Document Controller

Vinod Lall Aryachalil

Phone # +968-******** (Mobile – Muscat, Oman); Phone # +91-466-******* (Home – Kerala, India)

E-mail ID: - ******@*****.*** / **********@*****.***

Information Management Specialist /Document Management Specialist / Document Control Specialist / Document Control Coordinator / Senior Document Controller / Document Control Manager (19+ Years’ Experience in the Field of ISO Documentation

Professional Profile

Excellent ability to concurrently manage large, complex document management and production projects while meeting rigorous performance standards and demanding schedules, tolerant of varying work load and dynamic priorities.

Proven ability to manage effective controlling over documentation manually as well as using document management software’s like Aconex, AssaiPDC, Livelink, Sharepoint, Info Router, OmniDocs, and ZyIMAGE. ISO 9001:2008 QMS Internal Auditor, IATA Certified Document Controller, Shell Int’l Trained Project IM Lead & Trained Project Planner in Primavera P6 Project Management.

Employment Scan

Since Jun’2014 Company: Oman Airports Management Company S.A.O.C. (www.omanairports.co.om), Muscat, Oman

OAMC is fully owned by Govt of Oman, and the Operator of Airports in Sultanate of Oman

Senior Project Document Controller

Sep’2008-Jun’2014 Company: Petroleum Development Oman LLC (www.pdo.co.om), Muscat, Oman

Employer: WorlyParsons Oman Engineering LLC (www.worleyparsons.com), Muscat, Oman. PDO LLC is the largest Oil/Gas producer of Sultanate of Oman

Senior Document Controller

Mar’ 2008-Aug’2008 Company: Ali & Sons Co. LLC (www.ali-sons.com), Abu Dhabi, UAE

A Company with multiple business activities (Construction, Oil & Gas)

Group Senior Document Controller

Aug’ 2007-Feb’ 2008 Company: Ras Laffan Olefins Company Ltd (www.qchem.com.qa), Doha, Qatar

Employer: Punj Lloyd Limited (www.punjlloyd.com), Doha, Qatar

Senior Project Document Controller

Dec’ 2005- July’ 2007 Company: Abu Dhabi National Oil Company (www.takreer.com), Abu Dhabi, UAE

Employer: Dodsal Engineering & Construction Pte Ltd (www.dodsal.com), Abu Dhabi, UAE

Document Controller

Jan’ 2003- Nov’ 2005 Company: Saudi Aramco Mobil Refinery Co. Ltd (www.samref.com.sa), Yanbu, KSA

Employer: Abdullah H. Al-Muthawa & Sons Co, Dammam, Saudi Arabia

Document Controller

Jan’ 2000- Nov’ 2002 Bindhia Agro Food Industries Pvt. Ltd, Pollachi, Tamil Nadu, India

An ISO 9001:2000 Agro Food Manufacturing Company

Executive Secretary to Chairman & MD

Academic Credentials

BBA (Bachelor’s Degree in Business Administration) from Vinayaka University, Tamil Nadu, India

DCA & OM (Diploma in Office Management & Computer Applications) from IHRDE, Kerala, India (UAE Attested)

DCE (Diploma in Computer Engineering) from CMS Institute, Bombay, India

Pre-Degree (Higher Secondary) from Calicut University, Kerala, India (UAE Attested)

SSLC (Secondary School) from Kerala State Secondary Education Board, India

Training

IATA Certified Document Controller, IATA; at Oman Airports, Muscat, Oman

Project Management in Primavera P6 by RPC UK, United Kingdom; at PDO-Muscat, Oman

ISO 9001:2008 QMS Awareness by Velosi Quality Management Int’l LLC, Dubai; at PDO-Muscat, Oman

ISO 9001:2008 QMS Internal Auditor by Velosi Quality Management Int’l LLC, Dubai; at PDO-Muscat, Oman

Project Information Management Lead (Level I) by Shell EP International Netherlands; at PDO-Muscat, Oman

ASSAI PDC (Document Management System) Administration Training by ASSAI Netherlands; at PDO-Muscat, Oman

ZyIMAGE (Document Management System) by ZyLAB Asia Pacific, Singapore; at Abu Dhabi, UAE

OmniDocs (Document Management System) by PetroIT, India; at Doha, Qatar

Achievements

Shukran (Best Employee Award of Petroleum Development Oman LLC-FEED Office) 2013 for Outstanding Performance in Document Management in Yibal Khuff Integrated Project

Shukran (Best Employee Award of Petroleum Development Oman LLC-FEED Office) 2013 for Outstanding Performance in Document Management in Sur IPP GSS Project (Entire Project Cycle)

Shukran (Best Employee Award of Petroleum Development Oman LLC-FEED Office) 2012 for Outstanding Performance in Document Management

Director’s Award 2009 (Petroleum Development Oman LLC-UEOD Directorate) for FEED Office ISO 9001 Certification

IT Skills

Well versed with Operating Systems: DOS 6.22; Windows 95/98/ME/XP/2000/NT; Microsoft Office XP (Word/ Power Point/ Excel/ Access) and Electronic Document Management Systems (Aconex, SharePoint, Info Router, Assai, Live link, ZyIMAGE, OmniDOCS, Avert II, Ultra PIPE etc)

Key Result Areas across assignments

Document Controlling

Prepared a Document Management Team/Department Proposal with all budgetary requirements for human resources and infrastructure (including software and hardware) requirement, and approved by Senior Management level and Board of Directors, and it is in Implementation phase at my present Govt. Organization.

