Resume

Finance/Admin Manager

Location:

Muscat, Muscat Governorate, Oman

Posted:

March 29, 2020

Contact this candidate

Resume:

Mohammad Bilal Khan

S/O Mohammad Yaqoob Khan

adcixe@r.postjobfree.com

+968-****-****(Sultanate of Oman)

Holder of Sultanate of Oman Driving License

CAREER OBJECTIVE

Seeking a responsible and challenging career with a growth oriented organization where my talent and knowledge may significantly contribute to the organization’s growth and prosperity. PROFESSIONAL ATTRIBUTES

o Self-starter, capable of working independently.

o Team player, able to maintain healthy & cooperative relationship with seniors & colleagues. o Dedicated, committed and responsible to continuous development of the organization. EDUCATION

O MBA (Banking & Finance) 2004, IMS, UNIVERSITY OF PESHAWAR O B.Com 2001, UNIVERSITY OF PESHAWAR.

O F.Sc 1999, BISE ABBOTABAD.

COMPUTER SKILLS

o MS Windows XP

o MS Office Complete

o Internet

o Email etc.

CURRENT STATUS

Profession Manager Finance & Administration Experience/Specialization Management, Administration, Finance, Human Resources & Coordination Years of Total Experience 15+ years (Since March 2004) PROFESSIONAL EXPERIENCE

FEB 07, 2018 TILL NOW MANAGER FINANCE / ADMINISTRATION NASNAS SOHAR TRAD. ENT ASTD

SOHAR, SULTANATE OF OMAN

RESPONSIBILITIES:

o Maintaining and analyzing all the incoming and outgoing funds for further investment and funds allocation for the proposed projects with the company’s management coordination. o To analyze the variances of major revenue and cost elements and provide a synopsis. o Keeping track of all the company’s expenses and informing the management regarding the cost effectiveness approach for maximizing the company’s profit. o Staff allocation through the approach of right person at right time at right place in the concerned companies. o Preparation of staff salaries as per the organizational policy and transferring staff salaries into their respective bank accounts.

o Ensuring preparation and submission of all invoices in timely manner in the respective companies in accordance with the purchase orders received from the concerned companies. o Preparation of contracts as per the country’s rules and regulations. o Dealing with other company’s management for ensuring own company’s receivables well in time. o Management of company’s different accommodation camps and addressing staff problems and related issues.

o To prepare analyzed worksheets for all major expenses to understand the drivers of such expenditure, opportunity for savings and assessment of controls. o Review Internal controls, processes for simplification and accuracy of work. Also ensure that internal checks- controls are adequate, just and proper.

o To review and approve all payment documents (Bank transfers-Cheque) before it is sent to Bank authorized signatories.

o To ensure all time bound activities are met within the timelines. o To analyze and evaluate the performance of each employee on a periodic basis for review by the company management.

o To ensure all transactions processed are duly authorized and verified. o To ensure that invoices are raised in accordance with the services rendered. o To encourage and motivate subordinates to perform better at their work places. o To do a periodical review of time bound activities of subordinates to ensure that activities handled by them are completed in time to achieve the desired results. MAY 01, 2014 TILL NOV 30, 2016 FINANCE / ADMIN MANAGER (Base Manager)

(German Organization)

THE JOHANNITER INTERNATIONAL ASSISTANCE

KASHMORE / SANGHAR, SINDH, PAKISTAN

RESPONSIBILITIES:

o Overall responsible for implementation of Johanniter MFA (Ministry of Foreign Affairs-Germany) Project. o Responsible to realize the recommendation of Logical Framework and Project proposal and follow the given project budget. I was also responsible for projects finance, administration and logistic through effective collaboration with the respective departments in country office Islamabad. o Oversee all staff for the project including recruitment, regular performance evaluations, management, general well-being, job descriptions, work schedules, discipline etc. in co-ordination with the field coordinators and in accordance with J-I HR policies and guidelines. o Responsible for the day to day management of the project and to provides support and supervision to all project staff.

