Payroll Specialist
Resume:
Rita Ben-Cherqui
Roslindale, MA 02131
adciel@r.postjobfree.com
EXPERIENCE
Beth Israel Hospital
Payroll Specialist 1/20 – 2/20
Assists the Payroll Manager in confirming payroll calculations and system balancing, maintains systems controls, assures system integrity. Runs system interfaces and programs as required (essential)
Handles payroll processing for all BIDMC companies. Data Entry required with a high level of accuracy (essential)
Responds to all audit legal requests (essential)
Reconciles and transmit weekly bank files (essential)
Processes intercompany Earned Time transfers. Maintains Maildrop and Departmental tables. Validates and processes a wage attachment, provides all required documentation and support. (essential
WGBH
Payroll and Reconciliation Special 6/19 – 9/19
Process complex payroll for 1110 plus exempt, non-exempt, Union and commission-based employees and staff for 20 state multi-state payroll using Workday.
Audit vacation and personal/sick usage each payroll.
Transmit information for 403(b) transactions to Fidelity.
Process manual checks for terminations and union required manual checks.
Sort live checks and deliver internally as well as overnight to other locations in the USA.
Submit “Requests for Payment” to A/P for various payroll related items each payroll (Fidelity, BRI, Health Equity, Garnishment Withholding Orders, and College Savings Plan etc.)
Update employees’ vacation and sick usage.
Works closely with HR to ensure accurate information for payroll and benefit purposes and information requests.
Assist in quarter-end and year-end activities.
Act as direct contact with payroll service (One Source Virtual) with regards to tax notices received from IRS and various states.
Act as direct contact person for all employees’ questions and concerns regarding payroll and the taxability of various deductions and earnings.
Generate and distribute standard reporting, as well as special payroll reports requested by management, departments, outside vendors and unions.
Monitor, respond and close items sent to general payroll email inbox.
Work with management to assist with testing and revision of workday setup and configuration.
Prepare payroll expense adjustments as needed in connection with the financial statement close process.
Town of Natick – Payroll Manager
Finance Assistant - Payroll 12/18 – 3/19
Processes the Town’s payroll; reviews all payroll sheets from Town and School departments for accuracy and completion; reviews wages computed and corrects errors; answers all payroll questions; codes information and makes calculations for payroll; maintains computerized database of payroll information for all employees; performs data entry work; balances totals to warrant.
Processes employee deductions for health and life insurance, retirement, payroll savings and State and federal withholdings; maintains employee membership lists; performs data entry work related to employee deductions. Produces all quarterly, retirement, direct deposit and year-end W-2 computerized tapes.
Reconciles and balances Bi-weekly, monthly and yearly reports; maintains all personnel changes made to computer system for accurate reporting; responsible for monthly distribution of all budget control reports for salaries.
Provides information to Retirement and Division of Employment and Training; handles bookkeeping postings for the schools as required.
Communicates Town plans, policies and procedures or applicable laws related to payroll and benefits administration to Town employees and the general public.
Vinfen
Payroll Associate - contract 4/18 – 12/18
Process new hires, personnel changes, direct deposits, terminations and tax documents and set up appropriate accrual rates on ADP PayForce and Kronos
Research and resolve all payroll related discrepancies, Set up garnishments and levies in a timely manner
Produce manual checks, process stop payments, voids and reversals, ensure PTO is accurate
Support all departments with their time keeping entries, audit HR input for accuracy of data.
Entry of bonus payments, step increases, process retroactive payments, final payments when required
Works
Audits payroll records, reconciles, corrects errors & collaborates with Finance to resolve discrepancies
Reconciliation of specified General Ledger payroll accounts
John Hancock
Payroll Analyst - contract 12/17 – 4/18
Reconcile & remit 3rd party payments (voluntary deductions, pensions, WCB, etc.
Audits payroll records, reconciles, corrects errors & collaborates with Finance to resolve discrepancies
Reconciliation of specified General Ledger payroll accounts
Review and audit reports for processing errors, train & educate staff as needed
Ensure that payroll processing is in compliance with federal, provincial and state laws
Identifies & escalates non-compliance with all applicable tax regulations and company policies
Verify payroll data for reasonableness & compliance with applicable regulatory reporting
Town of Wayland - Contract (Began as Contract, converted to perm. In Dec. 2015)
Finance Assistant - Payroll 12/14 – 10/17
Processes the Town’s payroll; reviews all payroll sheets from Town departments for accuracy and completion; reviews wages computed and corrects errors; answers all payroll questions; codes information and makes calculations for payroll; maintains computerized database of payroll information for all employees; performs data entry work; balances totals to warrant.
Processes employee deductions for health and life insurance, retirement, payroll savings and State and federal withholdings; maintains employee membership lists; performs data entry work related to employee deductions. Produces all quarterly, retirement, direct deposit and year-end W-2 computerized tapes.
Reconciles and balances weekly, monthly and yearly reports; maintains all personnel changes made to computer system for accurate reporting; responsible for monthly distribution of all budget control reports for salaries.
Pays bills for Retirement and Division of Employment and Training; handles bookkeeping postings for the schools as required.
Communicates Town plans, policies and procedures or applicable laws related to payroll and benefits administration to Town employees and the general public.
