Document controller

CURRICULAM VITEA

V.JAIGANESH

No: **, Bharathidasan Street, 11th Cross, Krishna

Nagar, Lawspet, Pondicherry, India.

Mob: 0091-968-***-****

Email: ***********@*****.***

Career Objective:

A B.Com C.A, (Computer Application) graduate having 17 years’ experience in Office Administration job. Willing to work in a dynamic, challenging and growth-oriented Company that allows me to utilize my knowledge and experience to contribute for the growth of the organization. Summary:

Excellent Document controller, Administrative and organizational skills with wide experience, work under pressure and complete high-level workloads within strict deadlines. TOTAL EXPERIENCE : 17 Years (ABROAD & INDIA)

PROFESSIONAL EXPERIENCE DETEAILS

Name of the Company : RAI OILFIELD SERVICES.

PACKAGE : : MELLITAH OIL AND GAS.

Period : 26 October 2019 to Till Date.

Role : Document Controller.

Name of the Company : NASS CONTRACTING COW.L.L.

PACKAGE : : International Bechtel Co.

Period : 27 August 2017 to 07 June 2018.

Role : Document Controller.

Using Software : Aconex Software

Project : DUBAI PARKS MOTION GATE PACKAGE 7

Name of the Company : Laing O’Rourke Middle East

Client : DUBAI PARKS MOTION GATE PACKAGE 7

Period : 07 October 2015 to 01 January 2017.

Role : Document Controller.

Using Software : PM Web

Project : Naphtha & Aromatics Package (RP2)

Name of the Company : Snamprogetti Saudi Arabia co. Saudi Arabia. Client : Petro Rabigh Phase II, K.S.A Saudi Aramco & Sumitomo Chemicals Period : 15 September 2014 to 04th October 2015.

Role : Document Controller.

Software : SAP

Duties and Responsibilities:

Registering the incoming and outgoing documents for controlling their tractability and filing.

All PO’s and MRR’s are doing for filing and all reporting to General Manager / Project Manager regarding the Daily Activities at Site (Like: Contract Daily Reports (CDR), Daily Man hours, Equipment running at site, subcontractor agreements, subcontractor payments, Invoicing to the Client & Material Receive, Material Delivery to the site, transfer of materials from location to location Manpower requirement & vehicles requirement etc. for concerned project).

Maintain office supplies as necessary.

Arranges travel itineraries, ticket reservations, travel advances and ticket purchase as required.

Preparation of department organization chart and job descriptions.

Documentation review, routing, copying and filing.

Prepare progress report and monthly planning schedule for the site activities.

Maintain hard copies of all technical records, data sheets/specs and vendor data books.

Maintain list of all available documents, equipment files and drawings. Make prints and issue engineering documents, engineering drawings, notification packages through a work order system for construction, maintenance and general information.

Controls document storing to, and retrieval from, the retention center according to departmental guidelines.

Maintain and up to date records of all sections individually.

Handle all kinds of communication by preparing memos of internal & external, within company and various clients.

Receive & log all documents before being forwarded to assignee.

Preparation of Weekly, Monthly reports which includes all the information about the Daily activities, Weekends On-Call status, Monthly expenditure status, and Purchase requisitions status.

Preparation for inter office Memos & Circulars, Daily Reports, Incident / Accident Reports, Quality Incidents Report.

Preparing technical reports and graphical presentations as and when required.

Overall control of all the incoming/outgoing documents.

Actively involved in the Quality activities of the department.

Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.

Handling routine correspondence, petty cash expenses, issuing invoices, keeping collection ledgers, processing ID cards, preparing stock statements as well as entire business reports for Head Office and take care of all other miscellaneous office duties.

In charge in controlling overall project documents such as Communication documents within contractors.

External communication from owner, other reports and records.

Design documents.

Subcontractor’s documents.

Prepare the detailed workflow and instruction for the document control to perform the work correctly.