o To plan, develop and conduct trainings and start up according to final implementation plan. o Ensure sound monitoring of program activities.

o To initiate and support the preparation of detailed plans of action, procurement and corresponding budget, to be reviewed and submitted to the J-I Country office in a timely manner. o Assisting in planning and budgeting of procurement, field activities in coordination with field and administrative staff.

o Checking and approving of staff salaries.

o Allocating and using of budget/finances as per the project proposal. o To facilitate a process to ensure that activities follow the overall framework of the project objectives and results.

o To ensure that project implementation is in accordance with the J-I policies and guidelines. o Ensuring effective coordination with all stake holders at field level, including I/NGO’s UN agencies and governmental agencies.

o In coordination with the project coordinators implementing monitoring tool and collect information from the field in order to consolidate in the reports.

o Ensuring accountability of human, material and financial resources related to MFA project at all levels

(community, union council, tehsil and district).

o Weekly/monthly follow up from field in coordination with the project coordinators and consolidating them in a monthly/quarterly report.

o To consolidate and forward narrative and financial report to J-I Country office. o To maintain effective working relationship. Attending relevant state, provincial and district sector coordination meetings.

o To facilitate and support the visits of J-I Headquarters, Country office staff, consultants etc. o Supervising the J-I field team and supporting them in programming, and reporting tasks in close cooperation with the technical and operation departments.

o To undertake on the job training of project employed staff and volunteers through all stages of the process

(project development, implementation, monitoring and evaluation). o Having regular and frequent support and monitoring visits to the project sites and participating in periodic reviews and evaluation (internal as well as external). o To establish and having close contact to and promote that all the stake holders at all levels are involved to ensure a smooth implementation and achievement of objectives. o Coordinating the project activities with J-I country office and ensuring synergy of approaches. o Preparing with the project team a detailed budget forecast for the activities implementation and have them approved by the line manager.

o Assisting in preparing monthly financial expenditure report against allocated budget. o Security focal person for security related issues and adhere to and ensure security protocols are followed by the field teams both when in office and field areas as per J-I security manager instructions. o Any other task assigned by the line manager.

NOV.01, 2009 TILL APRIL 14, 2014 NATIONAL ADMINISTRATOR / FINANCE MANAGER CESVI

(Italian Organization)

ISLAMABAD, PAKISTAN

RESPONSIBILITIES

o Financial management and supervision of the projects. o Preparation of financial reports and required financial and accounting documentation for donors and external auditing.

o Checking all payment requests before the cheque disbursement, to ensure that each request is prepared correctly and approving for payment according to the organization's procedure. o Supervision of Project Administrators (PA) for preparing and releasing cheque for all projects. o Supervision of PA that every payment is validly supported by the required documentation, as per the organization’s procedure.

o Supervision of payrolls, salaries and salaries payment of Cesvi staff. o Supervision and coordination with the project manager’s and project administrators for preparing the employment and consultancy contracts according to the organizational rules and regulations. o Supervising and managing cost support contract for each project and coordination as: building contracts, vehicles contract, courier, maintaining of equipment/buildings. Preparing and follow up on these contracts and its review as and when required. Preparing justifications relating to new contracts or renewals of contracts for these services.

o Monitoring of projects status and progresses: status of expenses, forecast, financial projections and budget revision.

o Be in charge of budgeting, accounting, cash control and cash bank/transactions/reconciliation as per Cesvi regulations.

o Receiving of Ginko (accounting software), checking and sending to HQ the revised and correct version. o Management and supervision of administrative and financial activities of partner’s organizations. o Supervision and support of project managers for financial and administrative audits. o Ensuring the compliance of all HR related issues with the Pakistani Labor Law. o Human resource management, training at field level on administrative and financial procedures. o Developing Human Resources policies and documentation. o Supervision to maintain records on all projects personnel and local consultants and their respective status