Commonwealth Care Alliance
Payroll Administrator (Contract) 4/14 – 11/14
Verify the accuracy of figures and computations of a bi-weekly payroll for more than five hundred employees
Process new hires, personnel changes, direct deposits and tax documents and set up appropriate accrual rates
Research and resolve all payroll related discrepancies, Set up garnishments and levies in a timely manner
Produce manual checks, process stop payments, voids and reversals, ensure PTO is accurate
Support all departments with their time keeping entries, audit HR input for accuracy of data.
Entry of bonus payments, step increases, process retroactive payments, final payments when required
Assist in year-end processing and distribution of W-2s, breakdown of deductions by department for GL input.
Maintain accurate records of all payroll changes for auditors
Pay Choice
Payroll Client Care Specialist (Contract) 12/13 – 3/14
Process large volume of payrolls through accurate payroll data electronic imports.
Responsible to update and maintain company and employee maintenance changes.
Enter adjustment payrolls or necessary corrections to fix quarter end variances or out of balances.
Maintain a high rate of customer retention through superior quality service and timely documentation
Act as the primary payroll contact for all questions or issues with some assistance from a more senior payroll specialist or supervisor where necessary, back-up to fellow team members to ensure team completes daily payroll production
Immediately complete required client escalation or incident reports and provide them to Special Production Managers.
Review processed payrolls and quarterly tax returns as appropriate with a high degree of speed and accurate
Longwood Events
Payroll Coordinator (Contract) 12/12 – 3/13
Processed ADP Easy Labor payroll, performance reviews, new hires and terminations.
Recorded transactions, created financial statements, and worked with management to provide with accurate data of all departments information.
Reconciliation of health benefits, employee information, and compensation of benefits, tax data, attendance/performance reviews and other information, new policy and procurers for new accrual system for vacation and personal benefits.
Implemented, coordinated, approved, new checking account and manual check process, followed up with department managers to ensure action plans based on auditors’ observations were carried out for payroll.
W.F. Henderson Company
Payroll Specialist 12/08 – 5/ 10
Balancing payroll; resolving problems and initiating general ledger entries. Benefits – Maintain records for 401k plan and Section 125 benefits.
Payroll related tax filings quarterly and year-end, transmittal of W2 information to the Federal Government each year.
Supervision and training of payroll staff, initiation of procedures to assure compliance with state and federal regulations.
Interpretation of union contracts regarding payroll and payroll related benefits and creating procedures necessary to accommodate provisions of such contracts.
Shawmut Design and Construction, Boston, MA
Payroll Coordinator 01/08 – 12/08
Process Timberline-Remote Time, performance reviews, new hires and terminations.
Record transactions, created financial statements, and worked with management to provide with accurate data of all departments information for union and non- union
Coordinate, prepare, and file monthly reconciliation of health benefits, employee information, compensation of benefits, tax data, attendance/performance reviews and other information
Followed up with department managers to ensure action plans based on auditors’ observations were carried out for payroll
Multi-State Taxes – Managing and filing unemployment and withholding for about 35 States.
Codman Square Health Center, Dorchester, MA 2002 – 2007
Dorchester Multi House Service Center, Dorchester, MA 2005 – 2007
Both Positions were held concurrently and are operated under the same management.
Payroll Coordinator
Processed ADP E-Time payroll, performance reviews, new hires and terminations.
Recorded transactions, created financial statements, and worked with management to provide with accurate data of all departments information. Projects involved internal audits, payroll, policies/procedures, accounts payables, accounts receivables and more.
Wrote policies and procedures, coordinated, prepared, and filed monthly reconciliation of health benefits, employee information, and compensation of benefits, tax data, attendance/performance reviews and other information.
Implemented, coordinated, approved, new checking account and manual check process, new policy and procurers for new accrual system for vacation and personal benefits, created financial statements for management to provide with accurate data of all departments information.
ADDITIONAL EXPERIENCE, MA
Payroll Administrator
2002 - 2017
Contract Position in different business while remaining in a payroll position. Ranging from a college to hotel industry. These positions dealt with all aspect of Payroll, new hiring to time keeping along with additional project such as travel pay in multistate being paid. Researching taxes in multi states are being paid properly. Permanent Positions mostly in Payroll and other positions. There were other position Human Resources, Purchasing Coordinator, Management, dealing with unions from health care and bills and bill paying. Compiled and entered all aspects of payroll on Ceridian and ADP systems. Responsible for all payroll taxes, reports and employee information. Implemented a new ADP payroll system while working with IS people for implementation so not payroll problems would accrue. Gained experience in multi-state payroll and taxes.
EDUCATION NEWBURY COLLEGE Accounting Apr 2001
UNIVERSITY OF PHOENIX BA in Business Administration, May 2008 - Master of Business Administration
ADDITIONAL SKILLS Paychex, Solomon, Ceridian, ADP (Pro B, Workday, EZ-Labor, E-Time, Pay Force and Pay Expert), Peachtree, Kronos, DOS, Report Smith, MS Outlook, Power Point., Harper Payroll, Munîs and Timberline, Canadian payroll, SAP, CYMA, Microsoft Office Suite,
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