Arlene Gibb

Calgary, AB 403-***-**** adcu1a@r.postjobfree.com

Senior Accounts Payable Administrator

Reduce Costs & Exceed Expectations Using Best Practice & Time Management

Accounting professional with 15+ year’s knowledge in oil and gas industry. Process high volume of invoices, learn and implement new accounting software, and build strong relationships with vendors and internal business partners. Collaborate with procurement team on vendor training for Ariba system.

Reputation for being dependable and consistent with positive attitude. Analytical, organized, and have strong communication skills. Team player who is willing to help accomplish goals and assist others.

Expertise in:

Full Cycle Accounts Payable Account Reconciliations Training & Mentoring

Relationship Building Customer Service Bank Reconciliations Cost Control

Professional Experience

MURPHY OIL COMPANY LTD, Calgary, AB 2013 - Present

Project Control Administrator (contract position) 2019 - Present

Create and revise AFEs in AFE Nexus based on project engineer (PE) cost estimate input. Support PE in change management process with procurement, including new POs and PO revisions and review daily field reports. Invoice and service entry sheet validation against purchase orders and contracts. Assemble backup documentation to adjust POs to actuals and notify procurement for PO changes. Interface daily with procurement, accounts payable, construction, vendors and contractors.

Financial Accountant 2018 - 2019

Prepared account reconciliations including all cash, intercompany, and equity accounts. Developed quarterly intercompany summary and journal entries for US and Canada. Created payment request for settlement amount and uploaded entries for Canada. Produced month-end G & A entries, G & A Analysis, FX reasonability report, other income report, AP sub ledger detailed report, balance sheet and income statement for tax, and volume validation report.

Trained US staff on monthly accounting processes, which allowed business to streamline tasks.

Produced monthly bank reconciliations for all Canadian accounts, ensuring accurate balances in company system and with bank.

Monitored cash clearing suspense account, including clearing any G & A related items and ensuring other items were cleared within 60 days.

Created monthly reports allowing management to analyze business status and presented balance sheet and AP detailed sub ledger report at monthly meeting, allowing senior accounting team to understand transpiring details.

Senior Accounts Payable 2013 - 2018

Processed contractor invoices on semi-monthly basis, processed an average of 800 AP invoices per month, employee expense forms, and any other quick pays. Attended meetings as required.

Provided backup to AP supervisor in her absence, allowing for vacation and cross training.

Tested updates to SAP involving AP process, facilitating issues to be detected before going live.

Prepared monthly account reconciliation for AP sub ledger and AP suspense account, ensuring balances were accurate and corrections were made.

Investigated and recommended course of action on problem accounts, including managing vendor calls and requests for payment, building relationships with vendors, and ensuring payments were made on time.

Trained vendors for onboarding to Ariba system for processing invoices, which created more efficient way to input invoices.

Assisted others by taking additional invoices to process when team members were busy and coaching team members on more effective ways to complete tasks.

Reviewed vendor accounts every 6 months, ensuring no duplicate invoices or unapplied credits which resulted in cost savings.

Arlene Gibb adcu1a@r.postjobfree.com Page Two

CALMENA ENERGY SERVICES INC, Calgary, AB 2010 - 2013

AP / Capital Asset Lead 2013

Updated weekly bank reconciliation and provided outstanding cheque report to corporate controller. Processed invoices and employee expenses, as well as provided assistance with coding. Prepared monthly accruals. Arranged daily bank deposit and posted into cash receivables and set up journal entries for non-AR payments.

Ensured invoices were processed properly and paid on time, resulting in proper accounting of invoices and maintaining businesses credit rating.

Investigated and recommended course of action on problem accounts, including managing vendor calls and requests for payment for all service lines.

Retained and distributed delegation of authority policies as established / changed by management, creating awareness for personnel.

Coordinated sign-off, uploaded into system, and maintained control of processes regarding accounting records of AFEs for Canadian divisions, achieving control of capital spending.

Maintained registration / licensing requirements and prepared insurance renewal documents, ensuring fleet stayed on the road.

Accounting Assistant 2010 - 2013

Delivered full cycle accounts payable processing 750 invoices on average per month for Canadian divisions. Processed bi-weekly cheque runs for each division. Assisted with auditor requests for quarterly audits efficiency. Investigated problem accounts and recommend course of action. Built relationships with vendors and problem solved any issues that arose.

Assisted in coordination and collection of payables documents for field offices, processing and paying invoices on time.

Completed credit applications for vendors, assisting business to use appropriate vendor and obtain best rates, which resulted in cost savings.

Prepared monthly payables accruals, providing accurate measure of expenses for period to finance team.

STONE CREEK RESORTS INC 2008 - 2010

Senior Accounting Associate

ENSIGN ENERGY SERVICES INC 2005 - 2008

Senior Accounts Payable Clerk

Education

Certificate, Business Administration, Southern Alberta Institute of Technology (SAIT) Calgary, AB

Certificate, Accelerated Accounting, SAIT, Calgary, AB

Professional Development

In-house and external courses at Murphy:

The Business of Oil and Gas Emotional Intelligence Ariba and IFOM Conference

Technical Skills

SAP Ariba Qbyte Cortex Dynamics GP Powervision Dar Software MS Excel AO Hanna

Community Service

President Ladies League, Treasurer Mixed League, Board Member (Past Positions), Garrison Curling Club

Past Executive Committee, Ladies Provincial Curling Championship

Treasurer Golf Committee and Volunteer Recruiter, Murphy Oil Company

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