Administrative Assistant Office

SHERRIANN SPOONER

Thornhill, Ontario 416-***-**** adcsyx@r.postjobfree.com https://ca.linkedin.com/in/SherriannSpooner

OBJECTIVE: Administrative Assistant, Accounts Payable, Accounts Receivable

SUMMARY'S and OF QUALIFICATIONS

Extensive experience in supporting and assisting senior management within public and private sectors including prior working experience for organizations such as scheduling meetings, manage complex calendars, worked in a fast paced environment

Coordinate internal accounts through reconciliation on monthly statements and related monthly statements

Filing Documents / disbursements small amounts of cash and recording entries

Strong verbal/written communications skills, along with excellent interpersonal and client-servicing skills

Exceptional organizational, coordination and time-management skills to prioritize and effectively multi task

High level of discretion and diplomacy in handling clients/employees in matters of confidentiality and privacy

TECHNICAL SKILLS

Advanced computer skills: Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), AS400, SharePoint, Adobe Acrobat, Teraview,,Concurr, Viewpoint and Internet

Fast and accurate typing skills: 50 wpm

EDUCATION

Herzing College, Toronto, ON June 2004

Legal Administration Diploma

RYERSON UNIVERSITY Toronto, ON May 2004

Course content: Human Geography, Physical Geography, Politics, and English

PROFESSIONAL EXPERIENCE

Administrative Assistant – RSP LLP Temp Work

Performing a variety of administrative and clerical office support activities.

Support multiple Partners through calendar and email management, invoicing, A/R and other administrative functions

Review upcoming deadlines and work requirements with Partner(s); manage the flow of work to the Partner(s) such as documents for review/signature; maintain correspondences with clients on behalf of Partner(s)

Coordinate and schedule internal and external meetings, appointments and travel arrangements

Prepare, review and modify general templates, letters, reports, Word documents, Excel workbooks and other correspondence materials

Prepare, format and edit client correspondence, presentations, proposals, reports and spreadsheets on behalf of Partner(s)

Assist in the preparation of regularly scheduled reports

Create, maintain and update spreadsheets

Fax, photocopy and scan documents, as required

Uphold electronic and paper filing systems

Administrative Assistant- Lafontaine and Associates LLP, Toronto, ON PT-WORK

Coordinate, schedule and confirm travel arrangements

Organize and lead team building events

Email management, phone correspondence, general office duties

Preparing, formatting, and proof-reading documents such as memos, proposals, financial data, and data analysis

Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.

Reconciling processed work by verifying entries and comparing system reports to balances.

Maintain petty cash accounts and log all outgoing disbursement

Assist in the preparation of Legal documents, agreements and contracts

Track and expedite all types of requisitions. Maintain logs for tracking purposes

Accounts Payable Administrator/ Administrative Assistant, KPMG, Toronto, ON January 2016 – October 2019

One of the leading tax consulting companies

Assist in day to day responsibilities including coordination and management of meetings and schedule

Coordinate, schedule and confirm travel arrangements

Organize and lead team building events

Email management, phone correspondence, general office duties

Preparing, formatting, and proof-reading documents such as memos, proposals, financial data, and data analysis

Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.

Reconciling processed work by verifying entries and comparing system reports to balances.

Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts

Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made

Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments

Reconcile payable reports each month to confirm that all amounts paid were accurate

Assist with any special projects as required

Set up new employees: creating various accounts such as email, programming phone and key fob, preparing employee documents, etc.

Ability to recall information and to maintain confidentiality

Administrative Assistant, CAESIS, Toronto, ON March 2012– December 2017

Investment management firm providing its services to pension funds, insurance companies, government funds, endowments, foundations and private wealth.

Key Accomplishments:

Saved at least 30% of courier expenses by sending the client weekly report via email instead of courier

DUTIES:

Scheduled appointments, managed calendars and organized meetings, including preparation and coordination, by booking meeting facilities and audio/visual equipment in addition to ordering refreshments

Manage high-level travel arrangements and Outlook calendar updates, including multiple international time zones

Prepare expense reports, using multiple international currency conversions

Act as an extension of our executives; this may include answering and responding to calls, emails, and other correspondence. Compose and prepare letters, memos, reports, other documents

Coordinate logistics, draft agendas, provide advance materials, and execute follow up for meetings

Track and expedite all types of requisitions. Maintain logs for tracking purposes

Own and manage projects of intermediate-complex scope that require good judgment, strong analytical skills, and effective communication

Using input from manager, prepare department budget

Law Office of Tony Karalis and Associates – Litigation and Family Law June 2007- Jan 2012

Open and close files according to office process and procedure

Collect and Review Legal Documents

Invoice clients in PC Law (time matters / General Ledger)

Maintain data base for new updates of clients’ status

Follow Insurance Law Act process and procedure

Follow SABS rules according to personal injuries claims

Build rapport with insurance professionals and other offices in Litigation Matters

Excellent working knowledge of medical terminology

Ability to work in a fast pace environment

Volunteer Work

Community Advisor on Board of Directors (Volunteer), Legal Aid Ontario Toronto

Attend meetings and discuss challenges face within various departments that required resolutions, addressed better incentives for organization, improve service to public by adding more volunteers to team.

Key Accomplishments:

Assisted with cases in workshops that stimulated newcomer law students in developing and understanding, as well as leadership and communication skills

Utilized PowerPoint, visual aids, and stimulating activities to create effective, engaging presentations for attendees

Quickly adapted to ever changing requirements, cultural differences, and language barriers

Discuss resolutions on cases that were exhibits

Contact this candidate