Document Controller
Resume:
Joanne Nicole Segar
Mobile
adcuci@r.postjobfree.com
Address
**-**, ****** ********* ******, 92, Jalan Kuching, 51200 Kuala Lumpur
Summary
Master of Business Administration (MBA) graduate with over 13 years of corporate working experience, 9 years was contributed to the Oil and Gas industry with various roles such as Receptionist, Project Administrator, Secretary, Business Development Executive, Document Controller, Project & Production Planner, and SAP Specialist.
Objective
Expanding my knowledge and experience in Project Management. However, am open to any opportunity given to me to enhance my career, skills and expertise.
Experiences
Document Controller and Project Administrator
Subsea 7 M Sdn Bhd
April 2019 – April 2020
Job Role:
• To maintain and control Project documentation in accordance with Subsea 7’s Management System processes
• Maintaining a comprehensive Document Control System as required to fulfil the requirements of any specific project, ensure all documentation, drawings and specifications are up to date and at the correct revision, support project personnel with all aspects of Document Control, responsible for project document As-Built and archiving documentation
• Take part in company and departmental initiatives as directed by the Document Control Manager
• To act as the contact person for the Document Control System within projects
• Participate in presenting Document Control processes and systems at the “kick off” of new projects and to new project employees
• Participate in the discussion of the “Subcontractor Document Register” during project and Supplier “kick off” meetings
• To assist the Document Control Team Leader in maintaining a consistent controlled approach to Document Control processes
• Ensuring compliance to company procedures and contractually agreed conditions
• Assist in ensuring that correct procedure standards are being used and that all documents, drawings and specifications are up to date and at the correct revision 2
• Assist in ensuring that the correct numbering & revision conventions are applied to all documentation, drawings and correspondence
• Responsible for assisting with archiving of project documents ensuring that retained information is in date and relevant
• To participate in internal audits as directed
• Maintaining a comprehensive Document Control System as required meeting the requirements of any specific project
• To be the focal point for all Project documentation, accounting for all documentation received and transmitted
• Ensuring that all Project documentation is controlled and expediently distributed as per the specific distribution requirements
• Monitoring and reporting of document status by the use of reporting tools
• Ensuring that Internal Departments produce documentation within the MDR planned dates
• Supplying documentation for mobilization and for compiling manuals as appropriate for as-built review etc.
• Using reports, advise Client, Subcontractor, Project Manager and Team Members on a weekly (or agreed) basis, the status of documents and comments internally and externally
• Ensure Internal Departments produce documentation within MDR planned dates
• Responsible for project document archiving
• Assist Document Control Team as and when requested by the Document Control Team Manager, due to busy periods, illness and holiday cover
Production Planner
Aker Solutions M Sdn Bhd
Nov 2018 – Dec 2018
Job Role:
• Produce and maintain an integrated production plan around the key drivers of resource and capacity constraints across the relevant product streams
• Plan the demand at detailed level and feed SAP with correct routing and realistic dates in line with available capacity, resources and materials
• Operate and control the utilization of the MRP system to ensure supply and demand alignment for in house builds
• Schedule and execute production order and prepare work pack for kitting and manufacturing
• Day to day communication and alignment with the Manufacturing Team of the relevant work centres to secure adherence to the plan
• To review and advise delivery dates for new and current orders after interfacing with relevant stakeholders
• Perform look ahead evaluations and flag delays and shortages to Manufacturing/Project/Procurement
• Report potential major capacity constraints requiring management decision 3
• Coordinate engineering change notifications (OCM/YA) for in house builds as per SAP workflow
• Provide continual improvement of the production planning and reporting processes
Project Planner & SAP Specialist
Baker Hughes, a GE Company
Mar 2015 – Mar 2018
Job Role:
Project Planner
• Creating Project Schedule (Level 3 & Level 4) using Primavera Project Planning 6.0 and Microsoft Projects 2013.
• Monitoring and updating of ongoing projects within Middle East and Asia Pacific.
• Preparing monthly progress report for submission to client.
• Generating draft Schedules for open tenders and bidding jobs. SAP Specialist
• Creating Sales Orders, Delivery Tickets, Commercial Invoices, Packing List, Equipment Delivery and Returns via SAP (Order Fulfilment) - ZSDLITE. Sales Department Administrator
• Segregating Tenders and Proposals for the Sales Team via Microsoft Project 2013.
• Monitoring of all ongoing projects within Middle East and Asia Pacific for optimize utilization of manpower and equipment’s.
Miscellaneous
• Submitting Offshore Personnel Tax accrual to the finance department for each project.
