Administrative Assistant Executive
Resume:
Tammy Bottini
Executive Administrative Assistant
Palmyra, PA
adcifm@r.postjobfree.com
To obtain a position that will effectively utilize my experience in communication, organization, multi- tasking and planning skills.
Authorized to work in the US for any employer
Work Experience
Project Coordinator/Administrative Assistant
LAID OFF DUE TO COVID-19
Was training to replace someone that was retiring
Contract Management
RFI’s
Change Orders
Prepared proposals, memos and emails
Office management of conference rooms, break area and copy room ordering office supplies
Customer Service
Screen phone calls and emails
Scheduled meetings
Construction Coordinator
Valley Pools Inc. - Campbelltown, PA
July 2016 to Present
Provide support to the Construction Manager and Construction Team
• Liaison between the customers and the Construction Manager and Construction Team
• Scheduling coordination and communication with Construction Manager, Construction Team, Customers and various departments in the Organization
• Maintain all data and communications for each project in Access
• Process the paperwork required for all projects
• Receivables for all projects
Executive Assistant
Robert Half/Office Team Temp for Godiva Chocolatier, Inc - Reading, PA April 2016 to July 2016
Responsibilities
Provide support to the Head of Global Quality and Regulatory, the Head of Global Operations Planning and the Global Safety Manager, Head of Supply Chain Executive team.
•Scheduling and or approve their participation in meetings to include coordination of conference rooms.
•Order, pick-up and set up luncheons.
•Assist with Domestic/International Travel Arrangements to include preparation and reconciliation of their expenses.
•Process Invoices as Requisitions for Purchase Orders and sent to AP for processing of payment.
•Order office supplies on an as needed basis.
Executive Assistant
Hummel's Office Plus - Mohawk, NY
April 2015 to January 2016
Provide Marketing support and daily administrative duties for various Executives, Departments, and Partners of an office supply company.
•Process all donation/sponsorship requests.
•Create and or update various marketing flyers.
•Utilized Social Media using Face Book and Constant Contact to inform customers about specials and schedules.
•Create and track various Sales Promotions, figure and processed customer contracts, place order for catalogs/flyers on the DDMS Computer Program.
•Backup for the Receptionist, for breaks and lunch, by answering and directing phone calls on a 17-line phone system.
•Meet with CEO every Monday to discuss Marketing initiatives, community events, TV commercial information and any other items that needs their review and or approval.
•Run various Month-end reports utilizing the ECI Acsellerate online program.
•Assist with the coordination and set up of various community events and trade shows.
•Travel to the remote office location to insure office is organized and well stocked.
•Order office supplies for my personal use and for the remote office location on an as needed basis.
•Conduct New Hire Tours of the Corporate Office and introduce the New Hire to every Partner in each department.
Office Assistant
Leatherstocking Cooperative Insurance Agency - Cooperstown, NY May 2014 to April 2015
Provide support and daily administrative duties for various departments of an insurance company.
•Assist Underwriters by sorting down and mailing their deliverables.
•Assist the billing department by entering AR, Reinstate and Endorse policies.
•Answer phones to help direct the calls to the proper Underwriter or handle billing questions and payments.
•Customer service support to internal coworkers, external contacts.
•Manage company postage machine and bank deposits. Office Coordinator
Fortna Inc - Reading, PA
November 2013 to May 2014
Provide support and daily administrative duties for the front desk of an Engineering Consulting Firm.
•Point of contact for incoming phone calls and persons entering the building.
•Provide administrative support with response to on-site meetings for Clients, Vendors and Job Candidates.
•Maintain Corporate Calendar which includes company-wide and management meetings and sending email invitations and documents as needed.
•Maintain Conference Rooms, Videoconferencing equipment schedule, the orderliness of copy room and office kitchen area.
•Coordinate with hiring managers and IT department to ensure that new Associates have a work station and proper equipment provided.
•Coordinate travel arrangements for new Associates and administering the American Express/Concur travel program.
•Coordinate Lands’ End Business program, Sam’s Club purchases, Staples program, office machine maintenance, coffee service, medical supplies and FedEx/UPS Shipping programs.
•Manage relationships and rate programs with corporate hotels, limousine companies, and rental car agencies including negotiating discounts for group purchases and serving as point of contact with these vendors.
•Provide support for onboarding and other internal and Client meetings.
•Support Executives with business needs as required.
•Support various HR initiatives and projects including the orchestration of charitable giving efforts and related events.
Administrative Coordinator
High Concrete Group - Denver, PA
July 2012 to November 2013
Orovide support and daily administrative duties for the President and his direct reports, the Vice President, Director, Project Managers and Field Superintendents in the Construction Services Department.
•Coordinate meetings, compiled and distributed meeting minutes.
•Assist with Domestic Travel Arrangements to include preparation and reconciliation of their expenses.
•Customer service support to internal coworkers, external contacts.
•Track and maintain accounts receivables/payables using SAP.
