Office Assistant Sales

JACQULIN JAYAKUMAR

No.** Ganesh Nagar

Ponniammedu

Chennai – 600110

Cell : +91-755*******

*********.*********@*****.***

Strength Good Analytical Skills, Creativity, The Ability to recognize future trends, Excellent commercial awareness, Inter-personal Skills, Confidence & presentation Skills, Excellent conflict management, Ability to make decisions under pressure, Negotiation Skills, Assertive not aggressive, Best Stakeholder Management

Education Bachelor of Commerce

Computer Proficiency

DCA – Diploma in Computer Application

Proficient in all MS-Office Tools

Fares & Ticketing Training IATA

Experience

DESERVE TECHNICAL & CLEANING SERVICES, Dubai 05/2009-04/2018

Operation Supervisor – Purchase Assistant

My tenure as Operation Supervisor with MEMS: Overseeing all Procurement & Operations lifecycle development phases within the shipping industry; extensive experience in Procurement, Logistics technologies, Customs and Foreign trade.

Purchase & Procurement, Supply Chain Management

Employed best commercial practices in the procurement of various categories of goods, equipments and services so that the basic principle of lowest ultimate cost with minimum risk is applied to all purchasing decisions

Vendor management and delivery operations for purchase

Operational excellence and cost control projects for bottom-line improvements

Ensured genuine quality and reliability of every purchases committed

Entrancing corrective actions for product costing wherever applicable

Maintained complete updated purchasing records/date and pricing in the system

Maintained good rapport with suppliers and vendors to ensure their best in time delivery and serviceability

Handled and monitored of claims to suppliers and vendors for defective, shortage and damage parts for immediate replacement

Prepared overseas/local orders to keep stock of fast moving and profitable goods

Received, distributed and maintained adequate quantities of stocks at all times

Negotiating price conditions (price, payment terms, Inco-terms 2000, warranty, logistic requirements) with suppliers

Quote finalization, purchase order release & delivery order release

Maintained optimal stock levels

Maintained re-order level and coordinate with the purchase department

Reviewed physical inventories periodically

Maintained batch stock and consumption records

Reconciled the goods received against invoices, purchase orders and packing list or other documents

Complied expenditure report and monthly stock report

Sourced new suppliers/materials and technologies

Negotiated payment agreements with suppliers (contractual conditions)

Handled and lead the team while providing effective training, guidance and motivation for effective results

Balanced customer satisfaction and cost of service support

Accomplishments

Cost reduction by almost 5%-7% by developing new vendors and renegotiating the prices

Formulated policies to enforce accountability for the purchasing department

Categorized stock as per IMPA codes (International Marine Purchase Association) which reduced return of items due to wrong delivery

DPM (MIDDLE EAST) L.L.C 04/2005-03/2009

Provision Purchaser/Office Assistant

Responsible for handling requests for Quotations/Tenders and framing/presenting the same for shipping companies, owners, managers, vessels’ masters as per their ships requirements for Technical (Cabin, Deck, Engine, Electrical items) and Provision & Bond stores based on minimum selling price and landed costs

Sourced merchandize from the market to obtain most competitive prices

Quote analysis and negotiation on prices with suppliers and vendors to ensure right sourcing before issuing LPO (Local Purchase Order)

Key role in activating the ordered stores and moving the inventory from the warehouse to the vessels in berth/OPL/anchorage

Vital role in coordinating with the vessels especially for cash orders by offering non-disclosed discount to invite more cash orders

Instrumental in processing orders by procuring items from local and international markets, assembling them in the stores for delivery prior to vessel’s arrival

Accountable for checking the quotation accuracy for proper items and delivering results of the same to customers through electronic mail/data interchange

Effective planning to control inventory and placing orders onboard ensuring safety along with tackling complaints from the vessel

Instrumental in assisting the accounts department on purchase orders and clearing invoice by providing supporting documents for proper and on time payments

Key role in tracking, controlling high priority ship spares received from various parts of the world by Sea/Air and keeping customers updated on the status of the same

Coordinating with all ports offices in UAE, shipping agents, boarding representatives ensuring effective control and operations in all regions

Responsible for reviewing, evaluating and measuring monthly sales to ensure targets are met

Processing of invoices/Bills and vendor payment

PERSONAL PROFILE

Date of Birth : 12-08-1968

Nationality : Indian

Marital Status : Married

Language Skills : English, Hindi, Tamil, Malayalam

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