Manager Office

IRFAN AHMED MALIK

Address: Jubail, KSA

Cell # 009**-*********

E-mail: ************@*****.***

Professional/ Career Objective

To become the part of a dynamic organization, work in a challenging environment, where I may contribute all my skills and expertise to raise organization to the height of success and as a whole groom and upgrade myself as well

Degree

Major

Division

Year

MBA

Human Resources Management

1st

2009

HSC

Pre-Medical

1st

2005

SSC

Science

1st

2001

ACADEMIC QUALIFICATION:

Interpersonal Skills

Wide experience of administrative management service.

Developed effective administrative and clerical procedures and practices.

Proficient in applying business and administration principles.

Established principles and processes in customer service and personal management.

Excellent communication and interpersonal skills.

Excellent financial, analytical, and writing skills.

Outstanding supervisory, communication and interpersonal skills.

Highly developed knowledge of management principles, Human Resources management.

Strong ability to manage conflicting and changing priorities.

Established organizational skills.

Good judgment, tact and discretion.

Ability to work in pressure.

Experience 1

Siemens Engineering Company Pakistan(Mar, 2010-Aug, 2012)

Position- Admin/HR Executive

To assist Manager HR in hiring procedure and assessment methods e.g. designing job advertisements, developing competency criteria and effective selection process in coordination with different departments.

To carry out orientation of employees of junior and senior management staff.

To assist Manager HR in planning and organizing of the training activities of the firm.

To develop, conduct and organize in-house training programs for junior management staff.

To assist Manager HR for the implementation of Performance Appraisal System according to the Company Policy.

To develop, improve and communicate HR policies and procedures to employees.

To carry out and maintain all record of internal and external correspondence.

To carry out Surveys and Research studies related to human resource management in the organization.

To maintain employee related record in ERP (SAP), HCM Module and to generate different reports for decision making purpose.

Managing Administrative & HR team incl. Maintenance personnel & Security staff.

Check daily attendance of employees

Providing assistance to the Manager for smooth operations.

Knowledge of dealing with office administrative matter i.e. general purchases, company asset maintenance, pool cars management and daily routine tasks/security issues.

Involvement in all aspects of HR management.

To keep update record of Diesel, Generator running and bring Diesel for Generators

To prepare Fuel Consumption report monthly basis.

To Maintain Service/Repair all Company vehicles in coordination of Drivers.

To check water and arrange Tankers as well.

To supervise and look after Carpentry & civil works after approving the projects.

To attend workers complaints for Transportation and solve within policy.

Experience 2

Zeal Pak Cement Factory Hyderabad Pakistan (Oct, 2012- Mar, 2015)

Position- Administrative Assistant

Manage administrative function and establish internal administrative systems and controls.

Contribute fully to implementation and oversight of administrative assistance to partners in the area of management.

Ensure the smooth operations of the janitorial staff

View and assess potential office space according to pre-determined criteria

Arrange for furnishings, fittings, and equipment

Arrange for installation of telephones and other utilities

Maintain office records.

Act as focal point for suppliers or service providers for procurements and repair & maintenance activity.

Take initiative on cutting costs without compromising quality.

Manage human resources policies and procedures, including salary reviews, provident funds

Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office. Arrange for repairs as necessary.

Facilitate/oversee procurement process

Establish systems to facilitate efficient vehicle use and proper maintenance.

Assist the Admin Manager in developing the quarterly work plan

Assist with Human resources department for payroll of contract employees.

Undertake any other activity that contributes to the smooth running and development of the company.

Process bills for payments.

Prepare purchase orders for office and other equipment required to Head Office and other projects.

Communicate with different branches for necessary follow up.

Prepare notes for utility bills.

Experience 3

Cesvi INGO Islamabad (Apr, 2015- June, 2018)

Logistic Officer

Cesvi Head Office Islamabad (Pakistan)

guidance and supervision of the Project Manager (PM) I am in general,co-ordinate all the activities related to:

The record and update of rent and utility contracts

The inventory and tracking of furniture and equipment

The procurement of goods, consumables, equipment, services, including the movements and accommodation of visiting staff and the execution of any other tasks necessary for the general management of the base office

The delivery of goods and information from base office to field office and vice versa

The support to the PM in the preparation of procurement documents (Request for Quotation, tender dossiers, evaluation grids, evaluation report).

The relation with local suppliers and contractors

The preparation, update and record of contract

The preparation and issue purchase orders, in close co-ordination with PM and the Finance Unit for the verification of the financial coverage of each issues

The receipt, storage, issue and distribution of goods procured. According to the implementation plans

The planning and management of goods distributions, including, when necessary the organization of the loading/unloading operations, the transportation, the preparation of the distribution site and the supervision of the “distribution team”

When requested, the quality check and the issue of acceptance certificates for the goods received

The update and record of the procurement register (contracts, purchase orders, payments, etc) and the regular communication of this information to the administration and the project management.

TRAININGS:

6 Weeks Internship in National Bank of Pakistan Hyderabad

Participation in Grand Workshop on

Time Management

Leadership

Entrepreneurship

University of Sindh Jamshoro 2008

PERSONAL MATRIX

CNIC: 41204-8760147-9

Passport No: QT1161472

Iqama No: 248-***-****

Religion: Islam

Nationality: Pakistani

COMPUTER SKILLS

Ms Office

MS Excel

MS Powerpoint

Software installation

Ms Windows

Internet Surfing.

LANGUAGES

English

Urdu

Contact this candidate