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linkedin.com/in/santosh-kar-

*******8

GAURI S. KAR

Sr. Executive Assistant to CEO

+971-*********

adcorf@r.postjobfree.com

https://www.linkedin.com/in/gauri-

patil- 93835336/

Nationality:-Indian

Date of Birth:-14th May 1986

PERSONAL DETAILS

Post Graduate Diploma in

Business Management

(With Distinction)

July 2017 to July 2019

Welingkar Institute of Management- India

Post Graduate Diploma in

Regulatory Affairs

June 2014 to May 2015

Global Institute of Regulatory Affairs- India

Master Of Science

( With First Class)

June 2007 to April 2009

University of Pune- India

Bachelor Of Science

(With Distinction)

Jan 2004 to April 2007

University of Pune- India

EDUCATION

Strategic Planning

Communication Skills

Team Leadership

Liaison

Office Administration

Time management

Goal Oriented

PROFESSIONAL SKILLS

INTRODUCTION

ACHIEVEMENTS

Highly qualified, extremely competent & result oriented Executive Assistant with collectively 8 years of rich experience. Expertise in working within high pressurized environments, supporting to Directors & C-Suite Executives by performing various Office Management & Administration duties. Have worked with top Executives with various nationalities like Arab, British, Indian, Egyptian and German. Managing multiple schedules and maintaining effective communication across the team. Focused, consistent, punctual and reliable. Organized and trustworthy with confidential and personal information. Resourceful and independent problem-solver.

Prepared detail presentation report with proposal for establishment of De-addiction Center on behalf of Saudi German Hospital which was approved by Crown Prince of Ajman, Sheikh Ammar bin Humaid Al Nuaimi

Published an Abstract namely “Self-renewal and Identification of Hematopoietic Stem cells” in International Conference on Stem cells and Cancer-2011 journal. PROFILE

DUTIES:-

Adept at scheduling & organizing complex activities, meetings, preparing agendas, and following up on action items

Manage business travels, departmental activities & calendars

Arranging & coordinating events (meet & greet VIP guests)

Attending Executive meetings, record & distribute minutes of meetings

Conducting various research & analyzing data to prepare reports, documents & presentations

Monitoring and keeping track of all incoming & outgoing correspondence - followed- up on commitments

Planning, coordinating & executing specific projects; drafting correspondence & announcements

Driven and focused with proven excellence in written and oral communication and presentations.

AREAS OF EXPERTISE:-

Organizing Resources & Establishing Priorities

Travel and itinerary arrangements

Leadership - Staff Supervision & Development

Conflict Resolution

Heavy calendar management using outlook

Customer Service & Client management

Confidential Records Management

Preparing agenda, minutes of the meetings

Meeting Participation; C-Level Executive‘s Function

Senior Management, Suppliers & Clients liaison on behalf of C-Level Executives

Inventory Control & Expense Management

Business Development & Relationship Management

Project Management – Execute Multiple Projects & Assignments Simultaneously

Confidential Data Management

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Roles & Responsibilities:-

Manage and prioritize Executives schedule to ensure that their time is focused on critical, strategic issues

Coordinate communications, track and follow up on requests, and identify those of importance which require immediate attention

Perform a variety of accounting activities, such as preparing check requests, expense reports, purchase orders, and invoices

Maintain & filling of New Clients Agreements & KYC Documents in the systems for Organisation records

Ensure and maintain confidentiality of all communications and documentation

Providing administrative support including diary/calendar management, agenda preparation, arranging meetings, advising delegates of what they need to do prior to meetings, following up of action items, travel arrangements and communication aspects

Analyze monthly and weekly plans and determine required number of meetings, logistics, attendees, etc.