Fruitful assistance to QA Team for ISO 9001:2008 certification for FEED Office in PDO, the important part was documentation adhering QMS System. Continuous support to QA Team to ensure the QMS System in place and adhering in documentation part. Received “Director’s Award in 2009” of UEOD Directorate of PDO.

Completed an entire implementation of Electronic Document Management System in a prestigious company within the project timeline as Project Team Leader. The Implementation project cost was 0.5 Mn AED

Prepared entire documentation for the EDMS implementation project and also the company’s Document Controlling and Archiving Procedures, Document Numbering System etc.

Managed an Asst Document Controller and 17 Document Controllers in 17 affiliated companies.

Completed a short term project as a Senior Project Document Controller in State of Qatar.

Controlling and management of entire day to day documentation through the EDMS Software and manually.

Independently prepared a system to manage the vendor documentation of a multi-million USD project. Tracking, follow-up, expedite the documentation part to maintain the schedule of detailed design project.

Secretarial & Clerical

Executive Secretary to the Chairman & Managing Director of a multi million IN Rs Agro Food Manufacturing Industry.

Managing and preparing the day to day planner and activities of the CMD.

Coordinating internal and statutory audits; evaluating internal control systems / procedures with a view to highlight the shortcomings and implementing necessary recommendations.

Career Highlights

At Oman Airports Management Co SAOC (OAMC) (www.omanairports.co.om)

Reporting to the VP of Technical Services/Projects Head at OAMC

Prepared a good tracking setup & filing system for Tender Documents for New Airports

Prepared Filing Rooms for Hard Copies and Soft Copy Filing Structure for Muscat Airport Phase1 Takeover Package.

Setting up EDMS, Preparing DM Procedures for OAMC Corporate Level, Planning to take over all the documentation related to present completion and commissioning phases of airports and preparing the EDMs environment for the same.

Prepared a Document Management Team/Department Proposal with all budgetary requirements for human resources and infrastructure (including software and hardware) requirement, and app approved by Senior Management level and also by Ministry & Board to implement it in OAMC (A 100% Govt. Organization)

Successfully Completed IATA Certified Document Controller course from IATA; at Oman Airports-Muscat.

At Petroleum Development Oman LLC (PDO) (www.pdo.co.om)

Reporting to the Project Services Lead/IM Lead of Front End Engineering Division (FEED) Office-Petroleum Development Oman LLC

Storage, Issuing, Modify, Distribution, Retrieval, and Arrange the entire projects’ documents & drawings through ASSAI Document Management System and Live link document/record repository.

Managing a paperless office environment by using the Document Management System by providing updated digital softcopy repository effectively by following ISO Document Management Policy and Procedures.

Providing ASSAI (Document Management System) & Live link training to new joiners, to ensure that entire staff are able to use the system and ensure everyone are compliant with the standards.

Fruitful assistance to QA Team for ISO 9001:2008 certification for FEED Office in PDO, the important part was documentation adhering QMS System. Continuous support to QA Team to ensure the QMS System in place and adhering in documentation part. Received Director’s Award in 2009 of UEOD Directorate of PDO.

Successfully Completed Project Information Management Lead - Level I course from Shell International Netherlands; at PDO-Muscat.

Successfully Completed ISO 9001:2008 QMS Internal Auditor course from Velosi Quality Management International LLC; at PDO-Muscat.

Successfully Completed Primavera P6 Project Management course from RPC UK; at PDO-Muscat

Received Outstanding Performer Award (Shukran 2012) for Document Management in PDO-FEED Office.

At Ali & Sons Co. LLC (www.ali-sons.com), Abu Dhabi, UAE

Reporting to the Managing Director of the Group, & One Asst. Document Controller and Document Controllers in Group’s 17 affiliated companies were reporting to me.

In-Charge of Company’s Central Documentation Centre in Abu Dhabi. There are 17 affiliated companies with different nature of business’ like Construction, Contracting, Vehicles, Oil field Supply and Services, IT, Financial Services, Manufacturing, Distributions, Retail, Media & Advertising etc, & the documentation of these companies are centralized in the HQ.

Prepared a new Document Controlling, Archiving, Retention and Destruction Policy for the Company and prepared the Procedures for ISO Certification Process.

