Doha, Qatar +974-******** adchtb@r.postjobfree.com

Janice M. Taguinod Resume * Page 1 of 3

JANICE M. TAGUINOD

OBJECTIVE:

Highly organized and goal-oriented professional looking for a challenging position as Executive Secretary/ Personal Assistant in a well established setup, to contribute and apply my expertise and vast experience towards the fulfillment of the organization’s objectives while continuing to enrich and build my profile. SUMMARY OF QUALIFICATION:

§ Over 15 years successful track records in Abu Dhabi, United Arab Emirates and Doha, Qatar supporting the top management executives, including the Chief Executive Officer, Chairman, Board of Directors, Business Development Director, Chief Finance Officer and Head of Human Resources.

§ Proven ability to calmly and efficiently manage multiple priorities and maintain the schedules of several executives to ensure their workdays run smoothly.

§ Hardworking, punctual, courteous, energetic and self-motivated individual who can manage to work with less supervision and have the ability to work under pressure.

§ Highly skilled in planning, analyzing, coordinating activities, problem solving and decision making.

§ Excellent communication skills, successfully utilized in preparing reports and documents and liaising with senior staff members and clients.

§ Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.

PROFESSIONAL EXPERIENCE

MAJESTIC TOURISM January 2018 to Present

Doha, State of Qatar

Executive Secretary to Business Development Director

§ Works autonomously in coordinating, managing and prioritizing the day-to-day administrative activities.

§ Provides Executive support for a wide range of high level meetings including provision of supporting papers and other meeting materials.

§ Coordinates complex travel arrangements and iteneraries for staff and visiting VIP guests and groups.

§ Receives and hosts visiting VIP guests and groups.

§ Creates/distributes agendas & records, transcribes & distributes minutes for a wide range of high level meetings.

§ Screen telephone calls and inquiries and directed them as appropriate.

§ Monitoring and coordinating with contracts and bank submissions.

§ Oversees the operation of office accounts and monitors expenditures as appropriate.

§ Maintains electronic records of all correspondence, reports and related materials.

§ Retrieving files as requested by the Management Team.

§ Maintain document confidentiality around sensitive information and terms of agreement. SIDRA MEDICAL & RESEARCH CENTER August 2017 – November 2017 Doha, State of Qatar

Executive Assistant to 3 Executive Directors of Human Resources

§ Acts as a focal point for internal and external visitors for the 3 Departments (HR Corporate, HR Children’s Clinical Management Group and HR Women’s CMG).

§ Performs general administrative and office functions for the 3 Departments, including calendar, electronic records management, mails, phone calls, replenishes stationery, photocopying & scanning of documents and ensures the database system is up-to-date on daily basis.

§ Coordinates and screens incoming and outgoing communications, takes action as appropriate, summarizes, prepares background documents and responses as necessary.

§ Assists with background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations.

§ Manages busy and complex calendars, anticipating the need for and scheduling appointments. Doha, Qatar +974-******** adchtb@r.postjobfree.com

Janice M. Taguinod Resume * Page 2 of 3

§ Liaises with patients, visitors, staff, physicians as well as other Sidra departments and stakeholders including various committees, Government Offices, and other groups both internal and external.

§ Assists HR Directors with the recruitment, selection process & approval.

§ Provides diary management & meeting coordination (weekly, monthly and quarterly).

§ Drafts and/or prepares a full range of materials such as emails, memorandums, reports, presentations, correspondence and meeting materials.

§ Displays a high level of diplomacy, discretion and confidentiality, and ensures compliance with administrative policies and procedures.

NAS UNITED HEALTHCARE SERVICES LLC March 2011 – April 2017 Abu Dhabi, United Arab Emirates

Executive Secretary to Chief Executive Officer & Business Development Director

§ Provide a full range of support services to CEO and BD Director such as calendar/ schedule management, travel arrangements, business travel expenses, petty cash, phone calls, documents for signature, meeting requests, reports, and prepare requisite materials.

§ Responsible of all external NAS Communications, TPA Agreements, Endorsements, new Policies & Procedures, internal Memos, Healthcare Promotions, Social Medias, Advertisements, and Complementary gifts in coordination with the BD Director.

§ Organize Board of Directors Meetings, Agendas, Luncheons, Conferences, Seminars & Workshops and ensures all the Directors & Head of Departments are well-prepared.

§ Meeting and greeting CEO and BD Director visitors at all levels of seniority.

§ Manage the daily routine of the Business Division functions. Deal with clients and visitors and maintain corporate relations by attending their requests and inquiries courteously and efficiently.

§ In charge with collation of Company renewal licenses, confidential reports, complaints and key business documentations.

