Executive Administrative Assistant
Resume:
Executive Administrator
Goal oriented, well developed, business acumen honed by a wealth of business experience working for a multinational product manufacturer, Procter and Gamble. Supported senior level C management and account executives. Building excellent working relationships and was able to gain trust with the key account holders leading to outstanding results in achieving our customer goals. Work was always timely and proficient. Demonstrated leadership skills, flexibility, dependability, disciplined, efficient, organized, along with great patience. Excellent teaming communication skills and advanced multi-tasking capabilities. Recognized administrative professional with a high degree of test, tenacity, and organization with the ability to get things done.
CORE SKILLS
Remote & In-house Executive Assistance
Internal & External Meeting Coordination
Calendaring
Onsite & Offsite Event Planning
Office Management
Expense Management & Budgeting
Travel Coordination & Management
Vendor Management
Project Management
TECHNOLOGY TOOLS
Microsoft Office Suite 365
OneNote
Oracle Siebel & SAP
Intermediate Excel (Macros & PivotTables)
Google Suite
SharePoint & Box Administration
Concur
Adobe Acrobat Reader
EMPLOYMENT HISTORY
Epic Midstream Holdings LP
Administrative Assistant May 2019 – Aug 2019
Office & Executive Administration
oOutlook calendaring management and scheduling
oTravel planning and coordination
oCreate and manage expense reports
oCoordinate conferences calls
oCustomer presentation development and editing
oCoordinate corporate off-site meetings
oExecutive management support
oOrder and maintain all merchandise for local and off-site offices
oOrder supplies/business cards as needed
oManage SharePoint, website and route IT request
oUpdate and manage PowerPoint presentations
oNotary Public
Procter & Gamble Company May 1994 – Jun 2018
Executive Administrator III (Jun 2004 – Jun 2018)
Office & Executive Administration
oOutlook calendaring management and scheduling
oTravel planning and coordination in Concur
oCreate and manage expense reports
oCoordinate web and video conferences
oCustomer presentation development and editing
Facilities & Office Management
oOffice equipment maintenance and supplies
oOffice Accounts Payable
oVendor Management
oConfidentiality personnel record keeping
oLease contract liaison
oSecurity contact for office compliance
oMaintain security badges for secure entry
oTwo major office remodeling and re-construction projects – coordinated with Jones Lang LaSalle
Event Management
oTeam event coordinator for all on and off-site functions which involved team building activities, hotel reservations, logistics, meals, etc. This also, included all holiday events.
oManaged all the events for customer business meetings/events, training sessions, top Executive/VPs dinner/luncheon.
oLead a committee that organized a retirement dinner event for over 100 attendees.
oCoordinated special event promotional material for customer distribution in stores and trade shows with the local Ad Agency.
Sales Operations Administration
oSupported the Drug Store side of the customer sales business for HEB. Helped sell in new item products to store by gathering data and preparing customer presentations. Data entry for these new items were set up to customer specifications in their systems. Accuracy was performed.
oMaintain confidential reports and records as required including maintaining filing system for the department.
Sales Accounting
oResponsible for various customer accounting activities including quarterly promotional billbacks/ad fees/cost changes in Deals in customer’s proprietary system. Maintained all the promotions in Excel.
oCreated quarterly promotional/coupon forms for set up in the customer’s coupon system and then post to Box for review by team.
Billing & Invoicing
oOversee electronic customer invoice distribution and billing discrepancy resolution in Excel.
o Setup payments in Oracle Siebel for each account executive to meet the 27-day term due date. Maintained an on-going balance for each account to ensure no overdrawn.
Reporting
oMaintained a monthly Brand Saver/HEB coupon recap in Excel and forwarded to HEB supply chain to assist in successful management of shelf inventory. Posted reports to Box for review by team.
oMaintained monthly scorecards in Excel for presentation at monthly team meetings.
Executive Administrator II (May 1994- Jun 2004)
Executive Administration
oInitiate, type and distribute correspondence as determined by department needs, including preparation and distribution of reports, data to appropriate personnel.
oArrange and schedule department and interdepartmental meetings as appropriate.
oAssist in developing and maintaining department budgets including distribution of reports and coordinating corrections with the Accounting Department.
oAssist research and analysis projects as required.
Event Management
oManaged all monthly team meetings by sending out invites via Outlook with agendas and attached pertinent files.
oPoint of contact for conference/huddle rooms scheduling via resource scheduler.
oCoordinator for all business on and off-site events for the team including end of fiscal, holidays and volunteer functions.
Sales Operations Administration
oAssisted with customer presentations and attended sales calls with the Account Executives to gain knowledge of selling operations.
oBuilding relationships with the customer was key to sales administration to get task completed.
oMaintain monthly display forecasting reports to assist Supply Chain for the AE and HEB for review.
Sales Accounting
oCreated spreadsheets to assist Account Executives manage their quarterly promotions. Quarterly promotions were set up in HEB’s system to generate store coupons at shelf.
oAssisted the finance manager on special projects when needed.
Billing & Invoicing
oReceived over 1,000 invoices a month to set up for payment in Siebel. Managed the Account Executives checkbooks to ensure no overspent would occur.
oPulled invoice history to reconcile account payment was correct and accurate.
oAssisted HEB with migration of invoices to new web-based platform software.
Reporting
oReceived monthly HEB data and created a report in Access to show distribution and movement to generate scorecards.
oUtilized data pull from IRI to create monthly scorecards shared at team meetings.
EDUCATION
San Antonio College / Palo Alto College
54 hours of core curriculum towards an Associates in Business Administration & Management, GPA 3.50
https://www.linkedin.com/in/cheryl-clark-24b40816b/
Contact this candidate