Sharon L. James

*** ****** ******, *******, ** **589

adcm8q@r.postjobfree.com

Ph: 707-***-****

PROFESSIONAL EXPERIENCE

Golden Gate National Parks Conservancy, San Francisco, CA January 2020 – Present Facilities Coordinator - Office Assistant

• Research equipment specifications and lifecycles

• Process payment requests in a timely manner and track expenses

• Maintain up-to -date Outlook Contacts and perform data entry

• Efficiently and effectively organize and maintain hard files

• Collect records and drawings for each building to scan electronically and file

• Format monthly report to stakeholders, as needed

• Organize meeting and take meeting minutes.

• Assist in graphic production of Facilities Department publications and materials

• Assist with project management, as needed

• Answering emails and corresponding, following up with emails and vendors

• Filling out invoice payment request forms

•

Macias Gini and O’Connell (MGO), LLP, San Francisco, CA September 2019 – December 2019 Senior Administrative Assistant

• Taxation, Finance, Assurance Service Line maintain accounting functions, order supplies, plan company and client events, and payroll records for areas assigned

• Develop, analyze and interpret statistical and accounting information

• Record daily business and advice the management about accounting principles, practices and procedures along the guidelines established by the firm and current laws

• Supervise Administrative Staff - Good decision-making abilities, excellent verbal and written communication skills, strong problem-solving and analytical skills, and proven leadership skills

• Multi-tasker, working well under pressure and keeping up to date with area-specific business ethics, legal documents and accounting trends, applications and programs

Miller Kaplan Arase, LLP, San Francisco, CA December 2017 – July 2019 Senior Administrative Assistant

• Maintain accounting and payroll records for areas assigned

• Develop, analyze and interpret statistical and accounting information

• Record daily business and advice the management about accounting principles, practices and procedures along the guidelines established by the firm and current laws

• Supervise Administrative Staff - Good decision-making abilities, excellent verbal and written communication skills, strong problem-solving and analytical skills, and proven leadership skills

• Multi-tasker, working well under pressure and keeping up to date with area-specific business ethics, legal documents and accounting trends, applications and programs Ostgren Associates, San Francisco, CA December 2016 – December 2017 Office Manager

• Support President and C-level Engineers, Analysts administrative and clerical.

• Heavy calendaring including international travel. (across multiple time zones)

• Coordinated required training, data entry to maintain the consumer databases and other needed documents

• Coordinated efforts with Billing Supervisor, and Program Managers to ensure that CAD data base is consistent with billing data.

• Performs clerical secretarial support to the Architect/Drafter/President.

• Assists Architects/Drafters in correspondence with clients.

• Created invoices for clients.

• Printed architectural drawings in CAD for architect.

• Provide hospitality for guests and meetings.

• Posts/ Maintain accounts payable/ receivable computed by payroll data.

• Create spreadsheets, reports, proofread signature requests, prepared routine correspondence via email, & PP presentations.

• Operate the Front Desk and Served as a liaison between executives, managers & visitors.

• Research and fulfill information requests from internal & external business contacts.

• Arrange/Set-up new hires, computers and/or add software.

• Assists VP with RFP’s (Request for Proposals)

Sharon L. James

325 Sawyer Street, Vallejo, CA 94589

adcm8q@r.postjobfree.com

Ph: 707-***-****

Lazard Investment Banking, San Francisco, CA May 2016 – July 2017 Senior Administrative Assistant

• Supported (11) C-level Managing Directors/ Analysts administrative and clerical.

• Heavy calendaring including international travel. (across multiple time zones)

• Managed heavy flow into inbox emails including drafting and correspondence

• General reception, including answering and screening telephone calls, greeting clients and guests.

• Alert C-level Executives/manager about cancelations or new meetings.

• Researched & investigated procurement - getting the best deal - office day to day items, travel, accommodation, shows and conference procurement.

• Processed and applied cash receipts and deposit funds to the bank post office etc. SKILLS

• Proficient in CMMS (computerize maintenance management system) Outlook, Salesforce, QuickBooks, Sage, Maintenance Connection and Microsoft Suite; Excel, Word, PowerPoint, Web - EX, Zoom Conference Scheduling.

Contact this candidate