Preparation of minutes of meetings and ensure accuracy and timeous distribution

Produce documents, briefing papers, reports and presentations

Request necessary data from management so that reports can be compiled

Attend to phone calls, e-mails and messages

Arrange international and domestic travel of the top Executives

Assist and arrange Visa for top executives and Managers

Arrange functions and events according to the requirements

Send invitations to CEO’s / CFO’s invitees in advance

Make sure that all hotels, travel and forex arrangements are on track and arranged as requested

Keep up to date with new developments and changes within own area and organization

Participate in the generation of ideas and improvement opportunities

Greeting visitors and deciding if they should be able to meet with executives

Using various software, including word processing, spreadsheets, databases, and presentation software

Familiarity with current technologies, like desktop sharing, cloud services and VoIP

Assist with the recruitment process as necessary, shortlisting of candidates, follow up correspondence and preparation of offer letters

Current

Employer

EMIRATES HOSPITALS GROUP (DUBAI- UAE)

Position Sr. EXECUTIVE ASSISTANT

Duration Oct 2018 Till Present

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Roles & Responsibilities:-

Day to Day reporting to CEO and Chairman

Managing an active calendar of appointments, file expense reports, compose and prepare confidential correspondence

Arrange and coordinate Board meetings, including liaising with Board members and preparing meeting agenda with presentation materials

Organize business tours & logistical elements, manage domestic and international travel reservations

(scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

Handle and manage the administration team, streamlining work and improving the efficiency of administrative support for the site

Coordination with all department heads for Human Resource Planning, short listing candidates & arranging interviews with CEO

Leverage detailed knowledge of the company’s operations, policies, procedures and personnel to prioritize conflicting needs, manage matters expeditiously and proactively and follow through on projects to successful completion

Implementation of internal and external marketing strategies, worked on Website, social media, search engine optimization related activities.

Cultivate and manage relationships and communication within the organization and external clients on behalf of the CEO

Effectively manage a variety of special projects for the CEO, including projects which may have organization impact

Preparation of Business MOU and NDA

Worked on Affiliation model, PPP Model, De-addiction Model

Worked on Adolescence clinics, long term care, post- acute care models.

Developed Strategic Planning for Homecare/ Geriatric care.

Worked in the project planning for Vision 2030 of Saudi Arabia.

Strategies and plan developed for predictive models of healthcare mobile app for the company

Build business relationships with potential clients

Conduct industry and portfolio analysis to develop growth strategies with existing partnerships and identify new partnership opportunities

Last Employer

MACC INVESTMENTS LLC

(Saudi German Hospital’s Entity)

Position Sr. EXECUTIVE ASSISTANT

Duration Feb 2017 to Sep 2018

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Roles & Responsibilities:-

• Attending board meetings with proprietor, and preparation of minutes of meetings

• Contribute to meeting discussions as and when required, and advice members of the legal, governance, accounting departments of the implications of proposed policies

• Assisting proprietor to review annual financial reports and identifying factors related to loss and risk.

• Assisting proprietor to conduct annual internal audit within the organization

• Taking monthly feedback on financial statement from accounts department on behalf of proprietor.

• Maintenance of secretarial records, books and registers

• Being involved in risk management and corporate responsibility matters

• Promotion, formation and incorporation of companies and matters related therewith.

• Oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval

• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company director

• Identifying key performance objectives and needs by carrying out regular appraisals

• Maintaining meeting calendar and logistic of proprietor Roles & Responsibilities:-

Specialized in prepare of incident and accident report and compliance in terms of operation.

Product efficacy monitor as per given protocol.

Well verses operating protocol, standardization, calibration with third party of GLP, GCP, OECD and ICH.

Analyse and interpret the result for further clinical Studies.

Laboratory compliance with GLP (Good Laboratory Practice) and regulatory guidelines and assess their impact on Studies.

Maximize testing efficiency by streamlining analyses and documenting repeatable laboratory SOPs

Design and facilitate training of research technicians and student laboratory assistants.

Assured health and quality of laboratory animals in sterile environment for animal resource centre.

Operated under good laboratory practices (GLP) to measure air quality in various environments. I do hereby certify that the above information furnished by me is true to the best of my knowledge. Looking forward to get an opportunity to work in most professional & long leading organization where I can utilize my intellectual skill to perform & to develop my expertise as well as to achieve organization goal Place: Dubai (UAE)

Previous

Employer

JOSHI NAVEEN & ASSOCIATES

Position EXECUTIVE ASSISTANT

Duration April 2015 to Sep 2016

Previous

Employer

INTOX PVT.LTD, GLP Acclaimed CRO

Position STUDY DIRECTOR –RESEARCH SCIENTIST

Duration August 2010 to May 2014

Contact this candidate