Front Office Executive

Graduate in Bachelor of Science in Mathematics with Experiences of 4+Years in Manufacturing, EPCM & Banking i.e Specialty Chemical (Flavoring and fragrances), Engineering Services, Bank fund transactions & clearances etc.

As a part of functional department of an organization, widely practicing in Smart Office Administration, Vendor Management, Front office controlling,‘5S’ clear work space policies etc. and become expertise in Strategic thinking,Good organizational and multi-tasking, Analytical mindset, Strong in back office administration, People handling,Accepting ownership for wide range of responsibilities, work in a situation of flux to meet challenges and deadlines.

COMPANY

POSITION

PERIOD

SECTOR

REGION

International Flavors & Fragrances (IFF)

Deployed by Consultancy

Protean Management.

Front office Executive- Admin

Dec-2017-Till date

R&D, Manufacturing of Specialty Chemical

Chennai-India

R.S.N Engineering & Construction Pvt Ltd

Office Admin

Executive

Oct 2016-Dec-2017

EPCM for Chemical, Oil & Gas etc.

Chennai-India

Enviro chem Laboratories Pvt. Ltd

Admin Assistant

Aug 2010-Mar 2012

Environmental Services

Chennai-India

TATA consultancy e-services Ltd.(TCS)

Retail Banking Associate (Band -1)

Oct 2009 - Aug 2010

IT Services

Chennai-India

Attained the title of Best Employee in 2018 and received cash award.

Consecutively saved expenses about 40% on repeat hotel bookings for leaders and delegates visits.

Introduced an eco-friendly system, which reduced 75% of plastic free work environment.

Introduced a user-friendly electronic filing system, which reduced file retrieval time and printing the documents by 40%.

Accelerated the appointment system by incorporating an interactive calendar, resulting in hassle-free appointment logging.

Trained newly hired staff members at administrative level.

Micro Soft Office Professional

Excel Spread Sheet (V-look-up, Pivot Table, etc.)

Recording and reporting daily appointments to VP’s, Global Head’s and other leaders.

Blocking the calendar for the meetings for all management levels.

Organizing the perfect mode of meetings as required; F2F, Skype, WebEx, Teams, Telecon, etc.

Inviting and Steering the meeting agendas to the appropriate participants.

Facilitating the travel Itineraries such as (Loop; Star-Shaped & Open Jaw etc.)

Facilitating the Boarding, lodging and logistics for Leaders and Delegates.

Design and develop the executive PPT deck slides as leaders required and purposes.

Vendor Management & data entry in SAP Systems.

Creation of Purchase Requisitions and Goods Receipt in SAP System.

Handling purchased of the office supplies & first-aid items.

Invoicing, Collating and filing expenses.

Maintaining company confidential and Security related files under safe custody.

Keep uploading soft files in the Network Data storages for record and references.

Ensuring with HR team to notify the employees Entry / Exit formalities is completed for Enabling / Disabling their amenities like Access Control, Food Coupons, Bio-Metric time registration, Work station allocation, Office Supply, IT accessories, Mobile phone allowances, Shuttle services, etc.

Responsible to keep close monitoring on the Payment clearances and reminders for Building Maintenance, Contract Renewals, Utility Bills Payments, Govt. authority charges, Due registers of Audit’s, AMC’s etc.

Associated in the RCA team for administrative related issues.

Associated with IT team for monitoring and notifying the Security & surveillance camera footages and recordings.

Associated with Fire and Safety team to alert in any emergences and false Alarm notifications.

Recording and reminding the building maintenance crew for routine inspections and audit.

Allocating Shifts & Supervising the staffs are in House Keeping, Third Party Securities and Office Assistance.

Complete control of reception /front office associated tasks

Coordinate and monitor the inward /outward of EPABX Phone Lines, Emails, Fax, Govt. Post and Couriers.

Co-ordination for Orientations and Training programs for entire level of employees

Volunteer service for organization’s event management programs.

Under Graduation

Bachelor of Science (Specialization: Mathematics)

M.O.P. Vaishnav College for Women-Chennai-Tamil Nadu.

(Affiliated with the University of Madras).

Month / Year of Graduation -June -2009 (Regular Scheme)

Languages

Trilingual in English, Tamil &Telugu

Literacy in English & Tamil

Marital Status

Married

Spouse

Employed in Private Organization (Engineering Profession)

Children

One Boy, 6 Yrs. @ Schooling level

Month & Year of Birth

Jan ‘1988

Address

Porur, Chennai, Tamil Nadu.

SUMMARY

PROFESSIONAL EXPERIENCE

KEY ACHIEVEMENTS

Soft Skills

WORK EXPERIENCE SUMMARY IN ADMINISTRATION [but not limited to the following]

EDUCATIONAL QUALIFICATION & CERTIFICATIONS

PERSONAL DETAILS

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