Document Control Project
Resume:
Herwell Talavera Allado
Current Location: Ruwais, Abu Dhabi UAE
Mobile No: +971 -525382008
Email: adcpoa@r.postjobfree.com
CAREER AIM
After years of gathering experience and enhancing my craft, I am seeking a career that would enable me to explore and uplift my capabilities on a broader perspective. This way, I believe that career-wisely, I should be able to apply all the abilities that I have learned, and make myself useful to a reputable company in need of an efficient employee.
NATURE OF THE JOB
Purchasing Officer has proven my ability to negotiate and have a competitive price for products and services to contain costs and maximize profits. From evaluating procurement requirements and placing orders to estimating times of arrival and contact with suppliers, my experience has prepared me to be excel in this kind of work. In my outstanding communication, analytical, and time vendor management skills, I was well positioned to develop this role.
Document Controller maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored. I will also maintain and examines related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments. Perform other duties as assigned by supervisor or executive director.
HIGHLIGHTS
1. Hardworking and Extremely deadline driven (meet the expected deadline)
2. Coordination and Interaction (Deal with staff and external people)
3. Organized and multi-tasking
4. Work Ethics (Sense of Confidentiality and team work)
1
EMPLOYMENT HISTORY
October 2019 – Present
Company : ITS Middle East L.L.C
Position : QA-QC Document Controller
Project : Crude Flexibility Project Package No.3
ADNOC Refining CFP PKG#3 – Abu Dhabi UAE
Duties & Responsibilities:
Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence.
•
Input document data into the standard registers ensuring that the information is accurate
and up to date.
•
Makes sure that controlled copies of latest approved documents and drawings are given
to the appropriate staff, subcontractors and suppliers as applicable.
•
Maintain electronic and hard copies of the documents and drawings in the Document
Control office under safe custody without any damage or deterioration with easy
traceability.
•
Maintenance and control of records relating to materials and other resources; typing
technical reports / certificates as required, arranging delivery of reports in a timely manner
and ensuring the effective control of all site correspondence and archive documentation.
•
Tracking the pending documents through weekly progress reports and notifying the
involved party for taking appropriate action on the pending documents.
Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence.
•
Input document data into the standard registers ensuring that the information is accurate
and up to date.
•
Makes sure that controlled copies of latest approved documents and drawings are given
to the appropriate staff, subcontractors and suppliers as applicable.
•
Maintain electronic and hard copies of the documents and drawings in the Document
Control office under safe custody without any damage or deterioration with easy
traceability.
•
Maintenance and control of records relating to materials and other resources; typing
technical reports / certificates as required, arranging delivery of reports in a timely manner
and ensuring the effective control of all site correspondence and archive documentation.
•
Tracking the pending documents through weekly progress reports and notifying the
involved party for taking appropriate action on the pending documents.
•
Prepare tender and project official correspondences for clients, contractors, consultants
and subcontractors
Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence.
•
Input document data into the standard registers ensuring that the information is accurate
and up to date.
•
Makes sure that controlled copies of latest approved documents and drawings are given
to the appropriate staff, subcontractors and suppliers as applicable.
•
Maintain electronic and hard copies of the documents and drawings in the Document
Control office under safe custody without any damage or deterioration with easy
traceability.
•
Maintenance and control of records relating to materials and other resources; typing
technical reports / certificates as required, arranging delivery of reports in a timely manner
and ensuring the effective control of all site correspondence and archive documentation.
•
Tracking the pending documents through weekly progress reports and notifying the
involved party for taking appropriate action on the pending documents.
•
Prepare tender and project official correspondences for clients, contractors, consultants
and subcontractors
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
Maintain electronic and hard copies of the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintenance and control of records relating to materials and other resources; typing technical reports / certificates as required, arranging delivery of reports in a timely manner and ensuring the effective control of all site correspondence and archive documentation.
Tracking the pending documents through weekly progress reports and notifying the involved party for taking appropriate action on the pending documents.
Prepare tender and project official correspondences for clients, contractors, consultants and subcontractors.
Verify that the quality related site activities are in accordance with the applicable codes and standards
Develop and maintain document control processes for the efficient management and recording all documentations.
Receive, check, accurately record into Wood internal document control system and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers. This must be done per agreed Project and Corporate Procedures
Monitor progress of in-house and Client reviews of technical data. Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the project.
Produce reports on documentation and progress as requested. Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.
Contribute to compilation of final project dossiers, as built portfolios and archiving. Produce exception reports on late documentation for management review.