Conducted the feasibility study for implementation of EDMS & Document Controlling Policy in all its 17 companies. Implemented the Document Controlling Policy, Document Management System (ZyIMAGE) and Preparing & maintaining of Digital Document Registers in ZyIMAGE as well as in Excel.

Maintaining Documents & Records as soft copies, by scanning and renaming them in proper folder structure. Administrating the ZyIMAGE by providing the user access control, updating, taking reports etc.

Preparation and maintenance of files comprising all the departments to comply the ISO 9001:2000 environment.

At RLOC - Punj Lloyd Ltd (www.punjlloyd.com), Doha, State of Qatar

Was reporting to the Project Manager/QAQC Manager and managed an Asst. Document Controller.

Project Related Documents & Drawings receive, distribution, maintaining master copy in a technical manner, and maintaining records of controlled and uncontrolled copy distribution.

Preparation and maintenance of Digital document registers in EDMS (Petro-IT-Omnidocs), as well as Excel.

Maintaining records of documents as soft copies, by scanning and renaming them in proper order.

Maintaining master drawings of all disciplines (Civil/Electrical/Instrumentation/Piping/Mechanical & P&ID) and retrieving whenever needs a copy for engineers.

Preparation and maintenance of files comprising all the disciplines to comply the ISO 9001:2000 environment.

Preparation of Quality Assurance & Quality Control Department’s documents.

Maintaining and retrieval of Digital and Hard Copy records of piping Isometric Drawings.

At TAKREER - Dodsal Engineering & Construction Pte Ltd (www.dodsal.com), Abu Dhabi, UAE

Project Related Documents & Drawings receive, distribution, maintaining master copy in a technical manner, and maintaining records of controlled and uncontrolled copy distribution.

Preparation and maintenance of Digital document registers in EDMS, as well as Excel.

Maintaining records of documents as soft copies, by scanning and renaming them in proper order.

Maintaining master drawings of all disciplines (Civil/Electrical/Instrumentation/Piping/Mechanical & P&ID) and retrieving whenever needs a copy for engineers.

Preparation and maintenance of files comprising all the disciplines to comply the ISO 9001:2000 environment.

Preparation of Quality Assurance & Quality Control Department’s documents and correspondences.

Maintaining and retrieval of Digital and Hard Copy records of piping Isometric Drawings.

At Saudi Aramco Exxon Mobil Refineries Co. Limited (www.samref.com)

Uniquely involved in the activities and supported the Inspection Group with my expertise of well versed MS Office suite software. Also conversant with Ultra Pipe Software (Piping Inspection Analysis Software) and AVERT (Pressure Safety Valve analysis software).

The storage, retrieval, and arrange the entire Pipeline Database & Plant Equipment Strategy Master Plan Database, both the hardcopies and digital document.

Storage & Retrieval of Pipelines master drawings and documents related to Pressure Safety Valves & Equipments in the refinery and updating the details of periodic inspection records in the electronic database AVERT II.

Storage and retrieval of both the hardcopies and digital format copies of Isometric drawings with thickness readings of pipelines, and updating the details in the electronic database ULTRA PIPE

Filing of documents and records in a systematic method in compliance of ISO 9001:2000 quality manual.

At Bindhia Agro Food Industries Private Limited

Was the Secretary to the Company’s Chairman & Managing Director

Uniquely involved in the company’s activities and supporting the CMD with my expertise of well versed MS Office suit software especially Word, Excel and Power Point Presentations.

Preparation of correspondences (letters/ Inter office memos/ e-mails) on behalf of the Chairman & Managing Director.

Filing of documents and records in a systematic method satisfying the ISO quality standards.

Preparing presentations and slide shows on behalf of CMD & the Company.

Distribution of documents including confidential records as per the requirement of Company.

Preparing daily, weekly, & monthly schedules of meetings, visits, appointments, jobs etc of CMD.

Attending incoming telephone calls on behalf of CMD and transferring.

Contacting different clients whenever required on behalf of CMD

Preparing monthly reports with the help of Excel and Power Point Shows.

Positives:-

A willing worker who actively & enthusiastically participates in team work, Demonstrates ability to self motivates to meet targets.

Others:-

Driving License: India (LMV) & Sultanate of Oman (Private Car)

Personal Details

Nationality: Indian

Passport Validity: Till 08th June, 2026

Marital Status: Married

Date of Birth: 21st April, 1979.

Present Address: VINOD LALL ARYACHALIL, EMP ID: 1973; TECHNICAL SERVICES; OMAN AIRPORTS MANAGEMENT COMPANY SAOC; P O BOX # 1707; MUSCAT INTERNATIONAL AIRPORT; PC-111, CPO, SULTANATE OF OMAN

Permanent Address: Aryachalil House, Perumangode, Sreekrishnapuram PO; Palakkad District; Kerala State, India – 679 513

Phone # +968-******** (Mobile – Muscat, Oman)

Phone # +91-956**-***** (Mobile-Kerala, India)

Phone # +91-466-******* (Home – Kerala, India)

E-mail ID: - ******@*****.***

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