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Office Manager

Location:
Chennai, Tamil Nadu, India
Posted:
April 18, 2020

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Resume:

K.N. SUJATHA

Mobile: 984******* E-Mail: adcu78@r.postjobfree.com

Seeking challenging assignments in HR/Office General Administration/Facility Management

CAREER CONSPECTUS

Wide exposure, with 19 years of experience in reputed MNC’s with proven experience in HR, Office General administration and Facility Management.

In-depth understanding of office management process and procedures. Excellent organizational and multi tasking abilities. An analytical mind with problem-solving and leadership skills

SCHOLASTICS

B.COM - 2000

Post Graduate Diploma in Human Resources Development - 2004

IT SKILLS: MS Office

Notable Achievements:

German Express Shipping Agency (India) Pvt. Ltd., :Renewed all AMC’s with nil increase and saved an average of 12% in the overall AMC cost.

Dask Ventures Pvt. Ltd : Framed/ implemented new HR & Admin policies, procedures and processes in line with current employment practices.

Valmet Engg. Technology Services India Pvt. Ltd : Implemented HR policies/process during merger aligned with the parent company and maintained healthy work environment. Brought in accuracy in yearly budget planning in line with actual.

Exterran Energy Solutions I P Ltd: Setup the new facility of Exterran India in Chennai from Pre Incorporation stage to establishment of the facility aligned with the global policies and procedures.

Short term Assignments – May ’17 to till date

Engaged with a Facility Management firm and rendering facility management services

Recruitment life cycle with a recruitment firm

Functional consultant in fire safety equipments installation

Working with an event management team in employee engagement programmes

German Express Shipping Agency India Pvt. Ltd., as Manager – Administration – Jan ’16 to April ‘17

Responsibilities Handled in HR, Office General Administration & Facility

Lead the administration team focussing on core facility management and general administrative responsibilities. Oversee facility services, maintenance activities and tradespersons (e.g Electricians, Plumber, Carpenter). Organize and supervise renovations and new construction. Handled the travel desk activities.

In to the core property management of the Chairman’s archaeological personal estate.. End to end vendor management. AMC’s for Generator, RO Plant, CCTV, Electric Fencing, Gardening, Security, Stabilizers, UPS, Air conditioners, Chillers, Broadband etc., Fixing up all the civil, plumbing, carpentry and electrical related

maintenances. Overall guest arrangements. Procurement/Selling/Maintenance of all the four and two wheelers in upright condition. Supervise/direct the house keeping, gardening, security services, Pest control, CCTV surveillance etc on day to day basis. Asset and inventory update/check.

Deployment of employees, Joining formalities, Employee insurance, employee benefits and Welfare and exit formalities. Liasoned for deployment of contract employees. Accomplish all other requirements of the property and the chairman’s requirements.

Dask Ventures Pvt. Ltd as Manager - HR & Admin., - Jan ’15 to Dec ‘15

Created and implemented HR policies and procedures in the new set up. Recruitment of core personnels. Formulated the templates for Travel, Employee Benefits, Compensation & Welfare. Involved in the whole administrative setup. Oversee payroll. Budgeting and MIS for HR and Administration. Involved in banking transactions.

Valmet Engg Technology Services India Pvt. Ltd.- Manager – HR & Admin, - Feb ’12 to Feb ‘14

Responsibilities handled in HR:

Handled recruitment and onboarding formalities. During merger involved in compensation benchmarking, localised/reviewed/modified the HR policies in line with the global policies and Performance management system. Liasoned with PF,ESI & labour office and ensured all statutory requirements are met. Arranged Pre-employment health check up, Master health check and vaccinations. Over see time office management. Day to day Staff welfare activities and few initiatives related to employee engagement. Plan and execute training and development for employees. Supervised the payroll, employee benefits, Incentives etc., for employees & consultants. Co-ordinated with insurance companies for GPA & GMC for employees. Exit formalities with employees, concern department heads and finally conduct the exit interview. Plan and execute mock drills and other HSE initiatives as and when required. Submit HSE reports to corporate on monthly basis. Budgeting and MIS.