Responsible for Preparation of Project Final /As-Built Documentation & Electronic Documentation, preparation of Documentation Structure as per area / Construction Unit wise for Engineering, Construction, Final As-Built Documentation, MC (Mechanical Completion Dossiers).

Updating of Various Correspondences Received from the Client and the Sub-Contractor.

Consumables & material identification documentation,

Preparation of RFQ’s, RFI’s, RFC’s, Preparation of weekly Highlight Report, distribution of documents, Indexing and their systematic filing for future reference, Systematic filing & tracking, Daily & Weekly Shipping information Report, Preparation of material gate pass through intranet.

Creation of well-organized filing systems for the Project Documents. Hydro test Packages preparation, daily welding reports, welding status.

Responsible for correspondence documents such as letter, facsimiles, minutes of meeting, records of conversation, documents transmittals, and other documents exchanged between the owner and contractor between any other party and contractor and within contractor to implement the project.

Register the incoming documents by Received stamp with corresponding date at the time receipt and register the subject documents in the document control management system.

Updating NCR log on weekly basis, Follow-up correspondence status.

Daily welding reports data entry, material list verification and filing as per project requirements.

Drafted correspondence, maintain a well-organized, accurate and up to date filing system, Systematic database protection by scheduled regular backup.

Data base updating (All Engineering & Documents).

Updating Outgoing Transmittal for Client & Subcontractors.

Updating Engineering Drawings which we are distributing to Subcontractor by Engineering Instruction.

Preparing Site Document List with Hyperlink.

Preparing Engineering Outgoing Transmittal List for Subcontractors & Client.

Updating Log with Hyperlink Incoming & Outgoing Letters to Subcontractors.

Uploading all Incoming & Outgoing Letters in Document.

Updating all Engineering Drawings & Documents in our Tracking System.

Prepare the detailed workflow and instruction for the document control to perform the work correctly.

Responsible for Preparation of Project Final /As-Built Documentation & Electronic Documentation, preparation of Documentation Structure as per area / Construction Unit wise for Engineering, Construction, BMC Documents, Final As-Built Documentation, MC (Mechanical Completion Dossiers).

Responsible for NDT report tracking, consumables & material identification documentation,

Handling various documents drawing such as plan drawing, piping and instrumentation drawing, Isometric drawings, electrical drawings, shop drawings, specification procedures, data sheets, test package, calculation sheets test reports of manufactures and vendors, bill of materials, material requisitions and incoming and outgoing fax and letters etc.

Creation of well-organized filing systems for the Project Documents. Hydro test Packages preparation, daily welding reports, welding status.

Register the incoming documents by Received stamp with corresponding date at the time receipt and register the subject documents in the document control management system.

Printing & Updating Isometric. (Filing Isometric Hard Copies).

Collecting all type of Project related document from concerned department for preparing the Project Record Book.

Preparing the Detailed Indexes and Logs Relating Project Record Book as per the Requirement of the Client.

Fixing the Time Period for Submission of PRB to Client and Fix the daily work Progress Chart to avoid the time Lag.

Preparing and submitting all type of Soft Copies and Hard Copies to Client According to the Project Procedure Standard.

Project : Provision of Outage and other field & shop services Name of the Company : KCC Engineering and Contracting Co, Kuwait Client : Joint Operations (Kuwait Gulf Oil Company & Saudi Arabian Chevron Inc) Project / site : Gas Turbine Maintenance Project,

Power Generation Plant & DAD, 3 x 50 MW (Siemens Westing house W501AA Gas turbine) for the Joint Operations -Wafra-Kuwait Period of Work : Since 08th January 2008 to 02.03.2013 Role : Secretary / Office Administrator

Name of the Company : KCC Engineering and Contracting Co, Kuwait Client : MEW (Ministry of Electricity and Water)

Project / site : Mechanical Maintenance Project,

Az-Zour South Power Station, 8 x 300 MW (Toshiba Steam Turbine) 8 x 125 MW (Siemens Gas Turbine), 4 x 27.5 MW (Mitsubishi GasTurbine) Period of Work : Since 20th December 2006 to 07th January 2008 Role : Secretary / Office Administrator

Duties and Responsibilities in MEW (Man Power Supply):

Working as a Secretary / Office Administrator in Site Office at Joint Operations and presently in Head Office

Preparation of Tender B.O. Qs, Enquiry’s, various comparisons sheet, and tendering job.

