Executive Assistant Manager

AMANDA L. CARR

SUMMARY OF QUALIFICATIONS

Over 10 years’ experience in office management and office facility maintenance

Over 10+ years’ experience on high profile client facing accounts

Over 20+ years of executive administrative experience supporting senior level executives within healthcare sales, recruiting sales, computer technology and home improvement industries

Over six years’ experience in Human Resources and employee onboarding

Supplier and Implementation Integration experience

Extensive marketing planning scheduling for trade shows and internal events, meetings and projects

Designed collateral marketing materials, managed conference call agendas, organized large corporate events and handled personal requests as needed

Promoted from Executive Assistant to HR manager

Promoted from Analyst to Global Operations Analyst

Fluent experience in Google Mail and Google Office Suite / Apps

Fluent in Microsoft Office products including Outlook, PowerPoint, Word, Excel and Publisher

Experience with Access, Visio, and Project

Strong communication and organizational skills

Highly outgoing personality to drive the sale and build the relationship

Managed expense reports, accounts payable and accounts receivable

Strong multitasking skills, manages time and calendar wisely, and developed strong people and executive meeting skills in all positions throughout my career

8 years of data and reporting analytics experience

Coordinated complex calendar scheduling, agenda and travel for multiple High C-level executives.

Extensive experience in weekly domestic and international travel arrangements for a team with over 15 executives, i.e., Vietnam, Korea and China

Experience preparing and designing client presentations

WORK EXPERIENCE

Clifford M. Scholz Architects

Office Manager

March 2020-Present

●Answer telephones, take message, route calls as directed

●Greet and welcome clients and visitors and announce to appropriate staff members

●Maintain all company files including but not limited to vendor files, employee files, client files and project files in both electronic and hard copy filing systems

●Prepare transmittal’s

●Advise partners of seminars & conventions. Schedule as directed by partners.

●Prepare travel arrangements as necessary.

●Maintain brochures and marketing materials.

●Prepare quarterly newsletter, Prepare AIA documents and contracts

●Advertising, Website updates, Social media updates

●Coordinate & maintain partner and corporate calendars

●Update and maintain Studio Handbook and Employee Handbook Manage office supplies

Randstad Sourceright

Talent Delivery and Recruiting Sales

Nov 2010-Jan 2020

Project Lead (July 2019- Current)

Project Lead on an existing high profile client on a highly confidential project

Would oversee daily operations and management of the team to complete daily client recruiting

Client Business Operations Coordinator, Business Transformation and Implementation (January 2018 - July 2019)

●Responsible for coordinating project in an existing/new client implementation

●Worked with Project Manager(s) to coordinate activities within a project to drive team completion and accountability to meet SOW and SLA goals as well as team incentives

●Provided support to project personnel in:

●Project set up

●Meeting coordination and facilitation

●Activity tracking and follow up

●Supports project team members

●Developed and maintained project documentation

●Consulted with project manager and client daily

Global Business Operations Analyst (Sept 2014-January 2018)

●Constantly assessing current on boarding/ off boarding processes, identifying areas of improvement for process and customer/ client service, and communicating suggestions to the manager of operations

●On the ETRADE and BlackRock account, performing audits and checks and balances for offer letters, compensation team and for recruiters and recruiter coordinators

●Worked closely with POC at client site(s) and the RSR RPO client director to ensure operations and projects are being completed accurately and in a timely matter

●Advanced level Microsoft Applications, Visio, Excel, and PowerPoint; Smartsheets, & Lucid Charts

●Strong attention to detail with data analysis-high degree of accuracy

●Compiled and analyzed sales and marketing reports

●Developed and maintained an alert system for upcoming deadlines on incoming requests and events

●Partnered with leadership and numerous layers of hiring managers and directors to execute the successful delivery of end to end recruiting operations and recruiting sales

●Responsible for reporting and presentation requests both from RSR and clients-including weekly global dashboards, monthly global reviews, hiring manager and candidate surveys, ATS reporting and ad hoc requests from clients

●Continually audited areas to increase client satisfaction and deepen client relationship

The Home Depot

Home Improvement

Supply Chain Sales Administrator

2016-2017

●Maintained and coordinated extensive schedules, appointments and global travel for 20+ high level Executives, Engineers and Merchants

●Prepared agendas and presentations

●Accounting and budget forecasting to drive sales team to meet monthly quota

Randstad SourceRight USA

Recruiting

Recruiting Sales Support Office Manager 2010-2012

●Provide high-level administrative support to the Sr. Vice President of Recruiting Process Outsourcing and Operations, 5 VP’s, 2 Senior Directors as well as the Alpharetta Office

●Supports and provides administrative support for a team with over 800 recruitment resources and all RPO delivery with client relationships with mid-market and Fortune 500 clients in technology, engineering/ manufacturing, insurance, healthcare/pharmaceuticals, consulting/services, banking/finance and retail