(contracts, ToRs, sick leave, vacation etc…) in accordance with accepted policies and procedures. o Legal, administrative and fiscal matters as to comply with national laws and regulations. o Prepare and circulate the internal communications between the management and the employees. o Responsible for the opening of new basis especially in KPK, start up and initial operations and representing the organization with national authorities, International donors, partner organizations, local and International ngo’s.

o Ensure application and compliance of security protocols and policies. o Providing support to the international staff in the implementation of their tasks (communication, visas etc…..) o Ensure correct application of standard contracts and implementing procedures and guidelines of the projects in compliance with CESVI guidelines.

o Liaise with local authorities and government departments as requested for the correct implementation of Cesvi programs in Pakistan.

o Monitoring and follow-up of projects implementation and support to project managers for the application of the correct procurement procedure and preparation of tender documents and contracts. o In accordance with the procurement plan, arrangements for procurement of equipment, supplies and services as per Cesvi rules and regulations.

o Arrange for equipment maintenance and insurance as required. o Maintaining an equipment inventory including verification and transfer when required. o Any other tasks delegated by the Project Manager APRIL 23, 2007 - OCT. 31, 2009 FINANCE MANAGER / ADMINISTRATOR (Base Manager) WELTHUNGERHILFE / GERMAN AGRO ACTION

(German Organization)

BESHAM, KPK, PAKISTAN

RESPONSIBILITIES

o Ensuring overall coordination of the project activities according to the GAA procedures, rules and regulations.

o Co-ordinating with the project manager during his absence. o Checking the security situation on the ground and taking security measures in cooperation with the security coordinator.

o Leading the team and preparation of work plans for the staff members. o Supervising staff member activities.

o Ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation.

o Taking responsibility for the effective flow of information between team members, participants in project activities, and the project manager.

o Supervising activities of the Field Officers to ensure maximum community participation at all stages of the project design and implementation.

o To set up and maintain project documentation system, collecting project related information, updating it and then implementing it as per project requirements.

o Organizing project related events e.g. workshops, trainings etc. o Representing DWHH/GAA during important project activities with the target communities, at official meetings and with the District administration and local government. o Keeping track of other implementing agencies and their activities in the project area and liaise with NGOs, government departments and community representatives. o Preparation of progress reports to the project management. o Preparation of staff salaries.

o Responsible for the warehouse management and logistic support related to the project activities. o Regularly reporting on project progress and special occasions to the project manager during his absence. o Preparation and submission of weekly / monthly reports. o Assist the PM in procurement of goods and services as per organizational procurement policy and procedures.

o Extend all possible technical support to the field team, technicians and labors for the quality implementation of the project activities.

o Regular monitoring of the ongoing and completed schemes to ensure the quality and timely completion of the work.

MARCH 2004 –APRIL 2007 ADMIN/FINANCE OFFICER

KHYBER TOBACCO COMPANY

MARDAN, KPK, PAKISTAN

RESPONSIBILITIES

o As Admin/Finance Officer, I was responsible for conducting Staff coordination meetings. o I was also responsible for keeping close coordination with the Logistic regarding contracts and other related matters.

o Maintaining the financial statements of Khyber Tobacco Company. o To verify all type of payments, to prepare payroll and make payments. o Prepare bank reconciliation statements.

o Scrutinizing of CV’s and conducting interviews

o Taking care of inventory, supervising support staff. o Dealing with tobacco suppliers and keeping their payment records. o Preparing payment program and its disbursement to tobacco suppliers. o Assist support staff

o Maintaining leave records of staff.

ADDITIONAL CREDITS

Habib Bank Limited

Six months internship with Habib Bank Limited under the aegis of Institute of Bankers Pakistan (IBP) in various Departments such as:

o General banking (2 months)

o Foreign Exchange Department (2 months)

o Credit Department (2 months)

PROJECTS

o Marketing research on Habib Bank Limited

o SWOT analysis of various organizations which includes HBL, OIC etc. PROFESIONAL TRAININGS

o Team building Retreat