Executive Assistant Administrative
Resume:
Lindsie Townsend
Profile I’m looking for a great work environment that will allow me to showcase my abilities while working with great people. I have 10 plus years of Personal/Executive Assistant experience mixed with a creative marketing/graphic design background. The majority of my experience is in the oil and gas industry but I am not limited and enjoy any challenge. Experience 2015-2017 Convergent Science
Office Manager New Braunfels, TX
Took care of office as a whole
Create and update reports
Order supplies
Pay invoices
Created expense reports
2013 Queensland Univ. of Technology
Executive Assistant (Temp) to Dean of Law Queensland, Australia My family spent 2 years in Australia and during that time I took this role as a temporary position 2011-2012 Devon Energy
Executive Assistant Oklahoma City, OK
Support VP and approx. 100 group members
Code and enter vendor invoices in SAP
Vast knowledge of MS Office; creating spreadsheets, composing emails, manipulating docs, etc. Created and updated org charts for business unit
Admin duties included; expense reports, arrange travel, sending correspondence, attending meetings, facilitating meetings, etc.
Held role on the SAP role out and training team
2005-2011 Halliburton Energy Services
HR Executive Assistant Alvarado, TX
Create position requisitions in Hal.jobs
Set up interviews, create offer letters and schedule pre-employment screenings for Candidates Communicate with Managers on approvals, offers, and status of Applicants Instruct and advise new Employees with benefits enrollment, company policies, etc. Initiate SAP PCR’s for transfers, position changes, cost center changes, etc. Initiate Move Notices
Enter BBP Observations and help with the reporting Update company Org Chart monthly
Legal Admin Assistant: Intellectual Property Duncan, OK Provide full time support for one to three Attorney’s Coordinate all physical matter with the USPTO for Cementing and Baroid patents Newcastle, OK
***************@*****.***
Prepare detailed Government documents/forms pertaining to patents Maintain and update information data systems used by Legal group: IPMaster and TCCLMS First contact to Inventors: provide answers on patents, troubleshoot any problems, maintain new Invention Disclosures
Handle contract correspondence between contracting parties, maintain contract database Purchase needed items with Procurement Card and reconcile monthly statements Entered expense reports
Coordinated meetings and schedule conference rooms for Legal group Executive Assistant: CAPE and Research Groups Duncan, OK Worked daily with SAP and E-Travel
SAP Timekeeper
Enter requisitions into SAP
Run conference room equipment: plasma TV’s, projectors and conference phones Coordinate and arrange appointments for 4 conference rooms Order and maintain office supplies for groups
Hold service award gatherings for group members
Set up meetings and arrange travel as needed
Technology Receptionist Duncan, OK
First point of contact for all internal and external customers into building Prepare slide show presentations in PowerPoint to display in lobby area Added DTC’s 23 conference rooms to Outlook and maintain them by acting as Outlook Editor Conference Room Coordinator: Scheduled conference rooms for internal and external customers, Supply all conference rooms with materials needed, Ordered catering, ran conference room equipment, projectors phones, video conferencing, etc. 2004-2005 Perfection Equipment Oklahoma City, OK
Marketing Director/Graphic Design
Windows 95-2000, Windows XP, Microsoft Office programs, Adobe Photoshop 7-CS, Illustrator, QuarkXpress, and small computer troubleshooting
Maintain detailed calendar and held appointments with radio, print and television advertising Hold bi-monthly sales meetings to brief sales staff on up coming events and discuss calendar, promotions and ideas
Construct and maintain marketing budget
Write all media information for advertising as well as press releases Hold and coordinate events including: seminars, radio remotes, customer appreciation gatherings Recruit Vendors to assist with events, direct and oversee event set up Speaking in front of medium size groups, using presentations and equipment for presenting Create advertising campaign: design all ads, posters, banners and promotional products Introduced and edited newsletter for whole facility 2002-2004 Sooner Trailer Mfg Duncan, OK
Graphic Design/Marketing Assistant
Education 1996-1998 Red River Vo-Tech Duncan, OK
Business and Computer Technology
2 years completed certificate
2000-2002 Cameron University Lawton, OK
19 credit hours of basic studies
Accomplishments
Real Estate License (Texas) 2017
Certified Administrative Assistant - certificate
Halliburton Customer Service Training 16 hours
New Horizons Project 2007 Training
Professional Administration Course Certificate:
Communication Part I & II 16 hours
Skill Port: Advanced Skills for Administrative Support Professionals Human Resources Curriculum
Completed and current on all ILearn Requirements
Member of the Duncan Volunteer Council, help arrange guest speakers and recruited volunteers Successful SAP role out team trainer
Fundamentals of Oil & Gas course 20 hours
References
Andy Coolidge - SVP
Sabine Oil and Gas
Houston, TX
*********@*********.***
Dan Lee - VP
Convergent Science
New Braunfels, TX
****@***********.***
Lauri Jarret
Realtor, Keller Williams
New Braunfels, TX
*******************@*****.***
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