Administrative Assistant Manager

Rebecca Kay

**** **** ***** ***

Sacramento, CA *5828

916-***-**** Cell

adcvyh@r.postjobfree.com

Professional Objective

To obtain an administrative position with a company where my experience and skills may be most effectively applied. Ideally, this position would afford opportunities for professional challenges and personal growth in an atmosphere where hard work and productivity are recognized and rewarded.

Highlights and Qualifications

·Straightforward, respected and trusted by employers and co-workers to complete work quickly and efficiently.

·Equally effective and self-motivated working on projects as an individual or as a team member.

·Outstanding comprehensive and analytical skills.

·Sharp, innovative, creative and a quick learner with proven ability to adapt to a challenge.

·Career reflects record of consistently increasing responsibility, challenge and recognition.

·Write clear, persuasive emails and reports

·Expedite projects, supervise events and travel.

·Master hardware, software and online research and networks.

·Supervise staff and teams, show leadership.

Experience

InterState Oil Company Executive Administrative Assistant 11/07 - present

Executive Administrative Assistant to the Director of Lubricants for of all the companies’ branches. Prepare and maintain price books for all branches. Solely in charge of all price adjustments and updating price books. Creating and maintaining spreadsheets. Maintaining all the sales rep’s commissions recap reports. Preparation for all sales meetings. Drafting and creating memos as needed. Create, maintain and distribute all contracts for all out going equipment loans and reward incentive programs for all of the company’s customers. Processing and billing accounts for our national brands programs. Monitoring inventory every week and ordering product as needed. Maintain and distribution of aging reports on a weekly basis. Maintaining monthly supplemental reports. Calculating and tracking rebates for ALL customers.

San Joaquin Valley College Executive Administrative Assistant 10/05 – 01/07

Executive Administrative Assistant to the Campus Director of the Rancho Cordova campus. As part of the senior management team I ran all payrolls, I handled all incoming resumes, sat in on interviews and conducted all employment orientations and exit interviews, recorded and distributed minutes to the entire senior management team. I left when I got pregnant with my 2nd child to stay home for a year.

Rexel Norcal Valley Office Manager 02/05 – 10/05

Office Manager to one of the largest Electrical and Data-Com distributors on the West Coast. My responsibilities include overseeing the entire accounts payable dept. In charge of maintaining and processing all payroll. Maintain and manage all meetings and conferences for two of the company’s local branches. Responsible for setting up and processing all potential business credit accounts. Served as the Safety Manager for the distribution warehouse.

World Health Inc. Documentation Manager 05/03 - 02/05

Responsibilities included overseeing the benefits enrollment program for the company’s entire staff of 2200+ registered nurses. Scheduled and followed up on all required testing and paperwork. Processed and collected all required information and documentation for all potential employees before placed. Processed all files and electronically transmitted to over 100 hospitals on the west coast. Maintained files and monitored that all required documentation was current. Handling and credentialing of all materials. Company was purchased and relocated to out of state.

Intelligent Security Solutions Accounts Manager 01/02 - 04/03

In charge of processing all security accounts. Processed all accounts and prepared reports for funding purposes. Maintained all of the accounts for city and county permits. Produced monthly status and management reports for accounts paid and account received. Creating and maintaining spreadsheets. Maintaining the sales rep’s commission’s reports. Preparation for all sales meetings. Drafting and creating memos as needed. Company closed to relocate out of state.

Edible Perks Owner/Operator 11/99 - 02/02

Established and operated a catering business supplying services to local businesses within my community. As an owner/operator of a small business I was required to perform multiple tasks with a variety of responsibilities daily. These responsibilities included, but were not limited to, accounts payable and accounts receivable, marketing and advertising, maintaining and collections on all accounts, compliance with state and local government regulations, and providing a quality service to my clients. Liquidated company.

Montgomery Watson Constructors, Inc. Senior Admin Assistant 10/98 - 11/99

Under general or no supervision, responsible for all data entry, file maintenance and upgrade, report production, ordering supplies and management of all correspondence coming/outgoing. Supported senior staff as well as assisted Project/Task Managers with preparation, production and distribution of all required deliverables. (Reports, planning, and status documents) Maintained and updated documentation and reference library. I left to start my own company.

Landmark Healthcare, Inc. Credentialing Clerk 1 06/97 - 10/98

Under general supervision, responsible for file maintenance and quality assurance and for making proactive inquiries to ensure prompt handling and credentialing of materials. Commended by management for ability to handle multiple tasks quickly and efficiently.

Gear Headquarters Office Manager 06/95 - 06/97

Managed all accounts payable and receivable including payroll. Responsible for organization of production and inventory procedures resulting in an increase of sales revenue. Moved back to California.

QFC (Quality Food Centers) Bakery Manager 06/92 - 06/95

Responsibilities included payroll, scheduling, accounts receivable, inventory, sales, and reporting. While in management, I exceeded sales three years in a row. Moved to Kansas City, MO for college.

Education

Sacramento City College

AA General Education/Business

Regional Occupational Program

Certificate Course, Careers with Children 1991

Hiram Johnson (West Campus) High School

Business and Public Speaking, Diploma

Graduated with Honors

Member of:

American Society of Administrative Professionals

California Four Wheel Drive Association, Inc.

Santa Maria 4Wheelers

Make A Wish Foundation:

I served on the board for 10 years. 2007-2017. As a volunteer, I reached out to potential donors and businesses for donations for an annual event that was held to raise money to grant wishes to children with life-threatening illnesses. Wishes make life better for kids with life-threatening medical conditions. This simple, but powerful belief drives Make-A-Wish. I organized the annual silent auction raising 45K+ each event.

Skills

Microsoft Office, Microsoft Office Excel (cert), Microsoft Office Word, Primavera Expedition, Lotus Notes, Microsoft Access, 10 key, customer service, heavy phones, word processing, spread sheets, tracking of correspondence and deliverables, event planner, government property control, WINSS, Sage, DM2, Crystal Reports, Adobe, Microsoft Office Publisher, Microsoft Office Power Point presentation and Dealerware.

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