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Document Control Project

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Posted:
April 22, 2020

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VARADARAJAN ANDISAMY

Petrofac International Ltd.

Sharjah, UAE

Mobile No. +971*********

Email : adcw3x@r.postjobfree.com

Personal Details

Date of Birth :18 June 1966

Nationality : Indian

Passport No. E7777386

Status : Married

Educational Qualification

Bachelor of Commerce (B.Com)

Thiru Vi. Ka. Government Arts College, Thiruvarur

Bharadhidasan University, Thiruchirappalli

Technical Qualification:

Typewriting English & Tamil Higher Grade

Technical Teachers Training Course

(Government Technical Education

Summary

A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures, possessing adequate knowledge of: electronic data management systems, supplier document controls, electronic filing systems.

I am a highly focused and methodical document management specialist with over 20 years document control experience in the Oil & Gas industry with relevant experience in FEED, EPC, and Project Management and Proposals Management.

An expert in developing document control operations procedures and implementing electronic document management systems (EDMS). Especially skilled in managing audit trails, archiving and preparation of document handover / close-out reports. leading team of document controllers. Proficient in Petrocept, Documentum, Webtop, VPRM, Lotus Notes, PDocs/IDocs and MS Office applications. Highlights

Window XP, Microsoft Excel / Word / Power Point / Access / Lotus Notes / Visio / Internet / E-Mail Proficient in Petrocept, Documentum, Webtop, VPRM, PDocs / IDocs and \ MS Office applications SharePoint, Ariba System, RabiTah System,

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Seleted Achievement

Successfully completed ISO Audit

Successfully completed Project Management Audit. This audit was conducted by Client side. Completed commitment/assignment to the highest standards. Managed large volume of projects with minimum staffs I have proved ability to work without close supervision, and for multiple customers. I have completed large volume of project documentation Handled following Proposals are Awarded to Petrofac:

2019 - HRRL India - EPCC-09 Package for Polypropylene Unit & Associated Conveying and Bagging System and Butene-1 Unit – 600MUSD

2019 ADNOC – Dalma Gas Development Project – 1400MUSD

2018 Thai Oil Clean Fuel Project - EPC Phase, Thailand – 3500MUSD

2017 - KOC - GC 32- New Gathering Centre for SEK, Kuwait – 1500MUSD Employment History

Petrofac International Ltd. : Senior Co-Ordinator – Proposals Department Sharjah, UAE – Head Office

January 2016 to Present Date

Major Proposals handled :

Gazprom Neft Moscow Refinery – From January 2020

Ultra Clean Fuel (UCF) Diesel Euro V Project, Thailand – From March 2020 ADNOC - Hail and Ghasha, Package# & #4 – From July 2019 HRRL India - EPCC-09 Package for Polypropylene Unit & Associated Conveying and Bagging System and Butene-1 Unit – Awarded to Petrofac

TAKREER - Gasoline & Aromatic Project, Abu Dhabi – From June 2018 ADNOC – Dalma Gas Development Project – From December 2018 – Awarded to Petrofac Thai Oil Clean Fuel Project - EPC Phase – From June 2017 – Awarded to Petrofac KOC - GC 32- New Gathering Centre for SEK, Kuwait - Awarded to Petrofac Roles and Responsibilities:

Prepare Table of Contents / Index to Technical, Un-priced and Priced Commercials with responsibilities Ensure generation of all deliverables by Engineering Disciplines as per Bid requirements (BOQs, Technical Documents to be attached to Bid, Techno-commercial bid evaluation, costing for various equipment and bulks etc.)

Co-ordination with internal disciplines, Satellite offices and JV Partners to collect the Technical Write-Ups for Proposal Manager and Proposal Engineer review.

Provide support to prepare technical and commercial proposals as per client requirement and prepare responses to the client post bid queries for the review.

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Compilation of Technical proposal and Commercial proposal Receive and file all incoming documents (hard and soft files) Distribute all incoming documents to concerned as per agreed distribution list Ensure completeness of documents as per index

Send communications to client and bidding partners Prepare formats for TQ’s/Technical proposal Templates and maintain log all communications to and from Client including TQ responses, clarifications.

Prepare / modify index of proposal submission and update status on receipt Format the proposal documents and other correspondence to match the templates Arrange prints and copies of proposal documents (Technical and Commercial) for submission. Support in proposal documents preparation and reports generation Supporting Project for setting-up document control registry after award of a new project. Preparation of Handing Over Procedure after award a new project Perform all other duties and responsibilities as required for timely and quality Proposal submission in accordance with Proposal Procedure and in compliance to Tender requirements. General Proposals Department Administrative Duties. Petrofac International Ltd. : Lead Document Controller Project : Sohar Refiner Improvement Project at Oman (Muscat) Client : ORPIC / Value : 2.1 Billion USD

November 2013 to December 2015

Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties. Responsible for the effective and efficient document control of all engineering and vendor documents, in accordance with the established procedures.

