M. Victoria Love

Oceanside, CA *****

760-***-**** cell

e-mail: adcmfr@r.postjobfree.com

Objective:

Legal / Executive Assistant and California Notary Public with solid experience in support of lawyers and C-level executives. Major strengths in organization, detailed verbal and written communication skills and all aspects of personalized domestic and international travel arrangements. Exercises exceptional judgment and works independently. An organized, dependable professional who takes pride in her work. Bilingual (speak, read, write fluent Spanish.)

Employment History:

Moody National Companies – Carmel Valley/Del Mar

Executive Assistant, Office Manager, California Notary Public 2018 – Present

Prepared organizational documents and charts, maintaining all charts for Moody entities and audit. Obtained good standing certificates, qualifications, and legal documents/forms and files;

Researched questions with secretary of states, and drafted documents as necessary;

Prepared TIC forms for filing including amendments, dissolutions, filings, and reinstatements;

Maintained calendar and advised regarding upcoming deadlines;

Responded to and addressed investor questions/concerns and responded via email and phone calls;

Notarized agreements and documents for the general counsel as required;

Researched and booked travel airfares with corresponding itineraries, agendas, and scheduled flight check-in times on calendars. Worked with Marketing Coordinators as needed to complete confirmations;

Assisted Director of Broker/Dealer Investments with Moody University invites, email distributions, and special projects as assigned;

Prepared check requests for filing fees, and follow-up, research, and request invoice payments with accounting;

Obtained, confirmed and provided all EIN’s for Moody entities and worked with accounting to process issues;

Liaison for investor questions/concerns, invoices, ordering registered agent services and projects;

Received, organized and forwarded all invoices document docketing;

Submitted repair and maintenance issues or requests on Realty Income (landlord) service portal for the office. Emailed/appraised office team of any scheduled facility changes or repairs;

Ordered and received snacks, beverages, water service delivery, etc., and maintained supply levels for the office via Office Depot, ReadyFresh, and/or local vendors like BevMo and Vons/Pavilions;

Submitted repair and maintenance issues or requests for office printer/copier to ensure ongoing printing and scanning capabilities; and

Processed Federal Express shipments to include proper packaging, drop-off and receipt of packages for the office.

Center for Plant Conservation (CPC) – Escondido (San Diego Zoo Global)

Executive Assistant to President/CEO 2016 – 2017

Supported President/CEO of non-profit organization, 25 Board members, 2 Vice Presidents, and office team;

Created and maintained SOP’s from daily tasks to ensure streamlined processes were adhered to;

Event planning for Board and National team meetings with 100+ attendees within budgets, which included site visits and constant communication with vendors;

Processed incoming checks and PayPal donations in Raisers Edge (donations database software), reimbursements and accounting expenses in Concur, and ordered supplies in Coupa; and

Interfaced with personnel across San Diego Zoo Global on administrative matters, meeting scheduling in Outlook including conference calls in all time zones for 10+ attendees.

Foley & Lardner, LLP – Carmel Valley/Del Mar

HR Administrative Assistant III 2015 - 2016

Provided support to Office Administrator (OA) in Human Resources and performed on-boarding tasks for the firm;

Processed incoming resumes and applications, interview scheduling, phone screening and reference checks;

Coordinated with OA in setting priorities for team cohesion and efficient use of administrative assistance;

Entered data in HRIS system (UltiPro and HRLink) providing day-to-day user support and troubleshooting of system issues and maintained personnel and benefits files;

Coordinated annual company events/parties, spearheaded initiatives for employee morale projects and activities;

Updated employee files to document personnel actions and to provide information for payroll and other uses;

Examined employee files to answer inquiries and provided information to authorized persons;

Processed requests for employment verification and HR related check requests and expense reports;

M. Victoria Love

Page two (continued)

Content manager for Sharepoint (firm website) and performed as editor for the quarterly newsletter;

Generated personnel reports when requested from various departments and filed Workers’ Compensation claims;

Safety Committee member: researched seminar options based on training assessments; and

Ordered and tracked milestone anniversary gifts/rewards for employee recognition program.

Luce Forward Hamilton & Scripps, LLP; McKenna Long & Aldridge, LLP; and Dentons

Firmwide Marketing Assistant (San Diego) 2007 – 2015

Legal Secretary Floater (San Diego) 2006 – 2007

Legal Secretary to Partner in Charge, plus 2 Partners and 2 Associates (Del Mar) 2004 - 2006

Firmwide Marketing Assistant in support of lawyers, Marketing & Corporate Business Development matters;

Coordinated large (300+ attendees) and small events, planning/hosting guests and VIP clients, MCLE accreditation, sponsorship and logistics of internal seminars, conferences, and other events;

Point person for designated subgroups, drove targeted initiatives and business plan development;

Database Management: CRM-Data Steward for the firm's Interaction database;

Preparation and distribution of electronic communications, inventory tracking, meeting planning, invoice processing, budgets, expense reports, and research/dossier preparation;

Business Corporate/Transactional experience: Opened new client/matter files, process conflict interest checks, prepare files for closing;

Established and maintained calendars and deadline reminder systems utilizing master calendar;

Transactional experience in mergers and acquisitions, securities, corporate and venture capital financing;

TriCity Medical Center - Oceanside, CA 2002 – 2004

Unit Secretary, Outpatient Rehabilitation

Processed daily billing/data entry for Physical and Occupational Therapy services in Affinity software;

Assisted supervisor, receptionist, and therapists with all office operations and Spanish translation for patients;

Back-up receptionist, received/coordinated incoming and outgoing heavy volume telephone calls;

Scheduled appointments, faxes, therapy orders, insurance authorizations, co-payments, drafted correspondence and forms/word processing;

Processed requests for RX prescriptions, work orders, social services requests, copying and medical records; and

Monitored inventory and ordered departmental supplies.

Callaway Golf Company - Carlsbad, CA 2000 – 2002

Executive Assistant to Executive Vice President, Chief Marketing Officer

Prepared reports, graphs/related materials, researched, compiled and arranged data for presentations;

Managed written and verbal inquiries by researching, compiling and summarizing information, formulating and delivering effective responses for internal and external customers;

Facilitated hiring process activities within Marketing & Advertising department;

Scheduled interviews, travel, documentation, housing and expense reimbursements;

Proofread materials ensuring accuracy, neatness, correct punctuation & grammar, and recommended changes;

Coordinated domestic & international travel arrangements and itineraries, follow-up expense reimbursements;

Planned/scheduled meetings and events and maintained calendars; and

Screened calls and e-mails, prioritized mail, maintained follow-up system for completion of tasks and projects.

Education:

Mira Costa Jr. College – Oceanside and Cardiff, Calif.

Coursework toward AA degree, Business Administration

Human Resources Certificate Program (April 2016)

Southwestern Jr. College - Chula Vista, Calif.

Accounting, Bookkeeping, Business and General Education courses

Software/Machine Experience:

PC Proficient/Internet MS Word, Excel & PowerPoint LexisNexis

Spectrasoft & Affinity Visio 5.0 AS 400

LexisNexis Interaction 10-Key Adding Machine (by touch) Interaction CRM database

DocuSign 65 WPM typing speed Outlook & GroupWise

Dun & Bradstreet Chrome River/Concur & Coupa FileSite management

Excellent references available upon request.

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