§ Act as the custodian of the Company emails and forward to the concerned Department to facilitate quick & efficient service.

§ Maintain hard copy and electronic filing system for the Business Division; update Client/ Broker contact databases.

§ Assist in Census Management related to specific clients’ accounts in coordination with Policy Admin Team; create & print Medical Insurance Cards during using NASNTOUCH software and dispatch them to the respective Insurance Companies.

§ Review & coordinate expenses acquired by the Head of Departments for various business meetings.

§ Provide administrative and clerical support to the high-level executives/foreign Clients.

§ Assist & coordinate Company events/ Staff Party, Sports activity & other events.

§ Perform general office duties, such as ordering supplies, maintaining records & management database systems. MOTT MACDONALD LIMITED January 2008 – March 2011

Abu Dhabi, United Arab Emirates

Executive Secretary/ Assistant Management Accountant to MD & GM

§ Responsible for all MD’s and GM’s admin support such as diaries, correspondences, incoming & outgoing documents, visitors, telephone calls, memos, meetings, agendas & company events.

§ Act as custodian of confidential documents, renewal of Trade/ Professional Licenses and other papers of the company.

§ Fully in charge of Management local/ international meetings of MM Senior Staff & foreign Executive such as flight & hotel bookings, visa processing, conference registration & payment.

§ Provide accurate, efficient and committed office work support to the senior management.

§ In charge of Divisional Monthly Reports, Timesheets, Invoices, Cash flows (Payments/Receipts), and payment certificates of all Abu Dhabi & Dubai projects and submit them to our Clients.

§ Responsible of monitoring daily/ weekly/ monthly attendance of the Head Office staff and Site Engineers and post them in the system.

§ Assist in the completion and giving updated information used for payroll reports (ex. OT, expense claims, timesheets

& leave applications).

§ Provide HR assistance such as scheduling interview with prospective RE Civil & Electrical Engineers and to the newly hired staff.

§ Accountable for the inventory list of stationery supplies.

§ Petty Cash requisition and reimbursement.

Doha, Qatar +974-******** adchtb@r.postjobfree.com

Janice M. Taguinod Resume * Page 3 of 3

ARCANE INTERIOR DECORATION June 2004 – December 2007 Abu Dhabi, United Arab Emirates

Executive Secretary/ Assistant Accountant

§ Responsible of making quotations, correspondence, invoices, purchase orders, petty cash and cash payments

(Receipt/Payment vouchers).

§ Receive and screen phone calls, faxes & emails and redirect them when appropriate.

§ Organize and maintain confidential documents, project files and account files.

§ Coordinate and facilitate meetings, appointments as well as making arrangements for clients visit.

§ Conduct preliminary interview with walk-in applicants.

§ Make travel arrangements for Executives.

§ Update the General Manager Cheque list, company expenses & office supplies.

§ Follow-up clients and suppliers on payment issues, delivery orders & update inventory stock materials.

§ In charge daily attendance sheet, overtime, payroll computations & salary distribution of the office Staff and site Engineers.

GENERIC DISTRIBUTION CENTER June 2001 – April 2004 Naga City, Philippines

Executive Secretary/ Accountant

§ In charge of filing, record keeping, tracking and distribution of mails & documents, photocopying, handling of petty cash fund, drafting letters to clients and all correspondences like quotations, inquiries, etc.

§ Responsible for paper control, recording and documentation of all incoming and outgoing stocks.

§ Attend to telephone calls and incoming/outgoing mail, fax messages.

§ Preparation of invoices for manual delivery sales.

§ Record weekly withdrawals for delivery sales and make weekly inventory reports.

§ Handle bank transactions and maintain all the records of the day to day work.

§ Maintain confidential information and file office and other secretarial duties that arise from time to time. PERSONAL INFORMATION

Nationality : Filipino

Date of Birth : 16 February 1982

Place of Birth : Philippines

Civil Status : Married

Height : 5'4

Language known : English & Tagalog (written, read & spoken), little speak Arabic Visa Status : Transferable

Driving License : Valid UAE License

EDUCATION

Short Course : Business Professionals Education Center - Abu Dhabi, UAE Introductory & Intermediate Business Accounting Course February 2006 – August 2006

College : University of Nueva Caceres - Naga City, Philippines Bachelor of Science in Accountancy

1999 – 2001

SKILLS

ü Excellent in Microsoft office: MS Word, MS Excel, MS PowerPoint, Outlook, Internet/E- mail. ü Knowledge in accounting software, such as QuickBooks and Peachtree. ü Extremely well organized and dependable in maintaining confidential matters. ü Excellent communication skills.

ü Ability to learn fast and be responsible for any duties & regulation.

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