MARTIN RELLIN FULL RESUME

adcw5b@r.postjobfree.com l C: 647-***-**** l 25-200 McLevin Ave., Scarborough, Ontario, M1B 6C6

PROFESSIONAL SUMMARY

Accomplished office/project administrator/manager/coordinator/executive assistant/chief of staff with 28 years of experience working with a government agency in the Philippines and 12 years with a Canadian company.

Accomplished quality professional with a successful track record establishing/developing/maintaining a quality management system (QMS) based on ISO 9001 + TL 9000 standards of a company.

Accomplished health & safety manager with a successful track record establishing and maintaining a company’s health & safety program.

SKILLS

Organizing/implementing company’s quality management system.

Conducting internal quality audits.

Training staff/employees on quality, and health & safety-related topics.

Report writing/presentation.

Coordinating company’s business planning and management review meeting.

MS Visio, MS Excel, MS Word, MS PPT

Presiding quality planning, and health & safety meeting

Writing minutes of meeting

Preparing internal audit plan/program

Preparing/writing/updating workplace policies

Maintaining relations with ISO/TL certification/registration body auditors, and customers’ quality audit teams.

Process flowchart/Organizational chart.

WORK HISTORY - CANADA

Manager, Quality/Health & Safety/Government Affairs,

CSI (THE CABLESHOPPE INC.)

October 19, 2015 – April 15, 2020

Ensured company’s QMS (quality management system) is established, implemented, and maintained.

Reported to top management on the performance of the company’s QMS.

Ensured company’s personnel are aware of customer’s requirements throughout the organization.

Ensured company’s ISO 9001+TL 9000 annual certification renewal is obtained and maintained.

Ensured company’s quality policy, procedures, processes, and work instructions are clearly and accurately documented, and continually updated.

Provided quality and health & safety inputs during contract reviews with customers and customers’ RFQs/RFPs.

Prepared internal quality audit plan.

Conducted internal quality audit.

Ensured company’s adherence to local/provincial/federal statutory/regulatory health & safety requirements.

Ensured company’s personnel received appropriate training and assessed as competent to perform their respective tasks.

Prepared and submitted periodic management reports relative to the company’s QMS’s compliance.

Ensured all employees are aware of all government-mandated workplace policies.

Ensured company’s QMS conforms to the requirements of the latest international standards.

Ensured QMS processes are delivering their intended outputs.

Ensured promotion of customer focus throughout the organization.

Ensured integrity of company’s QMS is maintained.

Co-chair, Joint Health & Safety Committee.

Coordinated company’s business planning and management review meeting.

Executive Assistant,

CSI (THE CABLESHOPPE INC.)

January 8, 2008 – October 18, 2015

Assisted company’s executives and provided some policy recommendations on general administrative matters affecting the company.

Reviewed legal documents/NDAs.

Wrote business communication letters both internal and external, and interoffice memoranda.

Prepared contracts/agreements.

Original member of the quality assurance team that initially worked for the ISO 9001 + TL 9000 certification of the company.

Coordinated the construction of the company’s branch office in Calgary, Alberta.

Served as the main contact person with the company’s salesperson based in the US.

Served as the main contact person with the company’s cosmetic parts suppliers in South Korea.

Performed other functions that the company’s co-chairman and chief executive assigned from time to time.

WORK HISTORY - PHILIPPINES

Acting Director (Director lV)

February 1, 2007 – November 12, 2007

Deputy Director for Administration and Engineering Services (Director lll)

February 6, 2004-January 31, 2007

Chief Administrative Division (Administrative Officer V)

December 23, 2003 – February 5, 2004

Senior Weather Specialist

October 13, 1993 – December 22, 2003

Weather Facilities Specialist ll

July 1, 1989 – October 12, 1993

Meteorological Facilities Engineer l

January 1, 1988 – June 30, 1989

Weather Observer

October 7, 1983 – December 31, 1987

Weather Observation Aide (Full-time)

February 1, 1979 – October 6, 1983

OTHER DUTIES AND RESPONSIBILITIES

Seconded Meteorologist to TCS (While holding the positions of Senior Weather Specialist, Chief of Staff-OD, Chief Administrative Division and Deputy Director for Administration and Engineering Services)

May 21, 2003 – December 9, 2006

Chief of Staff, Office of the Director (While holding the position of Senior Weather Specialist)

January 20, 2003 – December 22, 2003

Leader, Task Force EMDSCP (While holding the position of Senior Weather Specialist)

October 16, 2001 – January 19, 20

Managed the operations of the agency (Philippines Atmospheric, Geophysical and Astronomical Services Administration).

