Accounting Office Staff

Objective

Contribute to the growth and development of a company through education, training and development of strong team approach by delivering tools and processes to the business and its resources.

SUMMARY OF QUALIFICATIONS

Ability to present solutions that leads to a business objective.

Planning, Studying, and collecting data to determine costs of business activity such as raw material purchases, inventory and labor on jobs.

Analyzing changes in product design, raw materials, manufacturing methods or services provided, to determine effects on cost.

Maintaining Inventory and Cost Accounting System

Setup new Accounting Software & Inventory Systems

Highly trustworthy with executive matters – keeping confidences and being honorable in all affairs.

Responsible to review and audit transactions ensuring accuracy within the organization.

Fast learner, easily mastering complex software tools.

Conducts physical inventories and monitors cycle count program.

Reconciles finished goods inventories

Ability to assist in training and educating employees on software process and procedures.

PROFESSIONAL EXPERIENCE

Senior Construction Accountant- The Justus Companies 2017-Present

Senior Construction Accountant experience at the General Contractor level. Reporting to the Corporate Controller; manage a team including AP/AR, Payroll, Contracts and Subcontracts. The Senior Accountant responsible for managing the accounting department and prepare weekly/monthly financial reports to the Corporate Controller.

Construction and Operation Accounting

Tracking items against project budget for billing to owner and payment to subs/vendors.

Creating and importing spreadsheets, budgets and reports among the various software applications (Excel, Word, Timberline).

Communicating regularly with the Controller on status of projects, costs, changes, etc.

Working with office staff to coordinate copying, signing, notarizing and distributing of invoice and pay application coding.

Lien Waivers

AIA Forms/G702 & G703

Work with State on Hud Audits

Review a track all assets at each location.

Review a keep track depreciation assets at each location.

Review and work on all Personal Property Tax Returns.

Review and work on all 1099s.

Yearly Budgets

Accounts Receivable

Work with Project Managers to gather percent complete on budgeted items and prepare monthly construction draws.

Accounts Payable

Review with staff with correct coding of invoices before input.

All Accounts Payable duties for construction and some operation locations.

Review/approve cash requirements for weekly check runs.

General Ledger

Reconcile job cost to GL and other month and year-end standard practices.

Bank Reconciliations

Revenue Recognition review and reconciliation.

Preparing balance sheet reconciliations throughout the year and for year-end review.

Prepare WIP schedule and other supporting documents

Prepare monthly internal financial statements for management

Other Responsibilities:

Assist Project Management with advanced tasks such as submittals, RFIs, meeting minutes and the monthly requisition process, as needed.

Assist project team with closeout coordination such as the preparation and distribution of project punchlists, preparation of O & M manuals and archiving all project documentation

Perform special projects of a highly skilled nature.

Assist with the development and implementation of new procedures as designated by the Company.

Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts and purchase orders, and create and maintain paper and electronic project files.

Maintain and track project information in Timberline as required.

Follow up with subcontractors regarding project paperwork as needed.

Work with project team and manager(s) as directed to achieve departmental objectives.

Contract Accounting / HR 2014-2018

Accounting - Manage daily accounting activities and office operations.

Maintain Quick books accounting system and review bank reconciliations.

Analyze accounting records and financial statements.

Responsible for accounts receivable, accounts payable, billing and payroll.

Analyze & update standard costs in the bill of materials

Setup quick books & inventory system for the company’s

Prepare month end financial reporting package including accruals, closing /adjusting journal entries, trial balance and reconciliations.

Cook Heating & Air 2011-2014

Accounting - Manage daily accounting activities and office operations.

Maintain Quick books accounting system and review bank reconciliations.

Analyze accounting records and financial statements.

Responsible for accounts receivable & accounts payable

Analysis of Sales Margin Trends

Purchase parts for jobs & other expenses

Human Resource & payroll duties

Prepares asset, liability, and capital account entries by compiling and analyzing account information.

Maintains accounting controls by preparing and recommending policies and procedures.

Guides accounting clerical staff by coordinating activities and answering questions.

Reconciles financial discrepancies by collecting and analyzing account information.

Prepare month end financial reporting package including accruals, closing /adjusting journal entries, trial balance and reconciliations.

Computer Skills

Efficient with Microsoft Office Word, Excel, PowerPoint, Act, and Outlook

Efficient with M2Manage version 6.1, AS400- J.D. Edwards, Mapics, MAS 90 & Quick books, SMAC, Sage 300 CRE, RealPage, Procore.

Education

Associates of Science in Accounting/Management Vincennes University 1988

Professional Organizations and Other Achievement

National Associations of Professional Women

Alumni of University Of Vincennes

National Associations of Professional Women

National Associations of Notary

Homeowner Association Member

Heartland Crossing Crime Watch

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