Administrative Assistant / Documentation Specialist

Cindy L. Allen 305-***-**** adcqwb@r.postjobfree.com

QUALIFICATIONS SUMMARY

·Professional experience in non-profit / affordable housing industry

·Proficient in construction contract administration working with Federal / local government agencies

·Expertise in project management / coordination, compliance, safety management, customer / community service

·Experience in grant development, administration, reporting

·Key strengths in administration, organization, documentation

·Focused, detail-oriented, problem analysis / resolution, communication skills PROFESSIONAL EXPERIENCE

Miami-Dade County Elections Department, Miami, FL, Poll Worker – Inspector (Seasonal) 2013 - 2020

·Checked-in and verified registered voters; inspected ballot distribution to voters; inspected scanning of voters’ ballots.

·Inspected various parts of hundreds of petitions for completeness, accuracy, and validity. Employment Solutions of New York, Inc. / TransHire Group, Miami Lakes, FL 8/16 – 11/18 Del Monte Fresh Produce Company, Coral Gables, FL, Administrative / Clerical for five (5) departments.

·Independently coordinated vendor filing reorganization project for auditing and compliance; prepared comprehensive vendor list.

·Developed over 250 documents for Walmart Charge Back and Traffic Claims / invoices; reduced backlog by 100%.

·Organized and scanned daily U.S. & Canada Clip Reports (sales reports) for over 25 sales personnel. Alpha1 Staffing & Search Firm, Miami Gardens, FL 11/14 – 1/16 Miami-Dade Water and Sewer Department Customer Relations Division, Miami, FL, Account Clerk

·Processed customer webmail requests for connection, disconnection, and transfer of services.

·Researched Equifax and SunBiz websites for Social Security and Federal Tax Identification number verification. Miami-Dade County Clerk of Courts Clerk of the Board Division, Miami, FL, Commission Reporter

·Reviewed previously recorded and attended Commissioners’ meetings; formulated minutes and supporting documentation for public accessibility on MDC website; reduced backlog by 100%.

·Researched websites for additional subject terminology / insight to facilitate writing summary minutes. Habitat for Humanity of Greater Miami, Inc., Family Services Department, Miami, FL, Legal Assistant (Temporary) 3/13 – 6/13

·Reviewed and tracked qualified low-income homebuyers’ legal documentation for loan closings; reduced backlog by 27%.

·Prepared and submitted Infill Housing Initiative documentation to Miami-Dade County. Circuit Court of Polk County, Bartow, FL, Estate Representative – Kenneth Clark White 8/07 – 6/13 Habitat for Humanity of Greater Miami, Inc., Miami, FL, Grants Administrator and Executive Assistant 10/06 – 6/12

·Developed, administered, and reported on grants ranging from $150,000 to $1.2 million (SHOP, CDBG, SHARP, HOME, HPMS).

·Scanned, saved, and uploaded qualified low-income homebuyers' documentation into web-based database for $10.6 million Neighborhood Stabilization Program 2 grant.

·Reviewed grant contracts for compliance with timelines, budgets, Scope of Work, regulations.

·Tracked detailed progress of properties in Miami-Dade County Infill Housing Program (acquisition / environmental / closing).

·Tracked and updated HFHGM’s History of House Production and families served.

·Facilitated Board administration and communication.

·Reviewed and tracked qualified low-income homebuyers’ legal documentation for loan closings.

·Developed / submitted Affirmative Marketing Plans; secured Affordable Housing Vendor / Infill Housing Developer qualification for affiliate to contract with Miami-Dade County and City of Miami.

·Answered phone calls, scheduled appointments, and arranged travel for Executive Director.

·Registered volunteers; House Host / Site Host for annual Blitz Builds, monthly Team Builds and “A Brush With Kindness” projects. Temporary Positions, Miami, FL 2000 - 2006

Department of Veterans Affairs, Miami, FL, Project Engineer and Energy Management Engineer 1/90 – 12/99

·Developed, administered, and managed industrial / energy management projects ranging from $250,000 to $1 million.

·Reviewed Architectural Engineers’ and contractors’ design and construction submissions; monitored multiple contractors’ progress and compliance; reviewed and processed all project documentation and accounting.

·Executed Energy Management System compliance, quality assurance, and implementation; achieved 30% energy reduction.

·Reviewed environmental assessments for accuracy and compliance.

·Verified and approved facility utility bills (electric, gas, and water).

·Advised Contracting Officers – technology; contract negotiation; developed / submitted annual Five-Year Facility Lease Plan.

·Managed staff continuing education and work order databases. EDUCATION / TRAINING

Bachelor of Science, Electrical / Computer Engineering, University of Miami, Coral Gables, FL 12/88 Associates, Engineering / General Coursework, Miami Dade College, Kendall, FL 6/84 Technology Management Strategies (TMS Asset & Maintenance Management) Training 9/19 Miami-Dade County Elections Department, Poll Worker – Inspector Training (EVID / OSVE / DS200) 11/13 – 1/20 HFHI courses: SHOP Certifications; Residential Construction Basics; Time & Stress Management; Business Ethics 08 – 12 U.S. Department of Housing and Urban Development, Community Housing Development Organization 2/08 COMPUTER / TECHNOLOGY SKILLS

Windows; Microsoft Office (Word, Excel); Internet Research; Databases: Working knowledge of TMS; Electronic Voter ID

(EVID); Optical Scanner (OSVE); DS200; Produce Pro; Oracle; Customer Care & Billing; ACS People Suite (CRM); ACT; Raiser's Edge; Community Central

CERTIFICATIONS

LinkedIn Learning: Artificial Intelligence Foundations: Machine Learning 2/20; Blockchain Basics 1/20; Getting Started In User Experience 1/20; Learning Cloud Computing: Core Concepts 1/20; Strategic Thinking 1/20 Miami Dade College, OSHA: Worker’s Rights & Responsibilities, Heat Illness, and Ergonomics 6/14/14 Notary Public of State of Florida, Commission # DD769952 3/18/08 – 3/18/12 U.S. Department of Housing and Urban Development, The Art and Science of Grant Writing 9/7/06 VOLUNTEER / COMMUNITY SERVICE ACTIVITIES

United Way / Third Wave Volunteers – Bahamas Hurricane Dorian Relief 9/19

·Assisted volunteers and Team Leaders – organized food / medical and miscellaneous supplies; inventoried pallets for shipment and distribution to Bahamians in need.

Wayside Baptist Church Choir 9/19 - Present

Christ Fellowship – West Kendall, Greeter / Usher 2017 – 2019; Loves Miami 5/17; Easter Choir 4/17 OneBlood Blood Donor 8/19, 11/17; previously donated over 6 gallons Habitat for Humanity of Greater Miami Blitz Builds, House Host West Perrine 2016, Habitat Landings 2013 - 2015, Jordan Commons 2006

·Assisted volunteers and Staff Construction Task Leaders - built homes for and with qualified low-income homebuyers. Christ Fellowship – Palmetto Bay, Data Support 10/13 – 1/15

·Assisted Staff Data Support Assistant - data entry of church attendees’ / members’ contact information, campus location, in-reach / outreach ministries / missions, and prayer requests from multiple campuses.

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