Accurately process and record all technical documentation in accordance with agreed procedures. Maintain effective organization and storage of documents and information
Undertake other ad hoc projects/ duties assigned by the PM, PCM & EM. Transmit and receive all correspondences / Documents
Coordination with Client and EPC Document Controller in document handling.
Develop Photocopies / Binding and transmitting of documents as part of client’s submission.
Support the Project Controls function, as required. Assist with the general project administration
April 2019 – September 2019
Company : Karamar Corporation
Position : Procurement Officer
Project : Ecofarm, Terramar, Salvamar,
Duties & Responsibilities:
Estimate and establish cost parameters and budgets for purchases
Create and maintain good relationships with vendors/suppliers
Make professional decisions in a fast-paced environment
Maintain records of purchases, pricing, and other important data
Review and analyze all vendors/suppliers, supply, and price options
Develop plans for purchasing equipment, services, and supplies
Negotiate the best deal for pricing and supply contracts
Ensure that the products and supplies are high quality
Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
Work with team members and Procurement Manager to complete duties as needed.
December 2016 – August 2019
Company : MASE Investments Inc. / Renesons Energy Inc.
Position : Procurement Officer
Project : Renesons Energy Maapon (REM)
Renesons Energy Polillo (REP)
Agro-Industries NYOGU Industries, Inc.
Duties & Responsibilities:
Evaluating supplier capabilities, including turnaround times, pricing, and overall quality of goods and services.
Maintain effective relationship with vendors.
Visiting a supplier's facility to inspect the quality of their goods or supplies.
Process purchase requisitions / orders within purchasing authority.
Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals
Placing orders with approved suppliers.
Establish and negotiate contract terms and conditions, and maintain supplier relationships.
Prepare and maintain purchasing records, reports and price lists
Administer contract performance, including delivery, receipt, warranty, damages and insurance.
Responsible for overseeing purchasing and supply management for an organization.
Developing good relations with suppliers demands great negotiation skills.
Ensuring that the products or services are of high quality, regardless of the price.
Create and manage a database of existing and potential Vendors.
Documentation of All Sourcing Selection decision for All projects
Conduct supplier base analysis and suggest reduction.
Create Supplier profile sheets for key strategic suppliers.
Conduct Supplier contract review against the current scope and supplier contract price list
November 2014 – March 30, 2016
Company : Sofcon / Amec Foster Wheeler & Partners Engineering Company
Position : PMT Material Site Buyer / Purchaser
Project : SADARA CHEM III / Propylene Oxide
Jubail 1 Kingdom of Saudi Arabia
Duties & Responsibilities:
Deal directly with a company’s suppliers to ensure the company has the materials needed to do business
Finding ways to obtain the best discounts from suppliers.
Keeping purchase price records accurate and up to date.
Making recommendations regarding purchases.
Negotiating binding contracts with suppliers.
Obtaining quotes from prospective suppliers
Contacting suppliers to point out any shortcomings
Sending out enquiries for goods and then analyzing the quotations
Communicating with the estimating department regarding the changes of proposal.
Developing and maintaining good vendor relationships.
Coordinating to nominated freight forwarder regarding the shipping.
Making sure that purchased goods arrive on time and supplier are paid in time.
Resolving purchased orders and invoice discrepancies.
Placing orders with approved suppliers
Monitoring and filling the purchased orders.
Responsible for all expediting activities after PO placement, modifying and monitoring delivery schedules as per project requirements.
Correcting and amending the purchased orders.
Conduct Payment terms historical data and measure against Global T&C and identify the gaps for Payment terms improvement action.
Do a cash flow analysis of procure spend above $1m annually, reviewing the payment milestones from 3rd Party suppliers’ vs Customer’s payment milestones
Do any commodity price benchmark as and when required by SSM
November 2013 – November 2014
Company : Sofcon / Amec Foster Wheeler & Partners Engineering Company
Position : PMT Document Controller
Project : SADARA CHEM III / Propylene Oxide
Jubail 1 Kingdom of Saudi Arabia
Duties & Responsibilities:
Verifies history files and master drawings are current and accurate.
Responsible for maintaining files for Engineering drawings, Engineering Change
Orders, Site Instruction, Vendor’s Drawings and other related documentation.
Prepare drawings and document copies on copy equipment.
Responsible to update files of the latest revision of documents in record.
Responsible for organizing and distributing of all incoming/outgoing DSC transmittal correspondence letters, project documentation, filing, printing etc.
