Joel Edward Gblee Sr.

Phone: 289-***-****

Email: adcicc@r.postjobfree.com

Skype: joel852010

Profile

I am an Administrative and Financial Professional with several years of experience in Procurement, Microfinance, Banking, Human Resources, Logistics, Operations, Grant and Compliance and Small and Medium Enterprise Financing.

November 1,2018 – October 31st 2019 Programme Associate, United Nations Development Programme Liberia ( Joint Rule of Law Portfolio)

Programme Support

Provide effective programme support to the Chief Technical Advisor/Programme Manager – Rule of Law as well as the other members of the Joint Programme Team

Help prepare letters of agreement, micro-capital grant agreements, project cooperation agreements, terms of reference, notes to file, presentations and meeting minutes, as appropriate

Participate in the preparation of annual work plans and annual reports, and help ensure that inputs requested by the CO and/or HQs are provided in a timely fashion

Actively monitor programme implementation and advise on corrective actions to be taken to ensure programme delivery stays on track

Participate in regular M&E assessments of all activities and interventions (data collection and analysis, field visits, focus group discussions, spot-checks etc.)

Help to ensure adequate visibility and awareness in relation to programme implementation and conduct and support resource mobilisation efforts for the programme

Act as a liaison between the programme and the different UNDP’s operational units, including Finance, Procurement, Human Resources, Transportation and Travel, and ensure timely follow-up

Ensure strict adherence to UN/UNDP rules, regulations and procedures

Perform any other duties as required by the Chief Technical Advisor, the Team Leader/Senior Governance Advisor and/or the Deputy Country Director/Programme

Financial and Administrative Support

Advise on applicable financial regulations and rules, and ensure cost-effective utilisation of programme resources

Advise programme partners and stakeholders on applicable UNDP rules, regulations and procedures and ensure strict compliance

Prepare requisitions, purchase orders and payment requests, as appropriate

Set up and maintain an organized filing system and establish proper document control procedures

Oversee the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary

Ensure proper management of programme assets, including by preparing period inventory reports

Help ensure proper cost recovery in accordance with UNDP guidelines

April 1, 2017 – October 31st 2018 Programme Associate, United Nations Development Programme Liberia ( Cross Border Portfolio)

Revision of ENHANCED BORDER SECURITY Financial Reports; preparation of PO and non-PO vouchers.

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

Provide Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Creation of requisitions in Atlas, register of goods receipt in Atlas, and uploading of documents into DMS as appropriate;

Making budget check for requisitions, POs and vouchers.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile.

Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on ENHANCED BORDER SECURITY programme.

Synthesis of lessons learnt and best practices in programme.

June 1 2016–March 31, 2017 l Sub Office Administrator, ACDI VOCA Liberia

Responsible for the financial administration of the USAID Forest Incomes For Environmental Sustainability (FIFES) activities in Grand Bassa County that are coordinated and implemented from the FIFES Sub-Office, responsible for petty cash, fixed assets management, and collection of M&E data. Worked closely with partners to ensure they submitted accurate and required financial documentation and payment requests on time.

Responsible for recording and handling all financial transactions and administrative procedures.

Responsible for local procurement and administration and documentation of procurement;

Responsible for maintaining, administrating and reporting of Petty Cash;

Receive and register goods purchased and entering the office in the Goods Received Ledger;

Establish and maintain an FIFES register of professional and service-provider contacts (name, phone, e-mail, office location) for available lodging facilities;

Supervise running of the generator ensuring that a log is kept of hours used and requesting service as required;

Maintain stocks of vehicle diesel, motor bike petrol, motorbike spare parts, office supplies and commodities, requisitioning new materials from the AV FIFES Monrovia office as needed;

Coordinating AV FIFES vehicle/driver movements and in reviewing/analyzing vehicle log books, motor cycle log sheet and scheduling servicing if required.

Assist in logistical arrangements for FIFES meetings and workshops;

Maintaining AV FIFES inventory records and report monthly physical inventory exercises;

Responsible for collecting of M&E data for the FIFES M&E Manager

March 2016–May 2016 l Sub-Award and Compliance Officer, ECAP 2, Mercy Corps Liberia

Implemented a large sub-grant component of $12 mil USAID OFDA funded program. Sub-grants given to 25 partners operating in all 15 counties of Liberia.

Worked closely with partners to ensure they submitted accurate and required financial documentation and payment requests on time.

