Project Coordinator

Mariam Seyed-Ali

adcv1y@r.postjobfree.com San Diego CA 240-***-****

Experienced Project Coordinator supporting Project Managers in corporations from non-profit organizations to the technology industry. Highly recognized for expertise in invoice tracking, conducting internal/external research, managing multiple projects, establishing client/customer relationships, collaborating with the Project Manager and team, and executing any necessary administrative tasks for diverse workforces.

Core Skills

Project Management

Communication

Data Analysis

Team-Management Skills

Financial Management

Adaptability/ Critical-Thinking

PROFESSIONAL WORK

Kforce Carlsbad, CA 09/2019- 01/2020

Contractor, IT Project Coordinator

Directly worked with the VP, Infrastructure of Project Management to manage multiple, high volume projects (6-8) across several functional areas of IT (Infrastructure, App Development, IT Security, and Asset Management)

Operated Microsoft Excel, Microsoft Visio, and workflow management system, Clarizen, to create, track, and complete multi-location projects within the banking or financial services domain

Partnered with the VP, Infrastructure of Project Management to draft Policy and Procedure documents, Project Charters, and Project Workbooks per Pacific Western Bank’s Project Management Policy

Generated meeting notes and status reports weekly or bi-weekly, for certain projects

D2 Engineering, LLC Gaithersburg, MD 10/2018- 07/2019

Part-Time, Project Coordinator

Managed the CEO’s invoice recordings of several engineering projects beginning from its fiscal year 2018

Oversaw and edited invoice sheets for projects with new invoice numbers and project plan summaries into Microsoft Word chart

Organized monthly charges and kilowatt-hours (kWh) for projects across the Maryland, Virginia, and Washington, D.C. region into Excel spreadsheets

Established effective communication with clients by delivering phone calls to relay payment expectations and deadlines

Handled the updates of all invoice Excel spreadsheets listing several project site locations, description of work, total charges, and received payments

Responsible for noting existing and new projects with updated invoice information into the company binder

International Foundation for Electoral Systems Arlington, VA 6/2018 – 9/2018

Internship, HR/ Project Management

Created an Allowance Tracker via Excel spreadsheet for active field employees that included the allowance rate of the employee’s labor location per the U.S Department of State - Office Allowances

Designed the Performance Review Cycle via Excel spreadsheet of all participating regions and countries by researching information from regionally assigned Chief of Parties and Program Officers at HQ and in field offices

Partnered with the Vice President of HR on a Procurement project for an external vendor by gathering and completing the required documents while collaborating with the Grants and Contracts department before final submission

Updated the statistics, employee demographics, and company revenue and spending of the Board Metrics for Quarter 3 of the fiscal year 2018 to be presented to the Board members and the Executive team

Constructed a Local Employee Benefits document for Iraq by extracting benefits information from internal documents

Assisted the VP of HR and the HR Specialist in drafting IFES Local National Handbook for field employees located in Kyrgyzstan

Counterpart International Arlington, VA 2/2018 – 4/2018

Internship, Global Operations in Human Resources

Partnered directly with the Director of Global HR in the H-1B Visa process for Green Card candidates by creating metrics to track the required immigration forms and designed an applicant tracker

Created a Process Mapping for Lingo’s Set up and NAVEX Training for field employees

Organized and updated Standards of Code of Conduct and Conflict of Interest and Employee Action Forms in the HR Drive, UltiPro, and employee binders

EDUCATION

University of Maryland, Baltimore County

Bachelor of Arts (BA) in Human Services Psychology

SPECIAL SKILLS

Language: Native Proficiency in English, Intermediate Proficiency in Spanish, Elementary Proficiency in Farsi

Computer: Microsoft (Word, Excel, Visio, PowerPoint) Clarizen, Costpoint, SharePoint, Cornerstone, UltiPro, QuickBooks

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