Executive Assistant/Office Manager

Jessica Briante

Summary:

I’m a dedicated professional with over a decade of experience driving and supporting critical business functions including C-level executive assistance, office management, business development, full lifecycle recruiting, marketing & social media.

Skill Summary:

Excel, Word, PowerPoint, Adobe InDesign, Adobe Photoshop, LinkedIn Recruiter, Applicant Tracking Systems, Social Media Marketing Campaign Management

Preferred Home Care of New York – White Plains, NY November 2018-February 2020

Preferred Home Care of NY is a fully licensed homecare agency offering HHA, PCA, PA and Skilled Nursing services as well as NY State HHA and PCA training.

Recruiter – In my role I’m was solely responsible for the recruitment of certified Home Health Aides and Personal Care Aides throughout Westchester County, NY.

Responsible for managing job board ads via online dashboards, attend job fairs/recruitment fairs throughout Westchester

Responsible for LinkedIn outreach and campaign management to build candidate pipelines.

Responsible for all aspects of stakeholder management

Collaborated with HR partners to successfully transition successful candidates through the onboarding process.

Participated in weekly “risk and readiness” meetings to ensure proper recruiter bandwidth allocation.

Sunshine Homecare Services – Carmel, NY November 2017-November 2018

Sunshine Homecare Services is a fully licensed homecare agency providing professional nursing to home companion services in New York and New Jersey

Recruiting / Marketing Executive – I was solely responsible for recruiting certified home health aides and personal care aides with a wide variety of experience and knowledge in the field of homecare.

Responsible for full lifecycle recruitment including utilization of in-house recruitment applications

Attend job fairs/recruitment fairs

Conducted face to face candidate interviews and assisted in the complex application process.

Partnered effectively with the HR/Coordination teams

Visit offices of physicians, long term care facilities, independent and assisted living facilities and other community resources to and generate referrals.

Trammell Crow Company - El Segundo, CA May 2012 – Sept. 2017

Trammell Crow is one of the nation’s oldest and most respected commercial real estate investment & development companies.

Executive Assistant/Associate – in my role at Trammell Crow Los Angeles I was solely responsible for providing administrative support to all levels of the company with primary emphasis on the company Principals. My responsibilities included:

Principal Support

Managed calendars, meeting organization, and travel for company executives.

Managed correspondence assigned special projects, and company event planning.

Monthly Expense Reports.

Coordination and interface with Principals’ boards and organizations.

Handled and screened incoming calls.

Office Support

Handled US Mail, Fed-ex, Messengers, drawing Reproductions.

Maintained Certificate of Insurance Log.

Help prepare Marketing & Investment Committee packages.

Maintained Office Calendar, important dates, vacations, etc.

Conference Rooms, book rooms, prepare for meetings, provide refreshments, clean up after meetings.

Responsible for office supplies – maintain supply room, order supplies as required.

Maintained Plan Room organization.

Marketing, Market Research, and Property Management Projects

Created Marketing Presentations and Proposal packages by overseeing tasks and contributions by team members.

Create graphics layouts, write, and edit text.

Create and manage Business Unit and project specific website content, interface with National marketing team in Dallas.

Provide real estate market research via CoStar, Real Capital Analytics, CBRE Economic Advisors and CBRE Market View. Provide reports and analysis as required.

Coordinate Property Management activities including hiring and overseeing maintenance and capital improvements contractors.

Accounting Support

Updated and maintained vendor database, obtained W-9 forms for new vendors and requested vendor numbers via online vendor maintenance website.

Organized supporting documentation to include filing, coding, scanning, and packaging documents for invoices.

Research issues relating to unpaid invoices.

Real Food Daily organic, vegan cuisine – Santa Monica, CA Nov. 2010 – Jan. 2012

RFD is a successful chain of high vegan restaurants in southern California owned by renowned chef Anne Gentry.

Head of Marketing & Communications – in my role at RFD I was tasked with creating a comprehensive marketing strategy that encompassed efforts in web marketing, email campaigns, social media, print, partner programs, community outreach, live events, and public relations.

Managed, maintained, and updated company website. This included a unique web campaign that encouraged aspiring web designers to submit layout ideas for the complete redesign of RFD’s website.

Created and oversaw RFD’s social marketing campaigns including Facebook & Twitter integration through the Hootsuite dashboard.

Managed blogs for RFD and Ann Gentry as well as monthly website updates through WordPress.

Generated bi-monthly email campaigns to RFD’s 15,000 subscribers utilizing popular tools like CoolerEmail and MailChimp.

Managed RFD sponsored community events providing marketing support and coordination with catering staff and the executive head chef.

Assisted in public relations marketing and event coordination to support the book launch of RFD’s celebrity chef, Ann Gentry, including daytime talk show “The Talk”, book tour, and internet bloggers tour.

Created marketing collateral to support in-store promotions and events using programs such as Adobe Illustrator and Photoshop.

Whole Foods Market – Sherman Oaks, CA Feb. 2009 – Oct. 2010

One of the nation’s leading supermarket chains focused on health & wellness

Marketing Supervisor – In my role at Whole Foods I was responsible for coordinating and executing all marketing activities for the Sherman Oaks market.

Coordinated with store manager and regional executives to establish quarterly and monthly objectives aimed at maximizing revenue and providing a higher quality shopping experience.

Rolled out all national and regional promotions with in-store signage, social media support including Facebook & Twitter, and in store & online calendars.

Worked closely with store trainers to educate team members on store promotions and team programs (Green Trek, Health Stars Here, etc).

Worked with vendor to arrange for hosted demonstrations and promotions.

Liaised between specific departments and vendors to ensure proper product ordering for demonstrations.

Worked closely with STL’s and ASTL’s to establish best practices.

Provided oversight of all sign making activity ensuring timely project delivery and strict adherence to monthly budgets ($2000).

Participated in store leadership group meetings to discuss in-store activity, new programs, and exciting changes within the company.

Contributed to Valley Metro Group brainstorming sessions to discuss marketing strategies, success stories, and gain knowledge.

Conducted weekly events to raise customer count, increase basket size, and create a buzz to educate customers about local vendors and programs including diet & gluten free specific events, cooking classes, and lectures.

Conducted demographic surveys to gain a further understanding of our customer base.

Partnered with community leaders, local businesses, and charities to organize events, fairs and incentive programs aimed at furthering Whole Foods standing in the community and increasing sales.

Visited competitors to comparison shop and assemble data on pricing, products, and specials.

Whole Foods Market Woodland Hills, CA July 2007 – Jan. 2009

One of the nation’s leading supermarket chains focused on health & wellness

Marketing Assistant: In my role at Whole Foods I was responsible for assisting the marketing manager in coordinating and executing all marketing activities for the Woodland Hills market

Supported marketing supervisor with store demonstrations and promotions

Worked closely with vendors to schedule daily demonstrations and maintain demo calendar

Put up monthly national sign packages and store literature (Be Good to Your Whole Body signs, Whole Deals, Delicious Deals, diet specific customer literature, store calendars)

Hosting Kids club events (geared to educate kids on organics, recycling, composting etc)

Host School Tours with local schools to educate classes on whole foods market

Report all budget related needs to marketing supervisor to ensure we stay at budget

Contact this candidate