JANIS FRANCIS

Niles, IL *****

adcmbi@r.postjobfree.com

www.linkedin.com/in/jlfrancis

EXECUTIVE / ADMINISTRATIVE ASSISTANT

Key strengths:

C-Level Executive Support • Administrative Skills • Microsoft Office/Computer Expertise Specialist • Meeting Planning • Business Correspondence • Calendar Management • Travel Arrangements • Detailed/Organized

TECHNICAL & COMPUTER SKILLS

Areas of expertise: Microsoft Professional Office (Certified Expert in Word, Excel, PowerPoint; Advanced Level in Publisher, Outlook, Lync; Basic Level in Visio, Access, Project); Microsoft Windows SharePoint/Share Drive/OneDrive; Skype For Business; Drop Box; Natural Insight Workforce Management Software; Concur Travel/Expense Reporting System; ADP Payroll Management; Oracle Expense/Time Reporting System; Kronos Workforce Timekeeping; Ariba Spend Management; Identity Manager System; Goldmine Contact Management; Salesforce (ERM/PRM software); Mail Chimp; AS400; PeopleSoft; Lotus Notes 7.0; Adobe Acrobat Professional Standard 9.0; Bill Quick.

PROFESSIONAL EXPERIENCE & ACHIEVEMENTS

Executive Administrative Assistant January 2018 – February 2020

INDUSTRIAL LOSS CONSULTANTS, INC. – Elk Grove Village, IL

Provide administrative support to the President & Vice President of ILC; President, CFO, COO of Graphic Innovators Inc.

Experienced in documents, presentations, spreadsheets, domestic travel arrangements, data management, creating correspondence, creating and editing PDF documents, extensive calendar/scheduling management; meeting planning duties; input consulting expenses and time into Bill Quick.

Read and format technical reports, correcting grammatical errors for ILC Consultants; issue reports to insurance adjusters and clients.

Assist Accounting and Human Resources (Graphic Innovators) with data entry, spreadsheet reports and other tasks.

Assisted Marketing with Sales Force data entry client data base, created mailing campaigns in MailChimp, created marketing reports in Excel, and sales presentations in PowerPoint.

Set up new files for accounting and consultants in Bill Quick; update department billing spreadsheet and related marketing reports. Created complex spreadsheets, reports, presentations, and other documentation and distributing reports to management; other duties as assigned.

Executive / Administrative Assistant (Contractor) January 2016 – December 2017

TEMPORARY/CONTRACT-TO-HIRE EMPLOYMENT AGENCIES (Cook County, IL)

Provide administrative support to C-Level Executives from Director level to Presidents at various contract assignments.

Experienced in documents, presentations, spreadsheets, domestic and international travel arrangements, data management, filing, document control, scanning, printing, proofreading, creating correspondence, creating and editing PDF documents, etc., extensive calendar and scheduling management; meeting planning duties. Coordinate special events for corporate functions (i.e., company outings, off-site meetings, etc.).

Responsible for maintaining office equipment, ordering office supplies and other stationary items; approving time sheets and payroll through ADP Payroll Management System; expense reports through Ariba Spend Management and Concur Travel/Expense Reporting System.

Demonstrated ability to quickly learn organizational processes, workflows, policies and procedures of various companies; handled a wide range of administrative support and office management functions for various clients; developed PowerPoint presentations and reports that were praised for their quality, comprehensiveness and timeliness. Created professional Publisher brochures, flyers, etc. that were praised for their professional creativity.

Retail Program Coordinator/Administrative Assistant August 2014 – December 2015

AMS RETAIL SOLUTIONS (ROBERT BOSCH TOOL CO.) – Mt. Prospect, IL

Provided administrative and technical support to the Bosch Power Tools Director of Retail Sales, Bosch Power Tools Regional Directors, AMS Territory Pro Business Managers and Bosch Key Account Managers.

Created complex spreadsheets and presentations’ maintained confidential and sensitive records, documenting and distributing reports to management; other duties as assigned. Administered demo tools program, ordering and maintaining records, process and track demo tool request.

