Manager Sales

Curriculum Vitae of Ivy Cabanas Ventenilla Page * of 3

PERSONAL INFORMATION

Mobile Number: +974-****-**** E-mail: ************@*****.*** Date of Birth: December 10, 1978 Nationality: Filipina Civil Status: Married Gender: Female

Home Address: Aqbar Building, Al Sadd Street, Doha State of Qatar OBJECTIVE

To progress in my career by focusing on my field of industry where I feel most comfortable and to which I can bring my best – I am customer satisfaction driven. I can be of great value in an Administration & Operations, HR Officer, Front Office or Sales role and have also experience of logistics/shipping – all of which are areas I have thoroughly enjoyed and excelled at. CAREER HISTORY

June 2018 – April 2020

Al Sarf Trading and Contracting Company WLL

Position: Finance Assistant cum Clerk

Help with financial data entry and general bookkeeping

Manage data, records, and reports by checking for errors and verifying accuracy of information

Prepare receipts, vouchers, invoices, etc. for entry into data sheets

Assist in preparation of financial statements and reports

Assist in creating and settling budgets

Prepare daily store income with bank reconciliation

Take direction from and report to financial manager

Independently prioritize daily tasks and responsibilities

Provide stellar customer service to our clients and be informed on all company policy and practices

(including data privacy)

Attend and take notes at all financial department meetings

Assist with audits as necessary

Mathematical and accounting acuity

Professional demeanor and excellent customer service skills

Knowledgeable in basic accounting/bookkeeping practices and processes

Computer knowledge and experience using Microsoft Suite (mainly Excel) and other accounting and data input software – ERP SYSTEM

Excellent communicator, both spoken and written

Strong organizational and time-management skills

Dependable, respectful and consistently works to uphold company ethics and standards August 2016 – June 2018

Weqaya Security Services Group

Position: Administration Manager cum Operations In-charge

Planning and coordinating administrative procedures and systems and devising ways to streamline processes

Curriculum Vitae of Ivy Cabanas Ventenilla Page 2 of 3

Recruiting and training personnel and allocate responsibilities and office space

Assessing staff performance and provide coaching and guidance to ensure maximum efficiency

lead a team of professionals to complete a range of administrative duties in different departments.

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Keep abreast with all organizational changes and business development March 2015 – June 2016

Stork Oryx Turbo Machinery Services LLC - Qatar

Position: Office Manager cum Internal Sales

Works closely with the project manager to set up the project and throughout the project.

Sets up the filing system, which is part of the foundation of any project, and ensures all drawings, documents, contracts, budgets and purchase orders are filed accurately.

With many projects being multibillion-dollar jobs, keeping documentation in order and accurately filed are of the utmost importance.

Other responsibilities may include handling travel and expense reports and timesheets. General office duties, such as compiling or collecting reports, handling visas, international travel planning, internal and offsite meeting logistics, team-building events, orientation for new project team members, tracking invoices, man-hour reports, and possible supervision of other support staff, fill the day.

First point of contact for external sales

Responsible for keeping the CRM system up to date

Management of the secured contracts and making sure all requirements from these contracts are managed and followed up on time

Coordinate internal divisions (Sales/engineering/operations etc.) during the prequalification or tender phase and manage the prequalification process

Prepare and present all information for management review of an RFQ or offer

Ensure that there is attendance to all necessary site visits and clarification meetings as required

Ensure that what is submitted is in line with the approved technical and commercial structure of the RFQ

Ensure that proposals do not conflict with Stork HSEQ policies

Ensure compliance with Stork policies, corporate governance and commercial requirements

Responsible for the final offer to be send to the customer

Manage the process from RFQ to offer send, including managing of the complete risk management process (managing Bid / No bid meetings and applying of term & conditions)

Support in marketing activities like organizing exhibitions May 2013 – July 2014

MA Crew Inc.

Position: Operations Manager

Contribute to Client liaison including the development and presentation of project plans and progress reports

Allocate available resources according to Project needs and priorities

Responsible for integrating all marine activities and assuring the safe operations of marine systems onboard hubs, within offloading terminal/ports with all vessel transiting to HRA – GOA Area

Direct responsibility of scheduling, supervising and follow up invoicing to clients per transit

Prepare and secure contracts per client

Coordinate with agents in all port where vessel is heading Curriculum Vitae of Ivy Cabanas Ventenilla Page 3 of 3 August 2010 - September 2011

L’azurde Suites Hotel (4 Star Serviced Apartments) - Sanaa, Yemen Position: Operations Manager Office Manager (acting Hotel Manager)

Report into and support the General Manager in all aspects serviced hotel apartments business.

Supervise and quality-check the Front Office, Guest Services, Housekeeping and F&B (Finance separate) – overall in charge of all staff & operations.

