directly with the Ops team to update the DFO Procedure to reflect LNG vs Offshore/Exploration.

Worked with Engineering in the update of the Document Numbering Procedure to include LNG areas. Raul Laureano CV Page 3 of 4

Chevron Global Upstream & Gas – Wheatstone Project LNG Plant – Australian Business Unit Houston, Texas Nov. 2009 – June 2011

Sr. Document Controller

Facilitated an interface roll with Contractors’ (Bechtel) Document Control team.

Provided guidance to Contractor in meeting Company Document Control requirements.

Ensured all issues were resolved in timely manner. Responsible for addressing all technical issues, i.e., scope of document, deliverable requirements, meta-data, etc.

Assisted Company PMT with EDMS support. Responsible for troubleshooting EDMS issues.

Reconciled technical and correspondence reports as well as perform data integrity checks within the EDMS.

Reviewed Company & Contractor metadata reports to ensure data integrity is upheld.

Engaged relevant project stakeholders in addressing outstanding issues.

Required participation met for Engineering meetings and IM/DC meetings.

Responsible for managing all Third-Party Interface (TPIs) and Requests for Information (RFIs) documents. WorleyParsons – Sahkalin 1 Project, Arkutun Dagi Field Development (Russia) Houston, Texas Jun. 2009 – Nov. 2009

Lead Supplier Data Document Controller

Worked closely w/ Technical Information Manager to establish multiple Supplier Specifications.

Assisted establishing a workflow process that encompassed working with the Procurement and Package Management Team in identifying all required deliverables from Suppliers in order to meet Client/Company requirements.

Well versed in the utilization of SmartPlant Foundation for the issuance of technical and correspondence documents.

Absorbed lead functions that incorporated the identification and/or creation of methodologies and processes that directly affected the efficiency of IM/DC department.

Successfully worked with the EDMS Administrators to meet project specific and company milestone for the implementation of the EDMS (SmartPlant Foundation).

Well versed in Petrochemical, Topside (Rig) and Subsea installation documentation.

Assisted in the creation of Supplier Document & Data Specification

Created SMDR template for inclusion in P.O. for the purpose of Contractor/Suppliers meeting deliverable obligations.

Participated in Bid Clarification Meetings w/ potential supplier candidates.

Participated in kickoff meetings.

Engaged the SmartPlant Materials team in order to identify project specific SDRL codes and the creation of new categories for the purpose of progress reporting.

Facilitated Document Management training for all of WorleyParsons.

Ability to articulate processes for training purposes and communicate with multiple factions of the Project Management Team

Process daily transmittals and issue documents to entire project team. WorleyParsons – Tacaamol Proj. (UAE - Abu Dhabi)

Houston, Texas Sept. 2008 – Jun. 2009

Principle Document Controller

Established internal procedures & processes for Work Share project located in the United Arab Emirates.

Utilized SmartPlant Foundation (EDMS) with SharePoint as a repository for documents, i.e. bid packages, client related data, etc. Supply daily reports for outstanding transmittals/documents.

Ensured the strict adherence to Document Control procedures for internal and external team members.

Assisted Document Management software developers to update software to better service project within its workflow process.

Identified flaws in work share procedures for data management which contributed to inaccurate reporting

Processed daily transmittals and issued documents to entire project team.

Organized company standard directory structure to reflect a more coherent electronic filing method based on the document meta-data structure.

Manually generated a Master Document Register to reflect all documents submitted with emphasis on Houston office issued documents

Raul Laureano CV Page 4 of 4

Subsea7 – Tombua Landana (Angola - Block 14)

Houston, Texas June 2007 – Sept. 2008

Document Control Manager

Led project execution & directed document control processes.

Managed and restructured a detailed directory structure.

Oversaw general document control functions, including logging/tracking of all project related documents, Master Data Register (MDR) reconciliation and personnel management.

Administered all mgmt. reports such as open and close status of Correspondence and Technical documents.

Evaluated and integrated new applications and developed a DC team to achieve established objectives.

Engaged and provided Project Management and Engineering team status reports.

Managed documents from multiple vendors which supplied subsea materials & developed tracking registers.

Served as key leader in effectively managing the handover of final documentation (close/handover) of previous project (Lobito Tomboco – Chevron).

Effectively assisted in maintaining data for milestone recognition by the Scheduler via progress reporting.

Managed all Project Technical and Correspondence documentation

Applied Communication Plan administered by Client for the purpose of document classification.

Coordinated and performed training for Document Control processes, procedures and systems.

Performed quality-control checks to ensure compliance according Client requirements.

Ensured vendor and supplier compliance with project procedures

Provided deliverable related KPIs for each service order and provided reporting to Project Controls Mgr. NextiraOne LLC – Platinum Equity Holdings

Houston, Texas Nov. 1999 – June 2007

Lead – Document Control Specialist

Implemented & managed several, online EDMS File Serve software’s.

Created request, submittal, interface, deviation, etc., forms for the purpose of steam lining day to day processes.

Created general database within MS Access to store document related meta-data information, for the purpose of retrieval and storage.

Managed multiple national off-site archive accounts with Iron Mountain.

Negotiated terms for on-site work at Iron Mountain for the purpose of indexing 35k boxes in order to be compliant per regulatory laws such as Sarbanes Oxley.

Conducted inventory control & cost analysis for all Archive accounts.

Attended American Records Management Association meetings for the purpose of understanding current day issues faced within the records management profession. Shell Oil Company

Houston, Texas Nov. 1995 – June 1999

Document Control Clerk

Managed a hard copy filing system for the Contracts & Procurement Department.

Managed document control by way of MS Excel registers which captured all Contracts, Service Orders, PO’s, ITTs, RFQs, and Job Change orders.

Performed new data entries into MS Access database as part of transition to EDMS.

Distributed Minutes of Meeting and agenda for weekly meetings REFERENCES

Oleg Batyuk

-Document Control Manager (Total)

The Woodlands, TX

Tel: +1-713-***-****

David Beck

-Tech. Info. Mgr. (Lyondell-Basell)