Projects Completed (Microsoft Projects):
• Technip – Jangkrik
• Technip - Prelude
• Chevron – Nanba
• Saipem – Liwan
Planner & Document Controller
MSI Asia Pacific Sdn Bhd
April 2012 – March 2015
Job Role:
Planner
• Preparing daily, weekly and monthly progress report.
• Monitoring, controlling and reporting of sub-contractors progress.
• Liaising with client’s planning personnel.
• Preparing presentation materials for monthly coordination meeting.
• Liaising with Project Management Team, Engineering, Quality Control and Procurement Department on progress of project.
• Updating of Progress S Curves, Manhours and Manpower Histogram.
• Attending weekly progress meeting and providing updates.
• Checking / reviewing of Project Management Team’s weekly and monthly report.
• Monitoring of project site accomplishments and manpower loadings. Document Controller
• Typing, preparing and formatting of correspondences and engineering reports.
• Monitoring incoming and outgoing correspondence for ongoing projects via EDMS.
• Updating of Master Deliverable Register.
Project (Primavera):
• Nippon - FPSO
Marketing Executive
Kudrat Maritime Malaysia Sdn Bhd
Jun 2011 - Mar 2012
Job Role:
• Creating proposals, presentations and relevant marketing materials for submission to potential clients.
• Providing information to incoming queries from client pertaining to shipping clearance.
• Conducting market survey on services offered by shipping agencies within the Peninsular of Malaysia.
• Conducting in house training with shipping agents to developing good client relationship and ensuring the satisfactory of client.
• Maintaining and updating of departmental training reports/ records/ statistical data for administrative and regulatory purposes.
• Maintaining and updating of External Training Database such as HSE Safety Compliancy.
• Coordinating arrangements for internal and external trainings.
• Establishing filing system for all training written materials / correspondence and reports.
Secretary
BDO
Apr 2010 - Mar 2011
Job Role:
• Answering calls, taking messages and handling correspondences on behalf of Auditors.
• Maintaining diaries and arranging appointments for Auditors.
• Preparing monthly report for various Auditors.
• Checking all Summary Review Memorandum (SRM) submitted by trainees prior to obtaining approvals from Auditors.
• Maintaining and updating of departmental reports/ records/ statistical data for administrative and regulatory purposes.
Receptionist, Secretary, Business Development Executive and Trainee Planner MSI Asia Pacific Sdn Bhd
Oct 2008 - Mar 2010
Job Role:
Receptionist
• Providing general support to visitors.
• Answering and directing phone calls.
• Managing incoming mails, couriers, and delivery of goods. Secretary
• Answering calls, taking messages and handling correspondences.
• Maintaining diaries and arranging appointments for company’s President and Managing Director.
• Maintaining a filing system.
• Typing, preparing and formatting of correspondences and engineering reports.
• Making travel arrangements for company’s President and Managing Directors. Business Development Executive
• Preparing PowerPoint Presentations and Sales displays.
• Developing quotes and proposals for job bidding.
• Updating of company profile.
Trainee Planner
• Preparing daily, weekly and monthly progress report.
• Preparing Progress S Curves, Manhours and Manpower Histogram.
• Attending weekly progress meeting and providing updates.
• Preparing presentation materials for monthly coordination meeting.
Receptionist
Maxis Communication Berhad
Sep 2007 - Sep 2008
Job Role:
• Welcoming visitors by greeting them in person or on the telephone.
• Maintaining security by issuing visitor pass.
• Directing visitors and employees to the respective meeting rooms.
• Answering and directing phone calls.
• Managing incoming mails, couriers, and delivery of goods.
• Maintaining safe and clean reception area by complying with procedures, rules and regulations.
Admin Support
Citibank Berhad
Mar 2007 – May 2007
• Answering and directing phone calls.
• Managing incoming mails, couriers, and delivery of goods.
• Providing general support for visitors.
• Creating and compiling of staff personal files.
• Processing request of staff personal documents.
• Compilation and submission of staff benefits i.e. medical claims and loan applications.
Education
Asia E University,
Master of Business Administration : October 2019
Certifications
Project Planning & Control using Oracle Primavera P6 Rel 8.4 : May 2015 Primavera Project Planning 3.0 : December 2008
Skills
Microsoft Outlook : Advanced
Microsoft Office (Word, Excel, Power Point) : Advanced
Microsoft Projects : Advanced
Project Planning & Control using Oracle Primavera P6 Rel 8.4 : Advanced Primavera Project Planning 3.0 : Advanced
SAP - Order Fulfilment : Advanced
EDMS : Intermediate
ProArc : Intermediate
Share Point : Intermediate
Languages
Spoken and Written : English - Fluent
: Bahasa Malaysia - Fluent
Availability
Immediately
References To be provided upon request
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