Demonstrate strong communication skills and leadership practices.

Responsibilities extend to Sales & Marketing, Depts. accounts/budgeting, personnel and manning.

Develop new catering & functions business through good relations with corporates.

Create and implement SOPs in each dept through dept heads.

Hold daily brief meetings to create a team atmosphere, rectify snags and delegate responsibilities.

Hand out last time orders, resolve customer complaints, supervise the daily work.

Recommend decisions to GM and delegate responsibilities .

S&M combination of team selling, field selling, telemarketing, and direct mailing.

Managing suppliers, security, compliance with licensing and “CID Police”/cultural-religious sensitivity regulations on guest reservations.

January 2010 – August 2010

Murjan Travel - FCM Solutions

Griffin Group of Companies

Position: Sales Executive

Report into and support the Sales Manager in all aspects.

Handle corporate, group and VIP account most various international companies in all frequent destinations.

Do sales and marketing to multi companies

Handles corporate accounts

August 2006 - November 2009

PwC PriceWaterhouseCoopers - Sanaa, Yemen

Human Resources & Administration Assistant

Personnel & administration support role to the HRM as dept-first-point-of-contact for associates.

Handle absence/leave management (daily attendance, timesheets, overtime claims, leave requests and TOIL).

Manage and coordinate PR Officer for expatriate employee immigration (Audit & Assurance, Consultants) and corporate guest visas (Clients & VIP guests).

Clerical support/proofing of Country Partner’s and Managing Partner’s client documentation/external correspondence.

Air tickets and hotel bookings.

Prepare monthly telephone bill summary.

Accommodate and arrange the Country Partner’s e-mails, meetings and daily planner (in tandem with his PA).

Training coordinator for PwC training schedule.

Involved in ISO 9001 policy implementation.

Involved in producing marketing materials.

PwC Branding Champion – overall knowledge and understanding of PricewaterhouseCoopers branding standards.

June 2006 - August 2006

Sheraton Sanaa Hotel (Starwood Hotels) - Sanaa, Yemen Sales and Marketing Coordinator

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Provide administrative support to Director of Sales &Marketing and the sales team.

Co-ordinate daily running of sales office.

Complete “Requests for Proposal” forms from companies requesting rates and detailed hotel information.

Prepare hotel sales kits and brochures.

Update and maintain website changes.

Create advertisements in the newspapers and flyers for hotel’s restaurants and promotions. May 2001 - May 2005

Davseatic ENT, CO., INC. - Davao Fish Port Complex, Davao City, Philippines Operation Assistant-Transshipping Agent and Financial In-Charge/Disbursing Officer

Cashiering of the transshipping account .

Company’s vouchering.

Petty cash of the company’s account.

Record daily bank balances.

Bank transactions such as Dollar exchange, money remittance, purchased dollar notes.

Issuance of check for company’s payable account.

Collection of company’s business receivables.

Encode amounts received or deposited in the banks computer data.

Trained to be an unloading operation officer who’s in charge of equipment booking - necessary for the unloading of fish operation.

Airfreight booking.

Perform other tasks as assigned by immediate superiors. EDUCATION

College : Bachelor of Science in Commerce

Major in Management

University of the Immaculate Conception

Bonifacio St., Davao City, 1999

Dean's Lister: 3rd Honor

Authentication : Department of Foreign Affairs

Red Ribbon Authenticated Papers

TRAINING/SEMINARS ATTENDED

GENERATION X

Business in the Coming Year

October 9, 1999 - Davao City

PHILIPPINE MANAGEMENT ASSOCIATION (DAVAO, INC.)

Mindanao Regional Conference

Re-Inventing Mindanao: The Management Challenge

August 27, 1999 - Royal Mandaya Hotel

SEMINAR ON THE DEVELOPMENT OF EXPORT INDUSTRY IN DAVAO CITY August 18, 1999 - UIC GYM

BRAND MANAGEMENT & INTREPRENUERIAL MARKETING

August 21, 1998 - Davao City

Curriculum Vitae of Ivy Cabanas Ventenilla Page 5 of 3 AFFILIATIONS

(JPIA) Junior Phil. Institute of Accountancy 1996 - 1997

(AJMS) Association of Junior Management Students 1996 - 1997

(SCAP) Student Catholic Action of the Phils. 1997 - 2000

(KI) Rotaract Club International- West 2001 - present SPECIAL SKILLS

Language : Fluent English, Tagalog & Cebuano (mother tongue) Computer Literate : Windows XP/95/98/2003nt, Vista, Microsoft 2007-Word, Excel, PowerPoint, Internet, Typewriting

Airline Course : Amadeus System, airline booking, issuance, reissuance, revalidation and etc.

REFERENCES

Available upon request

Contact this candidate