Responsibilities handled in Office General Administration & Facility

Headed office general administration. Liasoned with landlords for lease agreements, negotiation of office rent, rental revision, lease renewal, registration etc., Project and asset Insurance, AMC’s, Contracts for office equipments. Ensure smooth functioning of housekeeping activities, periodical pest control services, security services, printing and stationary, guest management. Decide on provision of mobile handset, CUG connections and related communication gadgets for employees. Overall facility and asset management. Plan and execute events and get-togethers. Procurement, maintenance and sale of the company owned cars. Co-ordinate, finalize and prepare the annual budget. Preparation of monthly MIS and cash outflow. Oversee, co-ordinate, direct and initiate all travel desk activities. Ensure Cost & Quality effective vendor management. Maintain and adhere documents/procedures to fulfil ISO requirements, standards and handle ISO audit. Emergency exit plans. Planned and executed CSR activities. Achieved financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances and implementing required action.

Exterran Energy Solutions I P Ltd., - Manager - Administration – Jan ’09 to Jan ‘12

Responsibilities handled in Office General Administration & HR

Recruitment through portals and on boarding formalities. Framed HR policies, process and procedure. Involved in employee benefits and engagement activities. Liasoned with landlords for lease agreements/renewal/lease registration/negotiation of office rent. Ensure smooth functioning of housekeeping activities, periodical pest control services. Asset, General and project Insurance. Annual Maintenance contracts for office equipments. Deployment and management of employees/contractors for office/facility management (Housekeeping, caterer, transport, pest services, security services, fire safety, A/c’s, UPS etc). Electrical Installation / Distribution, External & Internal Lighting Systems, Signage’s, Panic Alarms, Public Addressing System. Execute infrastructure modification/construction when needed. Check the procurement & stock maintenance of printing and stationery, Employee and visitor ID cards. Asset and inventory update and

periodical check. Optimization of Energy consumption. Qualitative vendor management in a cost effective manner. End to end travel desk activities. Plan and execute mock drills and other HSE initiatives. Submit HSE monthly and yearly reports to corporate. Emergency exit plans. Pre-employment check up, vaccinations and any other health check for employees. Planned and executed CSR activities.

Responsibilities handled in Finance & Statutory

Established relationship with the corporate banker for the financial/corporate requirements (Authorised signatory)

Liasoned with chartered accountant, legal and audit firm

Liasoned with corporate in all financial activities

Facilitator for statutory requirements/STPI registration/ROC compliances

Facilitator for sox audit

Co-ordinate with the management in generating reports for budgeting, OPEX & CAPEX

Petty cash management

Vestas Wind Technologies (I) P Ltd., - Executive – Administration – Nov ‘ 06 to Dec ‘08

Responsibilities handled in HR, Office General Administration & Facility

Payroll - Process Salary, Increments, Incentives etc., . Updation of employee master database

Statutory – Maintenance of statutory registers. Handled all PF/ESI transactions

Factory license – Renewal of factory license and submission of required returns. Co-ordinated with the pollution control board for obtaining few orders. Co-ordinated with fire department for license etc.,

Time office Management – Maintained/streamlined leave records and biometric system

Insurance – Co-ordinated for the group mediclaim/Personal accident, Addition/deletion of the employees, Renewal of the policies (group mediclaim/Personal accident/Travel insurance and asset insurance)

Printing & Stationery – Planning, Procurement & Stock maintenance of stationery and printing, employee and visitor ID cards

Housekeeping & Security management – Oversee and direct the housekeeping, Security services, pest control and lawn maintenance

Co-ordinated few facility management activities

Involved in CSR activities

Co-ordinated for get-togethers and events with HR

Fleet management for guests and employees

MTL Instruments (I) Pvt. Ltd., - Executive – Administration – Oct ‘97 to Nov ‘ 06

Responsibilities handled in HR, Office General Administration & Facility

Domestic and International travel arrangements. Co-ordinate the transport & Cab facilities for employees and guests. Co-ordinated in housekeeping, Canteen, security, transport/cab maintenance. Procurement, distribution & stock maintenance of printing and stationery. Time office management. Maintained the statutory registers. Liasoned for deployment of contract employees and their statutory needs. Filing of PF, ESI returns. Petty purchases related to office general administration. Co-ordinated for electrical, carpentry, plumbing maintenance. Co-ordinated for employee engagement/team building programmes, staff welfare activities and get-togethers.

PERSONAL DOSSIER

Date of Birth : 17.01.1975

Present & Permanent Address : Plot No: 162, F1, “Leela Vinodham, 3rd Main Road, AGS Colony, Velachery, Chennai 600 042 Marital Status : Married

Languages Known : English & Tamil

Office General Administration

Facility Management

HR Management

Budgeting & MIS



Contact this candidate