Responsible for maintenance and continual improvement of Document Control Management System and monitor the document control requirements.

Daily routine activities of Document Control, including register, log, distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Maintain registers of all receipts and issues or submissions of documents and correspondence. Expedite the return of documents and approvals or comments within the required time period from internal and external parties.

Plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects and Company’s requirements and timely deadlines. Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.

Provide technical support and assistance for the electronic document management system. Provide full admin support to the team

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Petrofac International Ltd. : Lead Document Controller Project : Expansion of Compression Facilities at Bab Field Client : ADCO

Value : 500 USD Million

May 2013 to October 2013

Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure. Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.

Receive, record, log, scan and distribute all project documents, drawings and other submittals. Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.

To maintain the record of all controlled documentation – issue, status and location. Scan and store the approved shop drawings in the database so that the project team can access. Keep current hard copies and file supersede version. Maintain the files and control logs as required by the project Generate the various document control reports as required. Responsible for implementing Web-based Electronic Document Management System. Petrofac International Ltd. : Senior Document Controller July 2011 to April 2013

Senior Document Controller for Petrofac Proposal Team. Preparation of Proposal Presentation

Co-ordination with internal disciplines, Satellite offices and JV Partners Compilation of Technical proposal and Commercial proposal Receive and file all incoming documents (hard and soft files) Distribute all incoming documents to concerned as per agreed distribution list Ensure completeness of documents as per index

Send communications to client and bidding partners Prepare formats for TQ’s/Technical proposal Templates and maintain log all communications to and from Client including TQ responses, clarifications.

Prepare / modify index of proposal submission and update status on receipt Format the proposal documents and other correspondence to match the templates Arrange prints and copies of proposal documents (Technical and Commercial) for submission. Support in proposal documents preparation and reports generation Supporting Project for setting-up document control registry after award of a new project. Preparation of Handing Over Procedure after award a new project Petrofac International Ltd. : Senior Document Controller (Short Term Assignment) Page 5 of 10

Berantai Field Development Project

Feb 2011 to June 2011

Client : PETRONAS / Value : 400 Million

Set up of Project Specific Document Control Procedures and Document control centre in Sharjah Office. Issuance of Engineering Deliverables and Vendors Deliverable to Disciplines for review and comments Issuance of Engineering Deliverables and Vendors Deliverable to the Client Establish Document Distribution and Archival

Work Distribution to Document Controllers

Petrofac International Ltd. : Senior Document Controller (Short Term Assignment) Sepat Early Production System Malaysia

Client: Petronas Carigali

Nov 2010 To Feb 2011

Project Value : 260 Million

Set up of Project Specific Document Control Procedures and Document control centre in Sharjah Office. Training Document controllers for various Domains

Issuance of Engineering Deliverables Vendor Documents to the Client Establish Document Distribution and Archival

Work Distribution to Document Controllers

Petrofac International Ltd. : Senior Document Controller Oct 2009 to Oct 2010

Senior Document Controller for Petrofac Proposal Team. Preparation of Proposal Presentation

Co-ordination with internal disciplines, Satellite offices and JV Partners Compilation of Technical proposal and Commercial proposal Receive and file all incoming documents (hard and soft files) Distribute all incoming documents to concerned as per agreed distribution list Ensure completeness of documents as per index

Send communications to client and bidding partners Prepare formats for TQ’s/Technical proposal Templates and maintain log all communications to and from Client including TQ responses, clarifications.

Prepare / modify index of proposal submission and update status on receipt Format the proposal documents and other correspondence to match the templates Arrange prints and copies of proposal documents (Technical and Commercial) for submission. Page 6 of 10

Chicago Bridge and Iron Company (CB&I) : Lead Document Controller October 2008 to Sep 2009

Name of Project : Grain LNG III Expansion Project

Name of Client : National Grid

Project Duration : June 2007 to September 2009

The project consist of the design of new LNG storage, LNG transfer systems, BOG handling systems, additional export facilities including jetty the addition of utility systems and the relocation of control interface point for the complete terminal, including the existing, to a new purpose built control room. As Lead Document Controller, Supervision of DCC operations and Monitoring day-to-day activities. Responsibilities include coordination of all Engineering and Vendor documentation with our engineering offices, site offices and vendors. Receive and issuance of all Engineering and vendor documents. Control and register all incoming/outgoing correspondence. Provide document status reports to CB&I project engineers and discipline managers to update the status documentation and ensure the timely flow documents to client and vendor. Maintain Project Document Distribution matrix.