Prepared plans, programs and activities to implement the institutional mandate of the agency.

Formulated policies to enhance programs, operating procedures and systems necessary to exercise essential functions of the agency.

Promoted and maintained linkages with government and non-government organizations.

Managed institutional resources to the fullest with effectiveness, efficiency and economy.

Served as Permanent Representative of the Philippines with the WMO (World Meteorological Administration).

Provided direction, general supervision, coordination and control over the agency’s financial, personnel, supply and records management functions; legal; health services; technical and engineering services; planning and information activities.

Advised and made policy recommendations to the Director and the executive staff on general administration matters.

On behalf of the Director, represented the agency in external activities pertinent to general administration including planning conferences, budget hearings, program and policy review, information dissemination and public assistance, and productivity enhancement.

Undertook special projects that the Director and/or higher authorities assigned from time to time.

Served as Officer-in-Charge of the Office of the Director during the absence of the Director.

Advised and made policy recommendation to top management on general administration matters affecting the Agency.

Planned, integrated, coordinated and supervised all phase of administrative support functions.

Directed the enforcement and implementation of administrative and civil service laws, rules and regulations.

Directed and coordinated studies on Human Resources and their management and organizational supply systems and procedures.

Provided direction and coordinated non-technical training of personnel.

Represented the Agency in national associations and groups regarding general administration including participation in planning conferences budget hearings and programs and policy reviews.

Served as a member of the Executive staff.

Undertook special projects that the Director may assign from time to time.

Acted as briefer on meteorologically based Natural Hazards at the Office of Civil Defense (OCD), Camp Aguinaldo. As a tropical cyclone briefer, analyzed, interpreted and understood well the following information/materials: Geostationary Meteorological Satellite Imageries, Radar Imageries/Fix, Surface Weather Maps, Upper-Air Maps (Streamlines at upper levels), Global Spectral Model and Tropical Cyclone characteristics (Intensity, movement, eye and rain band diameter).

Provided information to Non-government Organizations, National Disaster Coordinating Council and other Government Agencies on the impact of weather-related hazards (floods, typhoons, thunderstorms, etc.) to people and the community.

Disseminated weather forecasts and tropical cyclone warnings to the general public through radio, television and print and provide interpretation on the same.

Conceptualized and prepared research proposal pertaining to the development of methods in disaster preparedness, mitigation and prevention of weather-related disasters.

Planned and organized the overall activities of the research project.

Wrote technical reports.

Provided clearer understanding on the interpretation and application of various climatological data such as rainfall, wind, atmospheric pressure and temperature to students, researchers, farmers, engineers and other interested parties.

Prepared and conducted scientific lectures on weather-related topics to students, barangay officials, teachers, military personnel and medical practitioners.

Served as guest in radio programs on weather-related topics.

Assigned research assistants to do data gathering and encoding.

Assisted in the planning, organizing and implementing the activities relative to the operational and/or research functions and objectives of the Section, and in the preparation of technical reports.

Collaborated with local/international agencies on matters related to meteorology and allied sciences.

Maintained liaison with local and international agencies for cooperation.

Conducted post-damaged survey to stress affected by natural hazards.

As Chief, Motor Pool Unit

Planned and organized the overall activities of the Motor Pool Unit.

Supervised mechanics/drivers and operations of the Motor Pool Unit.

Prepared “Individual Project Program” (i.e. budget estimates and work to be done) for the agency’s service vehicles that need to be repaired.

Dispatched drivers to service PAGASA officials and employees on official business.

Assigned mechanics to do the repair of the agency’s defective motor vehicles.

Prepared accomplishment reports.

Prepared requisition of supplies and materials needed for the operations of the Motor Pool Unit.

As Assistant Project Manager of the Enhancement of Meteorological Delivery System to the Countryside Project, Phase l (Part-time)

Assisted the Project Manager in planning and organizing the overall activities of the EMDSCP.

Assisted the Project Manager in preparing annual budgetary requirements of the project.

Assisted the Project Manager in finding solutions to various technical and administrative problems encountered in day-to-day operations of the project.

Assisted the Project Manager in screening applicants for possible hiring under the project.

Assisted the Project Manger in preparing progress/accomplishment reports.

Attended meetings.

Undertook periodic systems check and corrective maintenance of sophisticated meteorological equipment/facilities.