●Maintain social media site for Global RPO

●Maintain contracts on SharePoint

●Manage calendars, daily activities, arrange travel and manage trip expenses

●Manage monthly Employee of the Month incentive program

●Help create and maintain operations and job descriptions

●Organize conference calls, meetings and events

●Create spreadsheets for advertising tracking, scorecards, P&L’s and business reviews

●Onboard new-hires to ensure workstation set-up & paperwork completion onboard through PeopleSoft creating and maintaining onboarding procedures

●Supports in overseeing daily operations at the Alpharetta office

●Research & development of market analysis presentations

●Prepared monthly client billing, invoicing & external & internal correspondence

●Expense & Travel training for the RPO team

●Maintenance of employee PTO records, office supplies, printers, software licenses & files

Elavon

Payment Processing

Sales Team Administrator to the CEO

2010-2011

●Managed CEO and 2 Executive Vice Presidents’ calendars, coordinated meetings, conference calls, daily activities, project requests and organized weekly travel arrangements for all executives domestic and international

●Maintained schedule for all executives using Outlook, and handled all urgent incoming emails in a timely manner. Maintained close communication with all Senior and Executive Vice Presidents and CEO. Developed strong multi-tasking skills

●Handled Business Development HR responsibilities including but not limited to accounts payable and accounts receivable, mailings, packages, marketing materials, and new hire and employee HR material, office supplies and expenses

●Prepared domestic and international travel arrangements ( i.e., Brazil, Mexico and Europe)

●Scheduled work and personal events for CEO, and two Executive Vice Presidents and Business Development Vice Presidents

●Produced various office reports, spreadsheets and proposals using Microsoft Excel, Microsoft Project time management and Microsoft PowerPoint daily

●Coordinated and arranged company team meeting local and around the United States

Full-time homemaker, PTA and community volunteer

2002 – 2010

●Strong time management and organization skills have been used reflecting all experience gained in previous career

●Continued administration help while working on projects with many executives in various fields during volunteering in PTA and high profile community events and functions

Linmar Systems

Developed paperless software for companies

Office Manager

2001 - 2002

●Coordinated calendars, meetings, schedules, domestic weekly travel, and conference call arrangements for President and two Vice Presidents

●Created email responses for Vice President and assisted with all urgent matters

●Scheduled work and marketing events for Vice President and President

●Handled daily sales activities and organization for Vice President, President and team

●Worked with executives and employees on projects and marketing materials

●Produced various office reports, spreadsheets and proposals using Microsoft Excel, Microsoft Project time management and Microsoft PowerPoint daily

●Created and helped organize various client, project, and marketing brochures for trade shows

The TriZetto Group

Healthcare Technology

Executive Sales Assistant/ HR Manager 2000 - 2001

●Managed the Atlanta office consisting of President’s and 4 Vice Presidents’ calendars, coordinated meetings, conference calls, daily activities, project requests and organized weekly travel arrangements for all executives domestic and international

●Maintained schedule for all executives using Outlook, and handled all urgent incoming emails in a timely manner

●Close communication with all Vice Presidents and President and developed strong multi-tasking skills

●Created and assembled healthcare marketing collateral on HIPAA compliance, CD information and meeting materials for executives, as well as kept company and HR records for the Atlanta office branch (i.e. new hire paperwork, HR requests, and corporate requests)

●Developed strong communication with entire office team and kept employees notified of all requests from the President or Vice Presidents and made sure all requests were handled in a timely manner

●Handled all Atlanta Office Manager and HR responsibilities including but not limited to accounts payable and accounts receivable, mailings, packages, marketing materials, and new hire and employee HR material, office supplies and expenses

●Received a promotion from Executive Assistant to HR Manager in 2001

●Worked alongside other offices all over the United States and the corporate office

●Produced various office reports using Microsoft Excel and created PowerPoint presentations

Lubrizol Performance Systems

Manufacture Company

Executive Assistant

1998-2000

●Assistant to President and 2 Vice Presidents

●Handled all administrative requests, office projects and data entry

●Sent out requested office reports on a daily and weekly basis

●Worked with marketing team in creating meeting documents and brochures

●Managed logistics for various corporate events including yearly company meetings

●Prepared domestic and international travel arrangements ( i.e., Europe)

EDUCATION

University of West Georgia

Majored in Art History/ Chemistry

Intern as Pharmacy Technician

Studied Abroad in Europe March 1997

ACTIVITIES & CONTINUOUS EDUCATION

2016-Current

Certified Barre Instructor-Current member and dedicated advocate in the health and wellness industry

2000 - Current

Avid tennis player winning various competitions

1998 - 2004

Completed various economic, accounting and architecture classes

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