Christine Spencer

**** ***** ******* ****** #**** • Chicago, IL 60616 / Tel:312-***-**** /adcl0p@r.postjobfree.com

QUALIFICATIONS SUMMARY

Detail-oriented and highly organized executive assistant well-versed in providing seamless support to C-level executives, Ensures overall organization smooth executive office operations including staffing personnel, administration and project management.

EDUCATION

Masters of Arts in Applied Professional Studies, DePaul University, Chicago, IL, 2012

Bachelor of Arts in Public Relations/Marketing, Columbia College, Chicago, IL, 1992

Leasing Agent Certification Course, Chicago Association of Realtors, Chicago, IL, 2020

CAREER HIGHLIGHTS

GCM, GROSVENOR 8/2019-1/2020

EXECUTIVE /PERSONAL ASSISTANT TO VICE CHAIRMAN

Provided support to principal in a hybrid role: 90% Personal Assistant and 10% Executive Assistant.

Provided administrative support to company and personal support to Vice Chairman and family.

Oversaw maintenance and preservation of personal properties in Chicago and California.

Planned and supervised all personal travel arrangements including air travel (commercial and private), ground transportation and accommodations for Vice Chairman and family.

Arranged all meetings both business and personal.

Managed charitable donations.

Involved in the coordination of sensitive correspondence, reports both business and personal.

Assisted Vice Chairman with family trust.

Reconciled all credit statements, health care bills for principal and family.

Worked closely with house staff in both Chicago and California.

THE FELLOWSHIP 10/2017-7/2019

SENIOR EXECUTIVE ASSISTANT TO FOUNDER AND PRESIDENT

Oversaw the Executive Office of the President. Serves as confidante and right hand to the Founder/President. Supported the company’s functions according to circumstances and needs.

Served as an advisor to the Founder/President.

Assisted the Founder in facilitating effective decision-making.

Participated in regular meetings with Senior Leadership.

Assessed the inquiries directed to the Founder, determined the proper course of action and delegated to the appropriate individual to manage.

Ensured all staff issues were addressed properly, efficiently and judiciously by collaborating with Human Resources.

Managed the Board of Directors by working closely with Board Chair on meeting logistics and board communication.

Served as the event coordinator for the organization’s first formal gala of 700 people at Mar-a-Lago Club.

ROOSEVELT UNIVERSITY 8/2015 – 10/2017

SENIOR EXECUTIVE ASSISTANT TO THE PRESIDENT

PRESIDENTIAL EVENT SPECIALIST

Relieved the President of operational and administrative details and performed administrative functions that required a thorough knowledge of University policies, procedures, operations and an understanding of the University’s mission and role within the community.

Promoted a positive image of the University by greeting and receiving visitors to the President’s office.

Was the liaison between the President and other University administrators.

Facilitated the planning of Board of Trustees meetings along with all communications to the Trustees.

Coordinated all Presidential Events (Inauguration Dinner, University Holiday Parties, Donor/Trustee events).

Calendar management and travel coordination for the President.

Drafted correspondences on behalf of the President.

Oversaw the management of the President’s office.

SAC WIRELESS (A NOKIA COMPANY) 10/2014-8/2015

EXECUTIVE ASSISTANT TO CEO / BOARD RELATIONS MANAGER

Provided support to the CEO and Board of Directors. Responsibilities included coordinating complex travel for business and leisure (both domestic and international), calendar management, meeting coordination both internally and externally, reimbursement management and assisting with logistics for board meetings.

Planned, coordinated and ensured the CEO’s schedule was followed and respected.

Served as the CEO’s “right-hand” to SAC Board of Directors. Assisted members with travel arrangements and lodging.

Coordinated communications with Board of Directors.

Assisted in coordinating the agenda of senior management team meetings and off-sites.

CHOOSE CHICAGO (CHICAGO CONVENTION & TOURISM BUREAU) – CHICAGO, IL 3/2011-4/2014

DIRECTOR OF BOARD RELATIONS / EXECUTIVE PERSONAL ASSISTANT TO THE CEO

After the integration of the Chicago Convention & Tourism Bureau and the tourism division of the Chicago Office of Tourism and Culture, received the appointment of Director of Board Relations/Board Assistant. Oversaw strategic projects with a focus on cross-functional resource allocation.

Served as an ambassador for the CEO, communicating ideas to staff, serving as the gatekeeper, served as advance on all presentations, lectures and speaking engagements.

Responsible for all domestic/international travel, including all logistical details on behalf of the CEO.

Calendar management for the CEO to include business and personal relations.

Was active in the integration of Chicago Convention & Tourism Bureau and the tourism component of the Chicago Office of Tourism and Culture, which saved the City of Chicago approximately $2M yearly.

Facilitated increases in operational efficiencies and productivity by supervising, training and mentoring an administrative assistant and front desk coordinator.

Drafted correspondences and emails on behalf of the CEO.

Served as interim Human Resources Director.

Developed zero based budgets for the Strategy/Board Relations and Human Resources department.

Developed standard operating procedures for the front desk coordinator.

Facilitated successful on/off-site meetings by securing ideal meeting locations, arranging for catering, developing meeting materials, ensuring thorough communications and taking meeting minutes.

Ensured a smooth flow of information between the Choose Chicago, its Board Members, and the Mayor’s office by serving as liaison and managing communications.

AVIVA, NORTH AMERICA REGION – CHICAGO, IL 6/2008-7/2010

EXECUTIVE PERSONAL ASSISTANT / MEETING PLANNER

TRUMP INTERNATIONAL HOTEL & TOWER CHICAGO – CHICAGO, IL 1/2007-5/2008

EXECUTIVE OFFICE MANAGER

CONRAD CHICAGO – CHICAGO, IL 1/2005-12/2006

EXECUTIVE / PERSONAL ASSISTANT

GEORGE A. KENNEDY AND ASSOCIATES, INC. – CHICAGO, IL 4/2002-1/2005

EXECUTIVE ASSISTANT / OFFICE MANAGER

TRIZECHAHN OFFICE PROPERTIES – CHICAGO, IL 3/2000-2/2002

EXECUTIVE ASSISTANT TO CIO (3/2001-2/2002) & EXECUTIVE ASSISTANT TO COO (2/2000-2/2001)

TECHNICAL SKILLS

Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), Internet, SharePoint and various other proprietary software.

Contact this candidate