Chicago Bridge and Iron Company (CB&I) : Lead Document Controller Feb 2007 to October 2008)

Name of Project : QP/Shell Pearl GTL Tankage Project Name of Client : QP/Shell

Project Duration : October 2006 to September 2009

CB&I Scope is 32 onsite storage tanks and 6 offsite storage tanks plus associated pumping equipment, piping instrument, electrical and civil engineering works including a Field Auxiliary Room and an Electrical substation. CB&I have developed in-house software (PDOCS) for entering the correspondence and document repository. We are using VPRM (Vantage Project Resource Management) system for registering the document, document distribution and transmittal preparation. Documentum also we are using for document storing and retrieval. Responsible for set up Document Control Centre at new Engineering office in Ajman, this includes arrange latest equipments for document control centre.

Responsible for to receive, log and distribute the incoming and outgoing correspondences and documents/drawings as per the distribution matrix. Responsible for to file the incoming and outgoing correspondence and documents/drawings in the project filing cabinets in accordance with the project file index. Responsible for Scan and register copy of the incoming and outgoing correspondence and documents/drawings electronically in the company EDM filing system.

Responsible for distribute the hard copies as indicated in the Distribution Matrix. IDC document distribution and close out the document. Controlling and monitoring of movements of design documentation including that of sub contractors within and between the Engineering Disciplines, Procurement, QA/QC, Subcontractor, Project Controls and Third parties. Verification of documentation submitted for issue. Co-ordinate with Client office, CB&I London office, Dubai office. Secure storage / efficient retrieval systems for the documentation Responsible for to establish and maintain a library of project documents. Responsible for to maintain the project original documents deliverables. Page 7 of 10

Responsible for uploading the documents into documentum and PDocs. Responsible for to ascertain the method of hand-over to the Client and/or to the archive. Petrofac International Ltd. : Senior Document Controller

(Mar 2006 to Jan. 2007)

Name of Project : Harweel Cluster Phase 2 Project

Name of Client : Petroleum Development Oman (PDO)

Project Period : December 2005 to March 2009

Project Value : 1 Billion USD

Responsible for set up Document Control Centre at Harweel site offices. Quality check (i.e. drawing number and revisions, legibility of the drawing/document) of Engineering and Vendor documents.

Ensure proper receipt, registration, distributing and filing of engineering and vendor documentation and notify Project Management team regarding latest revisions of construction drawings and manuals received in a timely fashion.

Prepare weekly construction document/drawing status register and maintain Construction Document Register. Responsible to receive drawings and documents from our Sharjah Office (Engineering office) and Distribute copies to the assigned discipline Engineer and other Construction Manager/Supervisor and also maintain native file, electronic copy and hard copy of all the documents. To establish a system with procedures and tracking documents required by Project Construction Team. Setting-up drawing control system to keep track of the record for drawings and manuals. Responsible to receive, check, store, retrieve, reproduce and engineering drawings – responsible to keep the documents upto date.

Responsible for internal distribution for all incoming and outgoing correspondences (Transmittals and Letters). Responsible to update the incoming and outgoing correspondence log and Transmittal log. Responsible for implementing Web-based Electronic Document Management System (Documentum). Co-ordinate with Client office and Home office.

Petrofac International Ltd. : Document Controller

(Sept. 2005 to Feb. 2006)

Name of Project : Kovykta Regional Gasification Project, Russia Name of Client : TNK-BP (Rusia Petroleum & ESGC), Project Management Contract Project value : 750 Million USD

Responsible to set up the document control system for this Project. Responsible for set up Document Control Centre at Moscow and site offices (Irkutsk & Samara). Responsible for issuing Engineering Documents and Vendor Documents to Client through Electronic Data Management System.

Set up the total offices Pipelines and Facilities with the latest Scanners, Printers, and Compactor Filing system. Responsible for Recruit Russian DCC staff and provide training for Document Control system, Library and Reprographics and on line Documentation and Filing system. Responsible for implementing Web-based Electronic Document Management System (Documentum). Page 8 of 10

Petrofac International Ltd. : Document Controller

[March, 2003 to August 2005)

Name of Project : AGT Pipeline Project & SCP Gas Line Project Name of Client : BTC (British Petroleum)

Project : 248 KM Pipeline & Gas Line from Azerbaijan, Georgia and Turkey Project Value: 700 Million USD

Responsible for issuing Engineering Documents and Vendor Documents to Client through Electronic Data Management System.

Ensuring the team use the Standard Templates and meet deadlines. Ensure that the Document Control Process is followed by instigating a proper document review cycle internally prior to Client Issue.