•Receive and respond to routine correspondence.
•Maintain paper and electronic files.
•Assisted with creation of contracts using AIA Contract Document Software
•Enter employee’s hours using Kronos for their payroll
•Coordinate with hiring managers and IT department to ensure that new team members have a work station and proper equipment provided prior to their start date. (Desk phone, computer/laptop, etc.)
•Coverage for the front desk to include greeting visitors, opening and sorting incoming mail, screening and directing phone calls.
Administrative Assistant
Armstrong World Industries - Lancaster, PA
January 2012 to July 2012
Provide support and daily administrative duties for the Assistant to the General Manager and the Managers that work in the Marketing and Communications area of the Ceiling division.
•Acting as main point of contact for the preparation of presentations, reports and other documents.
•Maintained calendars and scheduled meetings based on the business units needs.
•Create requisitions for office supplies for various special events.
•Processed bulletins, coordinate literature and distribute to internal and external customers.
•Screening, opening, sorting and distributing incoming mail.
•Screening and directing phone calls.
Administrative Assistant
System One - The Hershey Company
October 2010 to January 2012
Temporary position to provide support and daily administrative duties for Hershey’s Project Engineering Team and Turner Construction.
•Acting as main point of contact for on-site job trailers.
•Coordinate with hiring managers and IT department to ensure that new team members have a work station and proper equipment provided prior to their start date. (Desk phone, computer/laptop, etc.)
•Coordinate meetings; maintain the conference rooms and videoconferencing equipment, order meals.
•Created requisitions utilizing SAP.
•Maintained Safety Orientation logs.
•Performed general office duties such as copying, filing, ordering of office supplies.
•Screening, opening, sorting and distributing incoming mail.
•Screening and directing phone calls.
Administrative Assistant
Comcast Cable - Lebanon, PA
December 2007 to October 2010
Provide support and daily administrative duties for the Assistant to the Regional Vice President, Director, Managers, Supervisors, IT department and staff of up to 300 in a regional call center.
•Managed RVP and Director’s calendar to include their 1-1 meetings with their direct reports, monthly and quarterly meetings.
•Assist with Domestic Travel Arrangements to include preparation and reconciliation of their expenses.
•Prepared and distributed various flyers and communications to everyone in the organization.
•Coordinate meetings; maintain the conference rooms and videoconferencing equipment, ordered meals.
•Organized, communicated and implemented special events/incentives/luncheons/meetings.
•Coordinate with hiring managers and IT department to ensure that new team members have a work station and proper equipment provided prior to their start date. (Desk phone, computer/laptop, etc.)
•Order office supplies on an as needed basis.
•Performed general office duties such as copying, filing, ordering of office supplies.
•Screening, opening, sorting and distributing incoming mail.
•Screening and directing phone calls.
Administrative Assistant
Conestoga Wood Specialties - East Earl, PA
November 2001 to September 2007
Provide support and daily administrative duties for the President and his direct reports, Director of Sales and Marketing, Director of Procurement, Operations Managers and Supply Chain Manager and their direct reports.
•Managed the President’s calendar, contact list and emails.
•Assist with Domestic/International Travel Arrangements to include preparation and reconciliation of their expenses.
•Scheduled the use of the company vehicle and its maintenance.
•Order office supplies on an as needed basis.
•Performed general office duties such as copying, filing, ordering of office supplies.
•Opening and sorting incoming mail, screening and directing phone calls.
•Coordinate meetings; maintain the conference rooms and videoconferencing equipment, ordered meals.
•Organized, communicated and implemented special events/incentives/luncheons/meetings.
•Coordinate with hiring managers and IT department to ensure that new team members have a work station and proper equipment provided prior to their start date. (Desk phone, computer/laptop, etc.)
•Coverage for the Execute Assistant at the front desk to include greeting visitors, opening and sorting incoming mail, screening and directing phone calls. Education
A.A.S. in Business Administration
Herkimer Community College - Herkimer, NY
1982 to 1984
Skills
Extensive use of MS Office products such as Outlook, Excel, Power Point, Word, Publisher, AIA Contract Document Software, Webinar/Net Meetings, Quickbooks Pro, Quicken, Web Page Development, Internet Explorer, SAP, Kronos, AmericanExpress/Concur, UltiPro, DDMS, ECI Acsellerate., Scheduling, budget, Outlook, maintenance, Microsoft Project, Sales
Certifications/Licenses
Driver's License
Additional Information
Skills
Extensive use of MS Office products such as Outlook, Excel, Power Point, Word, Publisher, Webinar/ Net Meetings, Quickbooks Pro, Quicken, Web Page Development, Internet Explorer, SAP, Kronos, AmericanExpress/Concur, UltiPro, DDMS, ECI Acsellerate. Other
Director with The Pampered Chef® for 11 years where I have sold over $267,000.00 in products and have recruited over 45 new team members. I have a built a customer base of over 1300 Hosts and Guests.
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