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Office Staff Document Control

Dubai, Emirate of Dubai, United Arab Emirates
April 19, 2020

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Bachelor of Business Administration (BBA)

Experience: 10+ year (Qatar 4 years) (Dubai 2 years) Email:

Contact No: 056**-*****

Visa Status: Resident Visa till Dec 2020

Driving License: Valid UAE

International City, Dubai, UAE


Responsible for establishing and maintaining an effective document control systems. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties.


• Have more than 10 years in Experience as Document Controller in Construction, Hospitals & logistics. Have knowledge in computer software/hardware for office work and effective interpersonal communication skills. Has strong background in document control, preparation of engineering, construction and vendor data deliverables such as drawings, specifications, calculations, reports, final documentations, etc. COMPUTER SKILLS:

• Familiar with a range of proprietary software including Microsoft Office (Words, Excel, PowerPoint, Outlook), Epromise, Construct Ware, Aconex, Photoshop. EDUCATIONAL QUALIFICATION:

2009 to 2012 : Bachelor of Business Administration Chaudhary Charan Singh University, Meerut

School of Management Study, Kerala


Company Name : Aroma International Building Contracting LLC Position : Secretary/Document Controller

Duration : April 2018 to April 2020

Country : Dubai

No of Years : 2 year

Company Name : Arabtec Construction WLL

Position : Document Controller

Duration : April 2013 to Nov 2016

Country : Qatar

No of Years : 3.6 years

Company Name : Smart Logistics Kerala

Position : Document Controller

Duration : Feb 2017 to Feb 2018

Country : India

No of Years : 1 year

Company Name : Vrundavan Hospital

Position : Asst.Document Controller

Duration : Jan 2011 to Dec 2012

Country : India

No of Years : 2 years

Company Name : Priya Nursing Home

Position : Office Staff

Duration : Aug 2009 to Dec 2010

Country : India

No of Years : 1.4 years


Working as Secretary Cum Document Controller in Aroma International Building Contracting LLC, Dubai, UAE. (Since 2018 April to April 2020) Project Name: G+12P+12 Residential Building (SOBHA HARTLAND), AL MERKHAD DUABI Project Name: P42-Umm Ramool Development (Dubai Commercity) Dubai Airport Freezone Authority.

General Activities

• Responsible to Maintain Logs (Registers) and Filling system for all incoming & outgoing correspondences.

• Maintain Records for Shop Drawings, Method Statements, Material submittal, Test Reports, JSI, and NCR etc.

• Send hard copy as well as soft copy to the addressed personnel’s (Client, consultants etc.)

• Collecting Daily Site Progress Report & make Daily Report

• Material request for the site work through epromise

• Invoices receiving & closing in the epromise system Worked as Document Controller in Arabtec Construction W.L.L; Doha, Qatar.

(Since April 2013 to November 2016)

Project name: Msheireb Downtown Doha project

General Activities

• Responsible to Maintain Logs (Registers) and Filling system for all incoming & outgoing correspondences.

• Maintain Records for Shop Drawings, Method Statements, Material submittal, Test Reports, JSI, and NCR etc.

• Prepare Weekly and Monthly QA/QC Report for Client and submit hard as well as soft copy.

• Send hard copy as well as soft copy to the addressed personnel’s (Client, consultants etc.)

• Prepare Daily Concrete Quantity Summary for Client & Consultant

• Collecting Daily Site Progress Report & make Daily Report

• Planned, controlled and directed the document control functions for a mining study.

• Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.

• Prepared and analysed over 9500 documents for project closeout and record turnover Working as Document Controller in Smart logistic, Thrissur, Kerala.

(Since 2017 February to February 2018)

General Activities

• Administrate between 50-70 incoming phone calls per day and assist customers with their service needs.

• Maintain relationships with customers by providing the best possible service

• Check in bills of lading submitted by carriers for Accounting to process for the invoicing system

• Follow up with carriers daily to ensure all bills of lading are being submitted in a timely manner.

• Complete several status reports to upper management team

• Identify and implement persistent improvement initiatives to improve the performance of the position, team, and company.

• Meet and exceed total service needs

• Take steps to relieve issues and improve service efficiency Worked as Assistant Document Controller in Vrundavan Hospital & Research Center Pvt. Ltd. Mapusa, Goa

(Since January 2011 to December 2012)

General Activities

● Drafting and distributing letters and emails to concerned departments

● Collecting and passing phone messages and couriers to respective personnel

● Coordinating with department heads and supporting them with their needs of clinical and stationery supply

● Scheduling interviews and making training arrangements for new employees

● Maintained allocation details of resources required for delivery health care

● Resolved complaints of housekeeping, laundry, kitchen, and other departments Worked as office staff in Priya Nursing Home, Mira Road, Mumbai.

(Since Aug ’2009 to dec’2010)

Responsible for all the administrative processes within the Office, as well as providing general secretarial support to enable the smooth and effective running of the office. General Activities

● Answering incoming calls in a professional manner.

● Maintaining suitable and sufficient office stationary levels.

● Establishing stationary requirements for the Office.

● Resourcing of candidates and appropriately advertising for and recruiting place-able staff.

● Processing of all the payroll on a weekly basis.

● Managing payroll and other tasks relating to staff wages.

● Updating databases with confidential and relevant information.

● Sourcing candidates C.V’s from various job boards or other media sources.

● Arranging interviews and confirming interviews by email.

● Coordinating and communicating activities for the Office, including all employee events PERSONAL DETAILS:

Date of Birth : July 16, 1986

Sex : Male

Marital Status : Married

Nationality : India

Passport : J0004446

Driving License : Valid UAE license


I hereby certify that the above details are facts to the best of my knowledge and beliefs. Place: Dubai

Date: ANISH .C.V

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