Responsible for ordering uniforms, promotional items and business cards through Iron Mountain/Standard Register. Responsible for creating purchase orders and maintaining invoice record spreadsheet. Worked with other business units to ensure the Retail Sales team and the Territory Pro Business Managers had the necessary tools and literature required for store events; created monthly newsletters for Home Depot and Lowe’s Key Account Managers.

JANIS FRANCIS adcmbi@r.postjobfree.com

Executive Assistant/Sales & Marketing May 2013 – June 2014

LECHNER AND SONS UNIFORM RENTAL COMPANY – Mt. Prospect, IL

Provided administrative and technical support to the Sales Director, Sales Reps, Office Manager, Service Director, Plant Director, the President and the CEO.

Created PowerPoint presentations, proposals, contracts, Word letters, memos, Excel spreadsheet, sales brochures and flyers utilizing Publisher. Created Policy Procedure manuals for all departments. Pulled reports from Route Manager and GoldMine weekly.

Maintained and updated the Lechner and Sons Uniform Rental Company website. Maintained and ordered supplies for all the office equipment; performed general administrative duties as needed.

Executive/Administrative Assistant (Contractor) August 2008 – May 2013

TEMPORARY/CONTRACT-TO-HIRE EMPLOYMENT AGENCIES (Cook County, IL)

Provide administrative support to C-Level Executives from Director level to Presidents at various contract assignments.

Administrative Assistant/Business Review Consulting April 2006 – August 2008

SYSCO FOODSERVICE-CHICAGO, INC. – Des Plaines, IL

Provided administrative and technical support to the Manager/Business Review Consulting, assisted two Business Consultants and Culinary Chefs, the Director/Business Development and Development Specialists.

Created PowerPoint sales presentations, proposals, contracts, Word letters, memos and Excel spreadsheets; pulled reports from Business Objects, SUS/AS400 and SOLAR; tracked Paid Time Off vacations and maintained spreadsheet; maintained Business Reviews, managerial calendars and created appointments; meeting planning duties; assisted with Serv-Safe sanitation classes; performed general administrative duties as needed.

Administrative Assistant/Category Management August 2004 – March 2006

UNITED STATIONERS SUPPLY COMPANY (ESSENDANT) – Deerfield, IL

Provided administrative and technical support to the Vice President/United Brands-Universal Products, Vice President/Office Products and Vice President/Furniture and their Associates.

Created sales presentations, letters, memos and spreadsheets; inputted and tracked expense reporting items; tracked time off reporting spreadsheet; Set up new hires with computer and desk orientation; air travel and hotel accommodations; maintained calendars and created appointments; meeting planning duties; other general administrative duties as needed.

Executive Assistant October 2002 – June 2004

HSBC TECHNOLOGY & SERVICES – Mt. Prospect, IL

Provided administrative and technical support to the Senior Director and six of his direct reports; assisted the other administrative assistants as needed.

Created sales presentations, letters, memos and spreadsheets; tracked salary detail reporting spreadsheet; Maintained Statement of Work reports; set up new hires with computer and desk orientation; air travel and hotel accommodations; maintained Senior Directors’ calendars; other general administrative duties as needed.

Executive Assistant/Sales & Marketing-Foodservice November 1997 – Feb. 2002

DEAN SPECIALTY FOODS GROUP (div. Dean Foods) – Rosemont, IL

Provided administrative and technical support to the Vice President/Sales & Marketing-Foodservice and 26 Sales Managers. Assisted with the Executive Secretary in Green Bay, WI as needed.

Created and developed general company sales presentations and business reviews; Create special sales tools for sales meetings (i.e., presentations, overheads, etc.), meeting planning duties; mass mail-merge letters; air travel and hotel accommodations for the Sales Department; request reports from AS400 system and incorporated them into Excel spreadsheets and PowerPoint presentations; other general administrative duties for the inside and outside field sales staff.

EDUCATION

Lake View High School Graduated / Diploma

Chicago, IL

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