CAREER OBJECTIVE

To become a productive member of an organization which together with recognizing and rewarding performance also provides chances for growth and career advancement

EXPERIENCE

Access Genomics

(Reception/Administration Assistant)

September 2019 –To-date)

Managing switchboard and communicate effectively and professionally at all times, provide professional and friendly service.

Quoting services via phone or via email, responding to online requests and maintaining records.

Handling general clerical duties such as faxing, scanning and emailing with clients, vendors and third parties.

Manage and order stationeries, supplies, equipment and kitchen stock as directed.

Electronic and physical file organization/maintenance

Assemble of test kits and preparation of courier shipments.

Organize special events for the company like holiday potluck, etc.

Habib Canadian Bank

(Administration Assistant)

May 2019 – July 2019

Manage switchboard by answering the telephone and routing all incoming calls to relevant persons

Print and check all Invoices, processing them on QuickBooks for further payments.

Sort and distribute all incoming and outgoing mails and couriers

Issuing of Morning Rates

Preparing of Reconciliations

SotaWall Limited

(Reception/Administration & Accounting Assistant)

Dec 2018 – April 2019

Greet visitors, ascertain reason for visit and ensure the visit is logged-in.

Manage switchboard by answering the all incoming calls in a professional and effective manner.

Sort and assist with incoming and outgoing faxes, mails and couriers and distribute to relevant recipient

Dealing with customers directly and providing them with total satisfaction

Coordinate corporate travel functions

Organize boardroom bookings for meetings and interviews.

Check and sort purchase orders

Manage lunch program – post menu, send orders and liaise with Caterer on weekly basis.

Check invoices from Staffing Agencies, attach relevant backup, code and submit for processing

Process Mastercard Statement and submit for payment

Canadian Tire

(Administrative Accounting Assistant to AVP)

Distribution Project Team

March 2018 –Oct 2018

Provide administrative support to the Distribution Project Team and AVP in scheduling meetings and day to-day activities.

Organize, manage and maintain AVP calendar and schedules for daily, weekly, monthly and yearly meetings, conference calls and important timelines.

Travel arrangements including flight, hotel and car services.

Manage PO’s, coding of Invoices and process for payments.

Adhoc administrative duties such as filing, faxing and photocopying

Following up with team to update their hours, vacation leaves, sick leaves etc., in Peoples Soft.

Arranging new comer’s security clearance, cell phones/accessories, laptops etc.

Ensure all office supplies are replenished including paper/toner for photocopiers, printers for the team.

Update all HR records with changes in reporting, new position title, arrange sign-off form Managers/AVP.

Organize team building activities for the team.

LCBO

(Acting District Assistant)

August 2017 – Dec 2017

Organize and maintain District Manager’s meeting schedules and day to-day activities.

Act as a point of contact of contact for submission of information to DM.

Set up and maintain a calendar for daily, weekly and monthly meetings, conferences and important timelines.

Assist with creating agendas and taking minutes for meetings,

Arranging Training for the New Casuals and rollovers.

Preparing transfer letters, appointment letters, leave of absence as and when required.

Communicate and handle incoming and outgoing electronic communications and mails.

Prepare miscellaneous letters, correspondence, reports and other documents.

Providing back-up in the absence of other District Assistants.

Putting together hiring packages for winter fix and rollovers

Any other adhoc duties as assigned.

Engro Foods Limited

(Coordinator – Sales, Dairy & Beverages)

June 4, 2014 – Feb 2017

Provide administrative support to sales team in preparation of trade and sales team presentations and reporting.

Travel arrangements for the Director of Sales, the entire sales team and region office for monthly meetings and sales conferences.

Maintaining Distributor’s files, agreements and Addendums.

Managing Director of Sales Calendar, appointments, payments of bills etc.

Preparing of Payroll inputs every month for the Sales team.

Double-check orders and arrange payment of Invoices to Vendors.

Arrange sales team birthday celebrations, welcoming new-members etc..

Jaag Broadcasting Systems (Pvt) Ltd

SAMAA TV

(Executive Assistant To CEO)

December 10, 2010 – May 30, 2014

Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.

Answer phones and direct all incoming calls to appropriate party promptly and efficiently

Communicate and handle incoming and outgoing electronic communications.

Arrange travel schedule and reservations as needed.

Mega & Forbes Group of Companies

Sr. Executive Secretary

July 1, 1998 – December 4, 2010

Manage Chairman’s travel plan, calendar, travel itinerary and all logistical arrangements.

Manage daily office work like faxing, confidential filing, checking incoming and drafting outgoing e-mails for chairman, preparing memos and distributing them and managing his calendar.

Maintain a stock check of all stationery and gifts

Prepare gifts and make list for managers traveling on business meetings

EDUCATION

Bachelor of Arts Degree 2000

University of Karachi, Pakistan

PERSONAL ATTRIBUTES

Strong work ethic, team oriented, analytical and professional.

Adaptable and motivated, results and service oriented

Willingness to learn be challenged and committed to personal growth.

Ability to work effectively with minimal supervision in an environment of constant challenge and tight timelines. Able to multi-task, meet deadlines and work under pressure.

Conflict resolution using patience and excellent communication skill

Knowledge of Microsoft Word, Excel, Pivot Table, Ms. Access, Outlook and Internet Explorer, Lync, PeopleSoft, Quickbooks

Multilingual: English, Urdu

OTHER INTERESTS/ACHIEVEMENTS

Volunteering at the Knights Table since April 2017 and received a Certificate of appreciation in August 2017.

Voluntarily worked for the Marie Adelaide Rehabilitation Center’s Youth Group (A group of young talented people creating awareness of drug addicts in Pakistan)

Voluntary work at Our Lady of Fatima Church Karachi; helping to generate funds for the Church and educating children with religious education.

SKILLS

Calendar Management

Teamwork

Problem-solving

Ability to mulit-task

VANESSA BASTEN

37 Eastbourne Drive, Apt 815

Brampton, Ontario L6T 3M1

Cell #: 647-***-****

adckcs@r.postjobfree.com

Contact this candidate