Coordinate with Client offices and Our Site offices. Responsible for internal distribution for all incoming and outgoing correspondences (Transmittals and Letters) Responsible to update the incoming and outgoing correspondence log and Transmittal log. Responsible for setup the filing system as per client requirements. Responsible upload the documents to Project Net/FTP Server and download the documents from Project Net/FTP Server.

Responsible for implementing Web-based Electronic Document Management System. In absence of Vendor Document Controller act as Vendor Document Controller. These involve receiving, checking and logging the vendor documents into the system and make the distribution. Make sure all received documents return to Vendor after disciplines review. Well known latest scanner and copier operations.

Handling the office attendants & delegating work as and when required for them. Maintaining the overall cleanliness of the office

Petrofac International : Document Controller

July 2002 to March 2003

Project Name : QP RAG Utilisation Project

Client Name : Qatar Petroleum

Responsible for issuing the Engineering Documents to Client as per the client requirements. Responsible for receiving the documents / correspondence from Client. Responsible to distribute the incoming and outgoing correspondence/documents to respective engineers. Responsible for monitoring and Tracking the IDC’s. Responsible to maintain the engineering documents files (discipline wise). In absence of Project secretary, worked as a project secretary (typing all letters and faxes). Page 9 of 10

Mohammad Al-Mojil Group : Contracts Assistant cum Document Controller February 1998 to June 2002

Company Profile : Mohammad Al-Mojil Group is a large multinational company for their turnkey projects on Refineries, Petrocarbon, Petrochemical, Power Plant, Cross-country Pipelines, Desalination Plant and Heavy Fabrication facilities having a total manpower of 8000. Mohammad Al Mojil Group is an ISO 9002 for Construction and Fabrication; ISO 9003 for Material Supply Division and ASME “U”, “A”, “PP” and “R” stamps certified company. Name of Client’s : Saudi Aramco, Yanpet, Bechtel, MHI, JGC, ABB, JUPC, Toyo Responsible for all Contracts Documents typing (Ex. Contract and Subcontract Agreement, Contract and Subcontract Amendments, Change Orders, Directives, Procedures, Organization Charts and Forms preparation) as required by Contracts Manager or Director.

Responsible issuing Engineering and Vendor Documents to Subcontractors. Prepare clarifications/correspondence and interface with Engineering Department Proposal Sections as and when required, relevant to the issued Bid Packages. Responsible for updating of various Registers, Project Status Report, On-going & Overall Contract and Subcontract Status Report, Monthly Contracts Status. Responsible for establishing and maintaining files for Projects in accordance with ISO Procedures. Establish and maintain incoming and outgoing Contracts and Subcontracts/vendor documentation in accordance with ISO 9002 procedures.

Responsible for Assistance to Subcontract Supervisor for the preparation of Subcontract Activities. Review and evaluate Quotations received from bidders pursuant to the issued Inquires and prepare commercial bid tabulation reports for approval by Company Management. Perform such other duties directed by Director (Contracts & Project Control) and Vice President. Answering telephone calls of Bidders, Subcontractors /vendors related to inquiries and clarification. Mohammad Al-Mojil Group, KSA

January 1995 to January 1998

Contracts Department (Head Office)

Position : Contracts Document Controller

Responsible for maintaining Contracts Department Documentation. Receive, record, distribute file and maintain all incoming and outgoing correspondence and various documents for the Contracts Departments.

Assist the Subcontract Administrator and Contracts Assistant in establishing and maintaining Subcontract Files. Act as an Aide for the photocopying and transmission of various documents to MMG’s various Department and Projects.

Responsible for establishing and maintaining Bid Document Files/General Files for Projects. Responsible for updating of various CTD registers, status reports, etc. Page 10 of 10

January 1992 to December 1994: Bharath Heavy Electrical Limited Position : Clerk cum Typist (Contract basis)

Worked in Accounting Department as an Accounting Clerk. Three years experience in typing of special and certain classifications of correspondence letters (English and Tamil).

Preparation of time sheets based on employee’s time card, reviews the time sheets, and reconciles the man- hours for each employee.

Updating pay roll data for process of employee’s monthly salary. Updating daily/weekly/monthly employee’s status report. Maintain record transmittal System and monitor receipt and responses. Responsible for filing of incoming and outgoing documents.

Provided general office assistance.

Well versed in all kinds of office appliances.

Empee Distilleries

February 1989 - December 1991

Position : Typist

Work Description:

Three years experience in typing of special and certain classifications of correspondence letters (English & Tamil), attending telephone calls, filing, etc. Well versed in Fax Machine, Duplicating Machine and Photocopying Machine operation.



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