Maintenance of RFI, SIM, ARN, PDR hard and soft copies archives.
Filing and archiving documents in accordance with departmental & co. procedures.
Maintain and file documents in sequence of site instruction, request for information, request for inspection and discrepancy report by sub-contractor.
Maintain the full flow / control of documents as per ISO standard.
Performs other related duties and assignments as required.
Coordination of all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed
Coordination of all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Uploading and Downloading using WebDMS and Proofpoint application.
Document distribution by Transmittal System as per Document distribution Matrix of Hard copy and Electronic Document Transfer.
November 2011 – October 2013
Company : Saudi Binladin – Axal Arabia Construction Co. Position : Document Controller
Project : Saudi Arabia National Guard Housing
Dammam, (Kingdom of Saudi Arabia)
Duties & Responsibilities:
Responsible for the establishment of Document Controller Procedure. The document control procedure shall include document submittal and receipt procedure, secrecy observation procedure, document status indication procedure etc.
Ensure all submission are submitted in timely manner, appropriate approval / rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process.
Control of issue for receipt of all documents regarding in invoices.
Monitor and update any change and modification to the technical documents.
Highlight any deviation to Engineering manager for attention.
Preparing packing list.
Monitoring all in and out delivery note, credit transmittal and expenses’ transmittal.
Submit ting all the Reports on Weekly Basis, Monthly Basis, as per instructions
Establishing quality document system with the requirements of the international standard and project requirement
Correct filing, storage and retrieval of project documents
Recording all incoming and outgoing correspondences, drawings, MOM, other project documentation
November 2010 – October 2011
Company : Metal Services for Trading &Contracting Co. Position : Document Controller
Project : Dammam, Kingdom of Saudi Arabia
Compile and re-binding of Vendors final documents as per specifications.
Sorting and compiling engineering manual, certification dossiers, technical operating and maintenance manual as per engineering discipline.
Prepare and print copies of drawing and other documents required for tum-over.
Scanning of drawings and PDF renaming prior to uploading in the system.
Update indexes and revision of mechanical catalogue as per the instruction of Lead Document Control
Input document data into the standard registers to ensure that all information are accurate and up to date.
Effectively follow the company's standard operating procedures in submissions of documents.
Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the next department to avoid confusion.
Extend documentation support to other awarded major project.
EDUCATIONAL ATTAINMENT:
Diploma in Computer and Electronics Technology
Institution of higher education
Year Graduated
STI Marikina Concepcion
SY: 2006 – 2008
VOCATIONAL TRAINING COURSE:
MS OFFICE LEARNING CENTER
Advance MS Office
Year Graduated
Cubao, Quezon City Philippines
SY: August 2008 – September 2008
ARKICAD LEARNING CENTER
Basic & Advance AUTOCAD
Year Graduated
Cubao, Quezon City Philippines
SY: June – August 2008
SOFTWARE KNOWLEDGE
Windows 95/98/200/XP/NT/VISTA/WINDOWS 7 & 8, Office 2003/2007,2010/
SKILLS:
Knowledge in MS-Office (Word, and Excel), Windows Live, Networking and Computer
Troubleshooting, Scanning and Printing
Typing Speed – Ranges from 40-50 wpm
PERSONAL INFORMATION:
Date of Birth : August 06, 1984
Height / Weight : 5’4’’ / 105lbs
Marital Status : Married
Passport No. : P7965754A
Skype : mayamynextbaby
Home Location : Block 8 Lot 40 Jacinto Street, Liamson Subdivison San Mateo Rizal Philippines.
REFERENCES:
Aldrich Cabinian Gonzales
QA-QC Document Controller
ITS Middle East L.L.C / ADNOC Refining Crude Flexibility Project PKG#3
Mobile No: +971-*********
Email: adcpoa@r.postjobfree.com:adcpoa@r.postjobfree.com
Noel Montano Corsame
QA/QC Supervisor / Piping SI
ITS Middle East L.L.C / ADNOC Refining Crude Flexibility Project PKG#3
Mobile No: +971*********
Email: adcpoa@r.postjobfree.com
mailto:adcpoa@r.postjobfree.com
Louie Cao
QA/QC Techincal Support
Worley
Mobile No: +968-********
Email: adcpoa@r.postjobfree.com:adcpoa@r.postjobfree.com
I hereby certified that the above information is true and correct to the best of my knowledge and belief.
Herwell T. Allado
Contact this candidate