Mentored and supported sub-grantees in financial management processes, including record keeping, financial documentation and appropriate financial spending.

Conducted site audits, evaluated sub-documentation and financial processes, produced actionable site visit reports.

Followed up on all sub grant compliance issues, audits and document resolutions.

Maintain sub grant tracking as well as financial files in accordance with the Field Finance Manual.

Process sub grantee payments and reconcile sub grant financial tracking to general ledger reports.

Assist in sub grant close-outs ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.

Oct 2015-Feb 2016 l Program Administrator, ECAP 2, Mercy Corps Liberia

Responsible for coordinating all logistics, finance and operational matters between sub-office and head office during emergency programming.

Coordinated multiple departments, including finance, procurement, logistics, IT, human resources and programmatic teams to achieve successful program outcomes.

Responsible for day to day management of sub-office, ensuring adequate office supplies, coordinating multiple vehicle needs, ensured procurement rests were met and meeting the needs of three separate program teams.

Resolved simple IT and software issues within the office, working closely with the IT Officer when further support was needed. with country office IT professionals to assist program staff with the resolution of simple equipment and software problems.

Provided procurement and vehicle solutions when head office failed to respond to sub-office needs, identifying and follow up on solutions to problems.

Responsible for ensuring appropriate and accurate procurement and financial documentation is prepared by more than 15 staff, advising staff on rules and procedures and providing guidance on procurement policies.

Nov 2014 - Sept 2015 l Finance/Administrative Assistant, Gbarnga Forward Logistics Base, United Nations World Food Program

Responsible for all office management duties included financial requests, vehicle movements, human resource requirements, filing and documentation, and staff movements and logistics.

Maintained detailed records and developed a filing system for asset management, office maintenance and all confidential program documents.

Supervised team of drivers, responsible for ensuring vehicles were services and vehicle logs were accurately maintained and up to date.

Assisted in developing financial reports and ensuring financial reports of Gbarnga Office to head office.

Tasked with responsibility of preparing and issuing petty cash for low level purchases.

Responsible for field office staff attendance and movements. Reported on it to head office.

Coordinate and maintain the fuel log and fuel distribution to vehicle and generators.

Field office HR lead, responsible for hiring process and HR paperwork.

Oct 2014-Nov 2014 l Recruiter( Consultant), Ebola Response Project, International Rescue Committee

Responsible for implementing the recruitment plan specifically on conducting full-cycle recruitments to include, among others, sourcing candidates through vacancy posting, outreach, networking and other means, screening, interviewing, checking references and other vetting methods, and onboarding qualified candidates based on project requirements

Responsible for written and verbal communication, including document preparation, for all interviews and onboarding

Assist the Recruitment Supervisor in screening eligible candidates and in contract issuance and management

Maintained audit-passable records of candidate applications and other relevant documents

Regular appraisal of staff during and end of contracts.

Oct 2011 –September 2014 Procurement Officer, Afriland First Bank Liberia Limited, Monrovia

Process purchase requisitions / orders within purchasing authority.

Invite assess, and award/recommend supplier tenders bids, quotations, and proposals

Establish and negotiate contract terms and conditions, and maintain supplier relationships

Prepare and maintain purchasing records, reports and price lists procurement needs, quality, and delivery requirements

Assist in the development of specifications for equipment, materials, and services to be purchased

Administer contract performance, including delivery, receipt, warranty, damages and insurance

Reconcile or resolve value discrepancies

Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices

Address staffing resource needs and supervise procurement Assistant

Develop and maintain constructive and cooperative working Relationships with colleagues and management

Aug 2010 – Sept 2011 Financial Analyst/Human Resources Officer, BRAC Liberia

Analyzing and preparing monthly and yearly trend reports, ratio analysis of microfinance and SEP activities ;

Preparing Monthly Bank Reconciliation to ascertain Bank and Book Balance of the entity.

Administrative and management support to the Country Office, area and branch offices

Training Coordinator for BLMCL; staffs and sub-borrowers.

Analyze the Program Section (Livestock, Agriculture and Health) monthly reports.

Working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;

Recruiting staff - this includes developing job descriptions and person specifications, preparing advertisements, checking application forms, short listing, interviewing and selecting candidates

Advising on pay and other remuneration issues, including promotion and benefits

Undertaking regular salary reviews and staff appraisal, recommending to Sr. Management on findings from the appraisal.

