Office Staff

OBJECTIVE: To join a great company for which I can apply and grow my HR and Office Management knowledge.

Arcadis, Chicago, IL (3/17 – Present)

Office Administrator

Lead Anchor/Office Administrator; work with office staff/clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; disseminating messages to office staff as appropriate.

Oversee office inventory by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items.

Maintain and manage local office overhead budgets, explain variances. Work with Location Leader to review office budget as needed.

Manage administrative office procedures/functions; proactively explores opportunities to add value to the office and staff.

Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation;

Onboarding of new hires and exiting of staff ensuring all needs are met. Local liaison between HR and the local office communicating Arcadis policies/procedures.

Coordinate office events & meetings including catering, travel arrangements and conference room scheduling as needed.

Compose and deliver presentations to staff at all different levels.

Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain).

Admin Supervisor (3/17-4/18)

Supervise administrative team (6) in home office and other regional offices. Mentor and train administrative staff in basic budgeting and overhead related activities.

Provide guidance to administrative/office staff with document formatting, proofreading and editing documents and proposals as needed.

Hitachi Consulting, Chicago, IL (11/14 – 2/17)

Human Resource Office Partner (HROP)

Facilitates new hire onboarding; completion of I-9 paperwork and collection of employment forms for new hires; manages employment re-verification reports

Supports the exit process for departing employees

Point of contact for questions regarding company policies, procedures and company specific tools and systems

Assists HR department with Career & Performance Management (CPM) process and Group Annual Review Meeting

Provides support for corporate Human Resources initiatives

Assists national and local campus recruiting teams with on-campus recruiting events and in-office interviews

Assists recruiting managers with interview scheduling and the coordination process for experienced hires

Partner with geography leader to support the local culture and community needs of the employees

Assist with planning and logistics of quarterly meetings, local geography social events, culture and community activities, and organization events

Distributes geography communications (i.e. weekly updates) and maintains the geography/local office SharePoint site

Manages office supplies and handles incoming vendor invoices. Includes, handling the reconciliation and submission of office AMEX / Diners Club charges to accounting

Act as a liaison with Hitachi Consulting corporate office, local office building management and outside vendors

Provides administrative support to executive-level leaders (i.e., Executive Leadership Team and 1 level below) and backfill for other office support positions within the office/geography, when needed

Four Winds Casino Resort, New Buffalo, MI (04/14-11/14)

Scheduling Clerk

Assist employees with scheduling concerns with days off, vacation request, special time starts, etc.

Maintain department files ensuring accuracy, timeliness and confidentiality.

Reconciles employee hours daily, utilizing timekeeping system including daily sign-in sheets and early outs.

Keep accurate records of sick calls and late call in accordance with department policy and procedure.

Assist department managers and Director with administrative responsibilities.

Work closely with Human Resource to keep track of Table Games employees FMLA and PLOA.

DirectBuy, Merrillville, IN (06/10- 04/14)

Price Integrity Analyst (11/11- 4/14)

Research and analyze pricing discrepancies to ensure all franchise/corporate clubs and corporate members in US and Canada receive lower than retail pricing.

Price Integrity Liaison between corporate clubs and suppliers to provide feedback and response on pricing issues.

Develop more efficient methodology with management to resolve pricing issue and render better customer service to members and clubs.

Generate monthly and quarterly pricing analyst reports of concession offers and pricing discrepancies

Spirit Team Committee member; organized three major annual fundraisers for company, resulting in donations to Make-A-Wish, American Red Cross, Boys & Girls Club and City of Hope.

Merchandising Administrative Assistant (6/10-11/11)

Assistant to Merchandising department; Merchandising Vice President, five Directors and Office Manager

Coordinator for the Canadian Direction magazine, coordinating from first draft proofing process to distribution

Point of entry coordinator for prospective vendor eligibility

Coordinate sales and oversaw production of monthly four-page DirectBuy Club flyer for US and Canada clubs.

Blue Chip Casino, Michigan City, IN (03/09-05/10)

Beverage Server

Duneland School Corporation, Chesterton IN (08/08-09/09)

Secretary / Instructional Aide (08/09-09/09)

Secretary to Speech and Debate Department at Chesterton High School

Handle all cash for department fundraisers and files

Other duties included: substitute teaching as needed, hall monitor and after school detention duties

Teacher Substitute Coordinator (08/08-06/09)

Securing and tracked all substitute positions for all schools in the Duneland School Corporation

Faxed all schools their daily call off sheets and availability for substitutes

Update daily calendars for all substitutes and teachers as needed

Levin Tire Centers, Highland IN (02/07-06/07)

Human Resource Director

Handle all aspect of the Human Resource department

Interview candidates for all positions within operation

Conducted personality profile testing

Coordinate employee benefits

Maintained vacation and sick time in ADP and facilitated Workmen’s Comp claims

Assisted Owner, GM and A/R Dept.

Michael Page International, Chicago, IL (05/05-01/07)

Administrative Assistant

Assist Chicago Office Director, Consultants (10) and Managers

Coordinate travel arrangements for consultants and directors

Reception duties; answer main phone lines and greet candidates and clients

Enter candidate information into profile database; general information, and download resume

New hire paperwork; tax forms, insurance forms, company specific forms, and building access forms

Worked with remote IT department to implement all electronic office equipment

Cancer Health Treatment Center, Valparaiso, IN (08/04-12/04)

Medical Secretary

Reception Duties; answer all incoming calls, taking messages, greeting patients, and filing

Schedule patients’ appointments, cat scans and admit patients to the hospital if needed

Set up new patient intake, insurance and HIPPA forms

Before 2004 Career History Available Upon Request

EDUCATION

Sawyer College, Merrillville, IN (10/02 -04/04)

Associates of Applied Science, Medical Office

Administration

GPA 3.45, Honor Roll, Dean’s List

Sawyer College, Hammond, IN (07/98-07/99)

Certificate, Business Administration

GPA 3.07, Honor Roll

PROFESSIONAL QUALIFICATIONS

Microsoft Office Specialist, Certified Microsoft Word,

Sawyer College, Merrillville, IN “03”

Access and PowerPoint 2000

Certified Notary Public April 2019 -April 2021

Cook County, IL

PROFESSIONAL SKILLS AND PROGRAMS

Microsoft Excel

Microsoft Outlook

Typing 70 WPM

SharePoint

Price Manager

Taleo

Jinzai

Lawson

Oracle

Skype For Business

Vision

Teams

ADP

COMMUNITY AND VOLUNTEER WORK

Duneland Relay For Life (2009-2014)

Relay For Life Committee Member

On-site Entertainment Chair (2013 & 2014)

Worked with community businesses and organization to provide diverse entertainment for guests of all ages and abilities for 16-hour annual American Cancer Society fundraiser

Parade Committee Chair (2012)

Organized 24-unit Relay Parade through downtown Chesterton to precede 2012 Relay.

Relay for life Team Captain (2009- 2014)

Organized a team for family and friends that raised over $14,000.00 in donations for the American Cancer Society.

Pack 924 Cub Scout (2008-2011)

Pack Treasurer

References Available upon Request

Contact this candidate