Working as a Secretary / Office Administrator in MEW Stores-Superintendent Office at Az-Zour South Power Station.

Creates and maintains reports and records, such as recommendation for solution of administrative problems, financial reports, applications, reports and administrative orders.

Preparing of correspondence letters, memo’s, faxes, Stock input and output data entry, monthly and yearly inventory taken etc., to concern companies and contractors. Co-ordinate with clients and contractors through e- mails.

Preparation of R.F.M (Request for Materials) and R.F.Q (Request for Quotation) for the mechanical division,

(Purchase and Imports Dept.) Ministry of Electricity & water.

Maintaining the files and records for easy retrieves.

Scheduling appointments and meetings, managing projects organizing and maintaining paper, conducting research and distribute information by using mail services, telephone, e-mail and websites.

Preparing various technical specification, site memo, create spread sheets, minutes of meeting, employees holiday schedules and vocation schedules, etc.,

Operate a variety of standard office machines, including personal computer and variety of computer software, photocopy machine, fax machines, shredding machine, scanners and telephone systems.

Managing the Store by making the ledger and Maintaining Monthly Stock, issue and receipts of materials.

Preparation of Stock list available in store for mechanical maintenance division

Maintaining R.O.I (Record of Inspection) report files, (about Mech. Spare parts delivery).

Preparation of Material request by co-ordinate with MEW store.

Updating the stock statements for Mechanical division by co-ordinate with Planning Dept. PROFESSIONAL EXPERIENCE IN INDIA:

Name of company : Shree Mahalakshmi Transports

Period of work : Since July 2005 to Dec.2006

Role : Office Administrative.

Name of company : Magsoft Systems Ltd.

Period of work : Since May 1999 to May 2005

Role : Office Administrative.

Role Profile

Preparation of various technical specification, site memo, reports etc.,

Maintaining files and records for easy retrieves.

Preparation of Vehicle Maintenance Reports and Trip maintenance reports, petrol and diesel input and output accounts details data entry, MRF Tyres purchase and sales details entry e.t.c.

Preparation of Accounts Reports with Bank Transactions.

Preparation of Daily Production statements.

Coordinating with the employees and management

Maintaining the personal records of employees, preparation of the attendance sheet.

Handling incoming & outgoing calls, attending visitors.

Using office equipment’s: Xerox machine, scanner, Fax machine, telephone systems. EDUCATIONAL QUALIFICATION:

Bachelor of Commerce (B.COM Computer Application.) At Annamalai University – Chidambaram. Year 2012.

Other Qualification:

Diploma in certificate of Accounting Concept – 2006.

Official Training of System Assembling and networking at Magsoft Systems. Software Known:

Proficient with Microsoft office products

Microsoft XP& 2003 & 2010 (MS Word, MS Excel, MS Access & Power point) Photoshop Special Skills:

Planning and Organization

Able to work under pressure

Ability to interact with all kind of people

Passport Details:

Passport No. : Z2882346 Place of Issue : Chennai.

Date of Issue : 04/06/2014 Date of Expiry : 03/06/2024 PERSONAL PROFILE: -

Name : V. Jaiganesh

Father’s name : M. Vaithyanathan (Late)

Born on : 20/05/1981 (39 years)

Gender : Male

Marital status : Married

Languages Known : English, Tamil, Hindi and Arabic (Little) Nationality : Indian

Permanent Address: : No: 14, Bharathidasan Street, 11th Cross, Krishna Nagar, Lawspet, Pondicherry, India.

Mob: 0091-968-***-****

Email: ***********@*****.***

Declaration:

I hereby declare that all the above furnished statements are true to the best of my knowledge and belief. V.JAIGANESH

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