Participated in the preparation of engineering plans, design and specifications of meteorological and telecommunication facilities.

Undertook installation/upgrading of meteorological instrumentation systems.

Participated in the calibration and standardization of meteorological instruments/equipment.

Conducted survey of proposed sites for the establishment of meteorological/telecommunications facilities.

Acted as Special Disbursing Officer of infrastructure projects.

Observed, measured and recorded weather elements such as dry bulb and wet bulb temperatures, wind speed and direction, relative humidity, atmospheric pressure, cloud cover and rainfall through the use of the following equipment; mercurial and aneroid barometers, sling psychrometer, wind vane/anemometer, optical theodolite/pilot balloon, automatic and/or standard rain gauge and wind finding radar.

Encoded weather information and transmit three-hourly weather messages to the Weather Forecasting center, Manila for analysis.

Performed special observation during adverse weather conditions.

Provided hourly weather information to air-traffic controllers.

Disseminated weather forecasts and warning to the general public through radios.

Conducted lectures on the functions/operation of the basic weather instruments including the functional organization of the PAGASA to visiting students, teachers and other visitors.

Transcribed monthly weather reports.

Assisted in the measurement and recording of weather elements, and in the observation of weather conditions.

Assisted in disseminating weather forecast and storm bulletins to the general public.

Assisted in providing hourly weather updates to air traffic controllers.

Cleaned office and premises.

Kept office files/records systematic and orderly.

Assisted in transcribing monthly weather reports.

Supervised support staff of the Typhoon Committee Secretariat (TCS).

Performed work as editor of the Typhoon Committee Annual Review (TCAR) and Typhoon Committee Newsletter.

Published TCAR and Newsletter.

Prepared correspondence/maintained close coordination with TC members relating to TC activities.

Prepared various reports and technical reports/notes for circulation to members.

Attended sessions/conferences/trainings as necessary.

Performed other tasks, as required from time to time by the TC Interim Secretary.

Under the direct supervision of the Director, oversaw the overall functions and activities as well as the personnel of the different units under the Office of the Director, including the Plans and Programs Development Staff (PPDS), Public Information and International Affairs Staff (PIIAS) and Special Projects (Foreign or Local).

Reviewed pertinent documents and ensure a “Complete Staff Work” prior to the approval of the Director.

Signed official documents relative to the operations/functions of Office of the Director.

Attend to other Special Concerns, which may be assigned by the Director from time to time.

Planned and organized the overall activities of the Task Force EMDSCP.

Supervised the operations and staff of the Task Force.

Recommended to top management general guidelines and policies relative to the installation of various meteorological instruments/equipment/facilities.

Coordinated with the Finance and Management Division of PAGASA regarding the financial requirements of the Task Force, Bureau of Treasury and Department of Budget Management regarding the booking up of assets acquired under the EMDSCP, Engineering and Maintenance Division regarding project implementation.

Prepared annual budgetary requirements of the Task Force.

Monitored project accomplishments.

Prepared progress/accomplishment reports.

Screened and recommended applicants for possible hiring under the task Force.

EDUCATIONAL QUALIFICATIONS

1997- 2001

1990-1991

1979-1984

Master of Science in Management Engineering, University of Santo Tomas, Manila, Philippines (Magna Cum Laude) – Master’s Degree credential equivalency in Canada per evaluation of WES (World Education Services).

Diploma in Meteorological Engineering with Merit, United Kingdom of Great Britain and Northern Ireland, Meteorological Office School of Technical Training.

Bachelor of Science in Mechanical Engineering, University of Mindanao, Davao City, Philippines.

TRAINING ACQUIRED IN CANADA (2008-Present)

Preparing for the ISO 9001:2015 Transition – SAI GLOBAL.

ISO 9001:2015 Internal Auditor (3 days) – SAI GLOBAL.

R5.0 to R5.5 Requirements Delta Course – QuEST Forum (Now TIA).

Understanding, Documenting & Implementing ISO 9001:2000 (With TL 9000 Release 4.0) – OMNEX CANADA, INC.

Quality Management Systems Internal Auditor Training, with Specific Reference to the ISO 9001:2000 International Standard – OMNEX.

WHMIS after GHS Train-the-Trainer – OSG (Occupational Safety Group).

Joint Health & Safety Committee Certification (Parts 1 & 2) – OSG (Certificate issued by the Ministry of Labour, Ontario).

Cannabis and the Workplace – OSG.

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