Planning, and sometimes delivering, training, including inductions for new staff

Feb 2010 – July 2010 Field Operations Officer, BRAC Liberia

Supply Chain Management:

·Manage the establishment and maintenance of an efficient storage and inventory system;

oversee the proper tracking of all BRAC assets and produce monthly reports;

Set up a proper supply chain follow-up; order, purchase, delivery and storage control, vehicle use, fuel tracking etc including updating of list of potential vendors; in accordance with BRAC standard policies and procedures.

Ensure that staffs are in compliance with Supply Chain policies and procedures.

Manage the day to day general operations of the Gbarnga office

Administration:

Directly supervise operations staff and provide day to day support to program staff based in the field.

Ensure that administrative, human resources and logistic systems and procedures are in accordance with BRAC standard policies and procedures;

Ensure timely performance evaluations for all staff

Establish the support staff development plan based on sector head recommendations;

Prepare and submit monthly field operations reports to HR and Finance/Monrovia support units;

Finance Management:

The incumbent will also supervise the preparation and maintenance of cash books ensuring completeness and accuracy of data entry.

Work in liaison with the Finance & Administration Assistant, prepare and submit mid-month and end-of-month cash book uploads complete and accurate to Finance in Monrovia.

Maintain a system to track commitments and outstanding contract amounts.

Provide technical input to Purchase Request approvals to ensure commitments are considered before further purchases approved.

Manage the processing of bank and cash transactions.

Ensure internal control procedures are followed for all cash disbursements, receipts and transfers.

Oversee the preparation of the cash accounting worksheet.

Work closely with program staff; prepare cash forecasts and Cash Transfer Requests (CTR) for the Field Office.

Work with program staff to help them develop accurate cash forecasts and expenditure tracking mechanism.

Regularly review Budget Vs Actual reports on a monthly basis with the program staff to ensure accuracy of the financial information presented and review spending plans.

Sept 2009 – Jan 2010 Logistics Officer, Global Trust Incorporated, Monrovia

Manage logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of Global Trust cargoes

Ensure that all staff are adequately trained, cross trained and identify any additional training needs to achieve high working standards

Establish reports based on logistics movements and distribute them according to requirements

Ensure effective commodity management and quality control

Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews;

Co-ordinate logistics operations with other organizations in the area;

Support logistics staff in other offices

Supervise staff as required

Sept 2006 – August 2009 Operations Officer, Liberia Petroleum Refining Company, Monrovia

Gather & reroute mail within the office daily.

Pick up and drop off mail at the post office. Sort and distribute incoming mail. Scan to inboxes or deliver hard copy when required.

Help to keep copy/print rooms, conference rooms, break room neat and organized

Assist Sr.Operations Officer in maintenance of Office premises, security of staff, equipment and supplies.

Arrangements for travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents, visiting missions and Field based Teams.

Administrative support to conferences, workshops, retreats.

Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution

Education

October 2018 Certificate Introductory Certificate in Public Procurement UNDP CIPS Level 2 Chartered Institute of Procurement and Supply

August 1, 2018 Certificate Conflict Resolution Skills by University of California, Irvine on Coursera

June 4-22nd 2018 Certificate Conflict Transformation Across Cultures( CONTACT 2018) SIT Graduate Institute, Brattleboro Vermont, United States of America

2017-Present Candidate Masters of Business Administration ( Procurement and Supply Chain Management), African Methodist Episcopal University, Monrovia, Liberia

2008 Bachelors of Business Administration (Accounting), African Methodist Episcopal University, Monrovia, Liberia

Focus on Economics

Professional training:

2019: BSAFE: United Nations Department of Safety and Security ( UNDSS)

2018: Advance Security in the Field, United Nations Department of Safety and Security( UNDSS)

2014: SME Financing (Approaches and Strategies), National Institute of Micro, Small and Medium Enterprises, (Hyderabad, India)

2013: Financial Management and Business Planning, Building Markets ( Monrovia)

2010: Accounting and Financial Analysis, BRAC Training and Research Centre ( Uganda)

Skills

Computer literate (Microsoft office suite), strong communication and organizational capabilities, leadership ability, ability to work under stress and with multiple work priorities.

References

Mr. James Monibah

Team Leader, Governance

UNDP Liberia

+231-*********

adcicc@r.postjobfree.com

Mr. Belay Atlaw

Head-Forward Logistics Base

United Nations –World Food Program

+231-*********

adcicc@r.postjobfree.com

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