Front Office Executive
Resume:
RESUME
GEETHAPRIYA G
adcrft@r.postjobfree.com
PERSONAL SUMMARY
Senior Executive with experience of successfully coordinating the activities of various departments concerned with the pricing, sales, and distribution of services.
Comfortable working with people of all levels and having an excellent commercial approach to solving problems and developing business processes.
Having proven people management skills, with the ability to manage performance and motivate staff on an individual and team level.
Now looking for a new and challenging managerial position, one which will make best use of my existing skills and experience and also further my personal and professional development.
PROFILE
Budding professional with 5 years’ work experience in handling Office administration & Front office.
Holding a Post-graduation degree in M.B.A. HR from Annamalai University.
Consistent academic record with zeal to learn new concepts quickly and applying them for achieving best results.
Motivated, self-starter with a passion to succeed and desire to excel.
WORK EXPERIENCE
Company: 1. PayPal India Pvt ltd from Oct 2008 to July 2012.
Designation: Front Office Executive & Admin Support.
2. Altimetrik India Pvt Ltd from July 2013 to August 31st, 2019.
Designation: Senior Executive Facilities & Administration.
3.Gartner India Pvt ltd from 4th September 2019 to Present.
Roles & Responsibilities in PayPal
Calls & Public Handling:
Handling calls and directing / escalating it to the concerned person.
Respond to public enquiries and handling general visitors.
Guest Handling:
Welcome clients & guests.
Direct them appropriately to the meeting rooms or staff cabin.
Offering tea /coffee /snacks in co-ordination with the Pantry staff.
Maintenance of Mails & Courier:
Checking & distribution of mails & couriers.
Send out mails & courier as per staff requests.
Roles & Responsibilities in Altimetrik India
Vendor Management:
Handling day - to -day vendors for various purposes (Hotels bookings/Cars bookings/Stationers/Electricians etc)
Handling purchase orders, quotations and follow up on the same.
Travel Management:
Car booking in all cities.
Room reservations for all staffs.
Assisting employees with Travel, stay accommodation, airport assistance & table reservations at hotels.
Meetings:
Arranging meetings in office & offsite.
Managing banquet requirements, fixing on menus for meeting in Chennai & other cities.
Fixing on venues with quotes from various hotels.
Serving as one point contact between all the hotels and our Company.
Arranging Audio video requirement & photographers for all the offsite meetings.
Forecasting estimated budget for meetings.
Office administrative Services:
Handling financial billings of invoices from all the vendors (Hotels, car, Stationers, EB, newspaper, telecommunications etc).
Cost cutting while giving bookings.
Adhering to the forecasted budgets for each meeting.
Approve and passing the invoices to accounts for payment.
Follow up on all the payment.
Resolving payment and refund issues.
Supervising the work of UDS (Housekeeping & Pantry) staff and their performances.
Planning work assignments for UDS staff.
Resolving low level management issues as and when they arise.
Providing feedback to the consultants with regards to their performance and improvements.
Approving UDS Staff attendance, OT and leaves.
Procurement of new office equipment’s and repairs of existing equipment’s.
Able to manage and develop a diverse group of highly skilled people.
Ability to manage operations within budgetary constraints.
Building and maintaining strong and effective relationships with
Suppliers and customers
Contracts & Agreements:
Finalizing on quotations from all the Vendors (hotels/ car/Maintenance)
Renewal of existing AMC’s, contracts/ licenses and agreements).
Maintenance of registers:
Maintenance of all other statutory compliances registers and notices.
Stationery Inventory – Month wise.
Record keeping of all the expenses month-wise and mailing it to the managers involved in admin and finance / accounts.
Maintaining record of day-to-day Food & Beverage expenses.
Others:
Assisting staffs with day-to-day requirements.
Responsible for daily cleaning & general maintenance of office.
Scanning and mailing documents / invoices / cheques.
Managing Biometric system, providing access to the employees.
Coordinating with Guest house staff.
Current Roles & Responsibilities in Gartner India
Managing VP’s calendar & outlook
Approve and passing the invoices to accounts for payment.
Follow up on all the payment.
Supervise facility team for their daily activities
Updating & sending reminders for the Time management
Follow up with the finance team for the approvals & Cost accounting.
Updating Concur for travel and expenses.
Follow up with the stakeholders for updating the status in the project levels.
Travel & accommodation arrangements for the clients.
Conducting One on One meetings with the associates & VP
Finalizing Vendors for the confrences.
ACADEMICS
Master of Business Administration from Annamalai University in 2016
Bachelor of Public Administration from Annamalai University as in 2012 (First class)
Class 12th (commerce stream with Auditing & Accountancy) from Girls Higher Secondary School Ambattur (State Board) (secured 78%).
COMPUTER PROFICIENCY
Knowledge of MS office and internet applications.
PERSONAL INFORMATION
Husband Name : M.Rajesh kanna
Marital Status : Married
Nationality : Indian
Address for Communication: No.8/14, EVR Periyar Street,
Lakshmipuram, Thiruvanmiyur
Chennai-600041
Tamil Nadu, INDIA
Languages Known to Speak : English, Malayalam, and Tamil.
Languages Known to Write : English & Tamil
Strengths: Strong communication, interpersonal skills, relationship management skills.
DECLARATION:
I, hereby declare that the above mentioned details are true to the best of my knowledge.
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